Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Martin Lugo Jr

Fountain Valley

Summary

Dedicated Office Administrative Assistant with a strong background in administrative support and document management. Known for attention to detail and effective scheduling, contributing to improved team performance and streamlined office operations.

Overview

10
10
years of professional experience

Work History

Office Administrative Assistant

Akira Global LLC
Costa Mesa
01.2023 - 08.2025
  • Supported the preparation of reports and presentations for internal stakeholders.
  • Maintained accurate filing systems and organized physical and digital documents.
  • Assisted in scheduling meetings and coordinating appointments for team members.
  • Coordinated office supply inventory and placed orders as needed to maintain stock.
  • Collaborated with various departments to streamline communication processes effectively.
  • Implemented procedures to enhance office efficiency and improve team collaboration.
  • Organized and maintained filing systems, both paper and electronic.
  • Performed administrative duties such as photocopying, faxing documents and mailing packages.
  • Managed office duties, ordered materials, organized workspaces, answered emails, and made phone calls.
  • Answered phones to direct callers, schedule appointments, and provide general office information.
  • Responded promptly to customer inquiries via email or phone.

Office Manager

Case Advance
Costa Mesa
03.2018 - 12.2022
  • Automated office operations for managing client correspondence, payment schedules and data communications.
  • Reviewed contracts for accuracy prior to signing off on behalf of the company.
  • Ensured compliance with applicable laws regarding employment practices.
  • Implemented and maintained company protocols to facilitate smooth daily activities.
  • Created spreadsheets in Excel to track data such as vacation requests, sick days .
  • Managed, scheduled and coordinated office functions and activities for employees.
  • Developed and implemented office policies and procedures.
  • Managed office budget to handle inventory, postage and vendor services.
  • Handled scheduling and managed timely and effective allocation of resources and calendars.

Personal Assistant

WNR LLC
Huntington Beach
04.2015 - 01.2018
  • Managed executive calendars and scheduled appointments efficiently.
  • Coordinated travel arrangements and itineraries for business trips.
  • Prepared meeting agendas and distributed relevant materials beforehand.
  • Conducted research on various topics to support decision-making processes.
  • Liaised with clients and stakeholders to ensure effective communication.
  • Assisted in project management by tracking deadlines and deliverables.
  • Provided administrative support during meetings, including note-taking and follow-up tasks.
  • Ran errands to help with daily tasks, enabling employer to focus on more pressing duties.

Education

Associate of Science -

Golden West College
Huntington Beach, CA
05-2018

High School Diploma -

Paramount High School
Paramount, CA
06-2014

Skills

  • Microsoft Office
  • Document management
  • Scheduling coordination
  • Report preparation
  • Compliance management
  • Office operations

Languages

English
Professional
Spanish
Limited

Timeline

Office Administrative Assistant

Akira Global LLC
01.2023 - 08.2025

Office Manager

Case Advance
03.2018 - 12.2022

Personal Assistant

WNR LLC
04.2015 - 01.2018

Associate of Science -

Golden West College

High School Diploma -

Paramount High School

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Martin Lugo Jr