Martha Morales Garcia

Perform many operation, informational, technical and clerical duties involving meal applications and/or alternative income forms, cafeteria facilities and equipment, vendor communications, procurement, as well as frequent contact with families, district staff, and general public.

Functions included:

• reviewing forms for completion and contacting families to verify or to gather missing information
• processing the forms for family FR eligibility. Filing forms for required record keeping
• Run monthly reports to identify direct cert. students. Run monthly report to provide eligibility to administration
• Type, review and update parent and public notices
• File for record keeping, as needed
• Serve as the contact for the department and route inquiries
• Check for proper student information upload daily
• Follow rules and regulations to maintain files and records
• Post and update department webpage
• Keep records of staff trainings and schedule staff as need to complete training and exams
• Verifying deliveries and/or equipment service
• Ensuring sites are in compliance with weekly and monthly paperwork requirements
• Process requisitions from beginning to end
• Assist in scheduling deliveries
• Preparing invoices for payment and keeping communication with Fiscal AP services with any issues

Perform varied duties involved int eh processing of the District's payroll that included but not limited to calculating all wage assignments, reconciling payroll data reports, calculating and remitting all applicable withholding liabilities; prepared all quarterly and annual federal and state payroll reporting returns researched applicable federal, state and local tax laws. Analyzed fiscal data and ensured financial records for accuracy.

Duties included:

• Processed payroll for certificated/classified staff and other employee groups like substitutes and walk-on coaches
• Preparation of budget and forecast of employee wage and benefit expenditures
• Reviewed staffing sheet for accuracy
• Prepared quarterly and annual federal and state payroll reporting returns
• Reviewed and compared timesheets with information inputted by Personnel for accuracy
• Update leaves accordingly

Performed clerical accounting work such as:

• District Payroll
• Maintenance of Accounts Payable
• Special Projects and budget related duties
• Account and statistical record-keeping
• Office Support work and a variety of tasks
• Review of documents like timesheets and invoices for accuracy
• Record filing for required record retention

• Performed a variety of accounting and financial analysis work
• Maintained specialized files and records
• Prepared correspondence, forms, statistical reports, financial statements, and technical materials following procedures and policies
• Reconciled bank statements, checks, and prepared accounts payable, journal entries as required
• Maintained records for record retention
• Investigation and resolution of issues related to job duties
• Communications with district staff, faculty and others regarding proper accounting procedures
• Served as backup to tother business office positions

DUTIES AND RESPONSIBILITIES

• Performed secretarial and administrative duties to release the Assistant Superintendent, maintaining confidentiality of privileged and sensitive information
• Plan, coordinate and organize office activities and coordinate flow of communications for the administrator, receive, screen and route telephone calls; refer callers and visitors to appropriate staff members
• Compose correspondence, compile and type various letters, reports, contracts, board agenda items, memos, bulleting, and lists and other material as directed; format, edit and proofread witten materials for accuracy, completeness, and conformance with applicable rules, regulations and procedural requirements
• Schedule various appointments and meeting; arrange meetings and make travel arrangements; prepare and distribute related materials; maintain and coordinate the administrator's calendar
• Maintain records, files, of confidential matters like personnel records
• Receive, sort, route, route and respond to department mail as directed, identify and refer matters of priority
• Attend meetings and compile related materials, notices, reports and agendas, record and transcribe minutes; distribute minutes and reports to administrative staff as appropriate
• Maintain and update department website as directed

DUTIES AND RESPONSIBILITIES:

• Performed varied clerical duties related to district certificated and classified personnel
• Greeted visitors and answered questions in relation to human resources and assisted prospective employees in completing applications
• Processed new applicant documents, scheduled interviews, administered and scored tests as directed, background check, fingerprints etc.
• Answered telephones and took messages,m routed calls to other departments as needed; provided assistance and information pertinent to matters within the department
• Prepared, typed, and distributed a wide variety of materials including lists, reports,s agendas, forms, correspondence, bulletins, notices and employment verifications
•