Martyna Miliukstyte

• Maintain employee data and personnel files, assist with recruitment strategies, ensure compliance with employment laws, provide coaching on employee relations, and manage HR projects.

HR Administration:

• Maintain employee data and personnel files.
• Create templates for ease of use and streamlining processes across the organization.
• Complete audits of employee information periodically to maintain data integrity.
• Liaise with benefit providers for employee benefit questions or inquiries.
• Organize and track HR project progress.
• Generate ad-hoc reports as required.
• Other project work as required

Recruitment

• Assist with the development of recruitment strategies to meet organizational growth goals.
• Conducts full cycle recruitment activities including creating position profiles, job postings, candidate screening, interviews, reference checking, offers, and onboarding.
• Work with the Director to anticipate future organizational needs and to develop a workforce plan.
• Maintain and update organizational charts as needed

Policies and Procedures

• Maintain compliance with federal, provincial and local employment laws and regulations, and recommend best practices.
• Review and update policies and practices to maintain compliance and communicate to internal employees.
• Provide guidance on the interpretation and application of HR policies and procedures.

Additional Duties and Responsibilities

• Provide coaching and support to leadership on a variety of employee relations topics relating to the organizations policies, having difficult conversations, and applying corrective measures.
• Assist the organization in creating a positive and collaborative environment for employees.
• Work with department leads to identify training needs and maintain training records.
• Manage professional development initiatives.
• Create, audit, and update job descriptions.
• Lead projects including job description creation and innovating a new employee onboarding program.
• Assess all HR processes and make recommendations for improvements.
• Review salary bands and compensation models annually.
• Conduct workplace investigations where required.
• Other duties as assigned from time to time

Accomplishments:

• Implemented a 'Summer Fridays' program.
• Created and implemented an internship program.
• Helped OpenCircle gain the 'Alberta Living Minimum Wage Employer' status.
• Built a policy manual.
• Implemented a culture and employee engagement strategy.

• Maintained employee records, assisted with recruitment and onboarding, responded to employee inquiries, managed HR programs, and coordinated a team of interns.
• Maintaining and updating employee records and HR databases with accuracy and confidentiality.
• Assisting with full-cycle recruitment efforts, including posting job openings, reviewing resumes, conducting initial screenings, scheduling interviews, note-taking during interviews, and coordinating background and reference checks.
• Assisting with the onboarding process for new hires, including preparing new hire paperwork, coordinating new hire orientation, and ensuring completion of required training and documentation.
• Respond to employee inquiries and provide information on HR policies, procedures, and programs in a professional and timely manner.
• Sustain the administration of HR programs and initiatives, such as performance evaluations, employee engagement surveys, and recognition programs.
• Assist with benefits administration, including enrollment, changes, and inquiries.
• Prepare HR documents, such as employment contracts, offer letters, and termination letters.
• Assist with the employee offboarding process, including conducting exit interviews, updating employee records, and coordinating offboarding activities.
• Maintaining the administration of wellness claims and ensuring that employee submissions for the wellness claim program are in alliance with HR policy.
• Managed the administration of the company’s HR inbox.
• Assisting in the reformation of the employee referral bonus program.
• Selecting and onboarding the 2023 Intern Team while being accountable for the success of the program by ensuring the intern team maintains a 100% completion rate of all projects and the interns learn valuable skills throughout the summer.
• Successfully assisting in the full-cycle recruitment process, including screening over one hundred resumes, interviewing top candidates, and onboarding the team.