John Medeiros
Sacramento
Summary
To advance to a position where I may utilize my managerial, project management, procurement, analytical, and technical knowledge, working towards growth development and advancement opportunities.
Career reflects record of experience in accepting important, high-level, complex procurement and contract projects, and responsibilities. Self-motivated ability in facilitating an efficient and successful office environment. I am a team player with strong organizational and problem-solving skills. Effective managing multiple programs, projects, prioritizing workloads, and meeting deadlines.
Overview
30
30
years of professional experience
Work History
Chief of Facilities and Business Services
California Department of Veterans Affairs
07.2024 - Current
- Direct management and oversight over all capital outlay, deferred maintenance and public works projects
- Provide oversight to non-IT projects, while ensuring applicable project management standards are adhered to
- Ensure timely completion and submittal of required capital planning and construction related reports, such as the Five-Year Capital Outlay report and the Deferred Maintenance Plan
- Consults with Executive Leadership on proposed capital outlay, public works, and related projects
- Provide oversight for all non-information technology (non-IT) procurement and contracted serves to the Central Business Office (CBO)
- Serves as the CalVet non-IT Purchasing Authority Contact (PAC)
- Ensures adequate oversight, sponsorship, and governance for all capital outlay, public works, and non-IT procurement and contracts related projects
- Manages the budget allotted to Capital Assets and CBO office
- Exercises full management and supervisory responsibility to CBO, in charge of business services, procurement, and non-IT contracts Agency-wide, to ensure compliance with applicable policies, such as the State Administrative Manual and the State Contracting Manual
- Consults with Executive Leadership on the most complex requests and/or on issues encountered throughout the business services, procurement, and non-IT contracts functions
- Ensures that all projects and notable efforts related to business services, procurement, and non-IT contracts are logged and tracked
- Ensures that risks and issues are identified, and guidance and recommendation to subordinate staff
- Ensures adequate oversight, sponsorship, and governance for all business services, procurement, and non-IT contract projects and requests
- Responsible for working closely with all agency and field management staff in making agency-wide decisions and implementing the goals and objectives of the Agency’s Strategic Plan
- Facilitates effective communication between working customers, stakeholders, and staff
- Assesses customers’ short and long-term needs in the areas of business services, capital outlay, procurement, public works, non-IT contracts, and other related functions
- Identifies opportunities to modernize and streamline processes and procedures related to business services, capital outlay, procurement, public works, non-IT contracts, and other related functions
- Develops, edits, updates, and implements policies and procedures related to business services, capital outlay, procurement, public works, non-IT contracts, and other related functions
- Provide coaching and mentoring to staff as needed to provide guidance and support for procurement, contracting, capital outlay and public works efforts
IT Manager I
Department of General Services
04.2018 - 06.2024
- Acquisition & Transportation Management Section Chief over the California Multi Award Schedules (CMAS), One-Time Acquisitions (OTA), Resource Support and Logistic Management (RSLM) and Traffic Management (TMU) Unit
- Planned, organized and directed all aspect of Information Technology (IT) and Non-Information Technology (Non-IT) acquisitions for goods and services for CMAS, OTA, RSLM and TMU
- Provided oversight, governance and guidance on procurement policies and procedures for the department and customer state agencies
- Managed, directed, and developed staff to provide opportunities for training and upward mobility
- Provided guidance to subordinate supervisors on employee training, development, personnel performance and attendance issues
- Acted as Acquisitions Branch Chief as requested to maintain business continuity
- Managed the deployment of staff to the California Office of Emergency Service, State Operation Center, to provide emergency procurement and contracting support on behalf of all gubernatorial declared emergency
- The DGS core values were emphasized to my direct reporting supervisors and staff regarding integrity, accountability, communication, excellence, innovation, and teamwork
- Prepared and reviewed reports pertaining to the status updates of sensitive procurement projects
- Reviewed the work of subordinate staff by communicating department, division and section goals and objectives by establishing expectations
- Provided budgetary reports to the Chief Financial Officer to report out to the Department of Finance
- Prepared Budget Change Proposals to request funding for new positions
- Reviewed and approved cost/benefit analysis and lease vs purchase analysis to provide recommendations to customer agencies on the best course of action to facilitation a procurement effort
- Conducted market research for current computer industry technology concepts to stay informed of new technology
IT SUPERVISOR II
Department of General Services
02.2017 - 03.2018
- Managed the Cooperative Agreement Program that establishes Cooperative Agreement Contract Portfolios with the National Association of State Procurement Officials (NASPO)
- Managed CalCard Contract Administration
- Assigned contract projects according to staff level of expertise of procurement knowledge
- Established performance expectations and requirements
- Directed and assigned work for all aspects of IT and Non-IT goods and services
- Conducted meetings with various stakeholders, control agencies, management and staff to provide advice and guidance for procurement policies and procedures regarding the Cooperative Agreement program
- Provided guidance on procurement requirements in accordance with Legislation, Executive Orders, the State Administrative Manual, Management Memos, Technology Letters, Government Code, Public Contract Code and Administrative Orders
- Reviewed staff work products and provide recommendations for improvement
- Communicated program goals and objectives
- Attended NASPO ValuePoint Conferences and Expos
- Conducted hiring interviews
- Reviewed and approve staff request for time off
SENIOR ELECTRONIC DATA PROCESSING ACQUISITION SPECIALIST
Department of General Services
11.2008 - 02.2017
- Analyzed departments request for special requirements for the State of California, facilitated the statewide procurement process for difficult, complex, and sensitive IT acquisitions and non-IT acquisitions
- Developed solicitation documents and bid specifications for both competitive and Non-Competitive Bid (NCB) complex IT and Non-IT procurements
- Conducted supplier pre-bid conferences and on-site inspections at the request of state agencies to identify, resolve, and answer supplier concerns and questions
- Reviewed Feasibility Study Reports (FSR) and IT Procurement Plans (ITPP) for large scale IT procurements
- Met with IT professionals to assist in the procurement of large-scale IT acquisitions
- Conducted competitive solicitation using Request for Proposals (RFP), Invitation for Bid (IFB) and Request for Quotation (RFQ)
- Conducted evaluations of suppliers bid responses for IT procurements and non-IT procurements
- Advised State agencies contracting officials, buyers, or management of the correct procurement method for conducting IT and Non-IT procurements
- Act as lead analyst back-up to One Time Acquisitions’ Senior EDP Acquisitions Supervisor when required
- Consulted with subject matter expert on complex IT and Non-IT acquisitions to assist with development of Statement of Work and Specifications
- Conducted meetings with Executive Management of State agencies and Procurement Engineers to assist with Non-Information Technology Specification development
- Knowledge of Administrative requirements, State Administrative Manual (SAM), State Information Management Manual (SIMM), and State Contracting process
- This Includes preparation of various types of solicitations (RFI, RFO, RFP, IFB, RFQ, MSA’s)
- Conducted evaluation of bid submittals to confirm compliance to bid specifications to execution of contract award for the DGS Voice Over Internet Protocol (VOIP) system
ASSOCIATE MATERIALS ANALYST (Procurement Division)
Department of General Services
03.2008 - 10.2008
- Assisted in identifying current users and other potential contract users from state, district, county, city, municipal, or public agency governmental entities in order gather information and determine need for managing costs of prescription drugs through leveraged statewide contracts utilizing the appropriate software programs (Microsoft: ACCESS, EXCEL)
- Utilized the Procurement Information System (PIN) to formulate solicitations: IFB, processed Std.65 Purchase orders for the purchase of pharmaceutical drugs and vaccines
- Evaluated bids from suppliers for pharmaceutical contracts to ensure bids or responsible and responsive to solicitation requirements
- Utilized various State contracting resources (SAM, Public Contract Code, Government Code, PAM manual etc.) to formulate contracts and to ensure that contracts are in accordance with the appropriate code or law
- Utilized Microsoft Excel to merge data from other database to conduct price comparison calculation for the cost of pharmaceutical drugs
- Revised State Pharmaceutical contracts to incorporate pharmaceutical drug price changes, term of contract changes and removed discontinued pharmaceutical drugs for State contracts
ASSISTANT CALTRANS ADMINISTRATOR (Procurement & Contract Analyst)
Department of Transportation
07.2001 - 03.2008
- Prepared and processed Purchase Orders (Std
- 65) and Service Agreements (Std.213) for IT goods and services
- Reviewed and prepared acquisitions for electronic data processing hardware, software, and consultant services for IT
- Reviewed Feasibility Study Reports (FSR) and Information Technology Procurement Plans (ITPP) for large scale IT procurements
- Prepared and processed IT service contracts for IT goods and IT consultant services
- IT contracting method used: Request for Proposals (RFP) and Invitation for Bid (IFB)
- Served and represented Department of Transportation (Caltrans) Division of Procurement and Contracts (DPAC) as IT Procurement consultant for the Caltrans IT Asset Management Project Task Force
- Primary responsibility: Lead analyst for reviewing regulations for procurement of IT software, software licenses and hardware
- Conducted analytical studies for the best method of procurement and tracking of IT goods and services in accordance with DGS policies, SAM, and Department of Finance regulations
- Lead analyst for developing guidelines for tracking and disposal of surplus IT software, software licenses and hardware
- Developed guidelines for disposing of surplus IT software, software licenses and hardware to a secured repository in accordance with DGS and SAM policy
- Assisted with the development of Statement of Works for IT goods and services
- Prepared and processed Request for Offer (RFO) for the purchase of IT goods, services and consultant services in accordance with State Contracting Manual #3, California Multiple Award Schedules (CMAS), Master Service Agreements, Master Purchase Agreements (MSA), Strategic Source Contracts
- Met with IT professionals within the Department of Transportation to assist in the procurement of large-scale IT acquisitions
- Acted as liaison for Caltrans Contract Delegation Procurement Ordering (CDPO) system: assisted with troubleshooting system problems, assigned new users to the CDPO system
- Conducted troubleshooting analysis to ensure CDPO system were in good working order
- Acting desktop support for user request for system problems
- Worked with IT staff to ensure CDPO system and requested modification was working properly
- Caltrans liaison for The DGS Ca-Buy pilot program
- Evaluated purchasing documents & assisted in investigating sources of supplies, interviewed vendors, obtained offers and ensured purchases are consistent with DGS and departmental purchasing policies, standards, and controls
- Consulted with departmental districts Budget and Service centers regarding budget allocations, provided advice on purchasing policy and procedures
- Reviewed CAL-Card prohibited purchases and consulted with Cal-Card users on the proper purchasing methods and recommended a course of action for repeatedly prohibited purchases
- Reviewed purchasing bid submittal from DGS certified Small Business and DVBE suppliers and ensured that the 5% preference was applied to the applicable bid submittals
- Conducted PowerPoint presentations on Procurement training
- Analyzed supplier’s bids and proposals to determine the lowest responsible bidder met compliance with contract specifications
PROPERTY CONTROLLER II
Department of Transportation
03.2000 - 07.2001
- Conducted PowerPoint presentations for Property Control training
- Prepared reports for lost or stolen State property and recommend a course of action for reimbursement of State property
- Worked with local law enforcement agencies to report stolen State property
- Lead Property Controller over control functions and assisted with developing Property Control procedures for Tagged fixed assets with departmental property tags for inventory control
- Prepared quarterly reports for capital assets for property valued over $5,000.00
- Surveyed departmental property to DGS Property Reutilization programs and to DGS certified non- profit organizations
- Ensured departmental staff prepared fixed assets inventory reports
PROPERTY CONTROLLER I/RECORDS MANG COORDINATOR SUPV
Dept. of Alcohol and Drugs Programs
12.1998 - 03.2000
- Created inventory database using Microsoft Access, to track and locate fixed assets
- Provided quarterly property expenditures over $5,000.00 report
- Surveyed department property to the DGS Property Reutilization program
- Tagged incoming property for identification and for inventory control
- Supervised Records Management Coordinators to ensure compliance with DGS/SAM procedures and regulations are implemented within the department
- Assigned Record Retention Schedule numbers/ transferred department records to the DGS State Record Center for storage
- Conducted shipping and receiving of Computer equipment and Furniture
WAREHOUSE WORKER
California Student Aid Commission
10.1996 - 12.1998
- Prepared publications and forms for customer request to be shipped via UPS
- Maintained product purchasing, Customer service, Inventory control
- Conducted shipping and receiving of warehouse freight
- Operated power forklift and bobtail truck to relocate warehouse product
- Prepared and maintained warehouse inventory to assist with reordering
WAREHOUSE WORKER
Department of General Services
05.1996 - 10.1996
- Conducted shipping and receiving of warehouse merchandise
- Inputted inventory-controlled information into inventory tracking database (PIN)
- Prepared and maintained merchandise for shipping to customers and internal staff
- Operated forklift to transport merchandise to holding areas
- Conducted quarterly inventory
WAREHOUSE WORKER
Department of Developmental Services
08.1995 - 03.1996
- Conducted quarterly inventory
- Inputted warehouse inventory information into inventory control tracking database
- Responded to customer needs by providing prompt customer service
- Operated Forklift to load and unload warehouse freight
- Ordered merchandise for warehouse
- Operated bobtail truck to transport warehouse supplies to their destination
Education
Business Administration -
American River College/Sacramento City College
01.1991
Contract Management Certificate Program -
CSU Sacramento
Leadership for the Government Supervisor Certificate Program -
CSU Sacramento
Basic Certification Program -
DGS Cal-PCA
Intermediate Cal-PCA Acquisition Certificate Program -
DGS
Introduction to Environmentally Preferable Purchasing -
DGS
Records and Forms Management -
DGS training
Materials Management -
DGS training
Surplus Property -
DGS training
Completed Staff work -
DGS training
Skills
- Managerial
- Project management
- Procurement
- Analytical
- Technical knowledge
- Organizational skills
- Problem-solving skills
- MS Teams
- Word
- Excel
- PowerPoint
- Access
- FI$CAL
- Outlook
Timeline
Chief of Facilities and Business Services
California Department of Veterans Affairs
07.2024 - Current
IT Manager I
Department of General Services
04.2018 - 06.2024
IT SUPERVISOR II
Department of General Services
02.2017 - 03.2018
SENIOR ELECTRONIC DATA PROCESSING ACQUISITION SPECIALIST
Department of General Services
11.2008 - 02.2017
ASSOCIATE MATERIALS ANALYST (Procurement Division)
Department of General Services
03.2008 - 10.2008
ASSISTANT CALTRANS ADMINISTRATOR (Procurement & Contract Analyst)
Department of Transportation
07.2001 - 03.2008
PROPERTY CONTROLLER II
Department of Transportation
03.2000 - 07.2001
PROPERTY CONTROLLER I/RECORDS MANG COORDINATOR SUPV
Dept. of Alcohol and Drugs Programs
12.1998 - 03.2000
WAREHOUSE WORKER
California Student Aid Commission
10.1996 - 12.1998
WAREHOUSE WORKER
Department of General Services
05.1996 - 10.1996
WAREHOUSE WORKER
Department of Developmental Services
08.1995 - 03.1996
Contract Management Certificate Program -
CSU Sacramento
Leadership for the Government Supervisor Certificate Program -
CSU Sacramento
Basic Certification Program -
DGS Cal-PCA
Intermediate Cal-PCA Acquisition Certificate Program -
DGS
Introduction to Environmentally Preferable Purchasing -
DGS
Records and Forms Management -
DGS training
Materials Management -
DGS training
Surplus Property -
DGS training
Completed Staff work -
DGS training
Business Administration -
American River College/Sacramento City College
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