Marilyn Hug
Sault Ste. Marie,ON
Summary
Highly organized and detail-oriented professional passionate about office excellence; offering exceptional administrative, human resources, event planning, communication and grant writing skills that foster business, fundraising and event relationships within the community. Detail-oriented team player with strong organizational, computer and customer service skills with the ability to handle multiple projects with a high degree of accuracy.
Overview
15
15
years of professional experience
Work History
Receptionist/Event Coordinator
APR Welding Academy
01.2023 - 09.2023
- Worked with 20 students daily for each course to maintain student files
- Answer phones inquiries
- Work with staff to plan, coordinate and execute 1st Annual Welding Competition which seen over 100 people in attendance
- Wrote sponsorship letters, grants, proposals, minutes of meetings
- Coordinated schedules and timelines for events.
- Brainstormed and implemented creative event concepts and themes.
- Developed post-event reports to determine effectiveness of each event.
- Designed and implemented efforts to publicize events and promote sponsorships.
- Communicated with catering, lighting and sound companies to obtain price quotes.
- Acquired contracts and agreements to finalize negotiations and obtain approval signatures.
Project Coordinator
Arts Council of Sault Ste. Marie & District
10.2019 - 10.2020
- Supervised 2 Gallery Exhibits per month for new upcoming artists
- Liaised between Board of Directors, City of Sault Ste. Marie, Chamber of Commerce, local businesses and news outlets to communicate artist exhibits and events
- Prepared meeting agendas and minutes for distribution and record keeping for Board of Directors
- Liaised with Indigenous Friendship Centre to create new partnerships with Indigenous students for art exhibits
- Partnered with Cases Music, Stones Supplies, Art Gallery of Algoma to support local artistic talent with art supplies, exhibits and promotion
- Assisted artists with learning new marketing skills with resumes, marketing techniques, cross-promoting, affiliate agencies and registries
- Researched new creative avenues for local artist participation
Fundraising Coordinator, Community Outreach Coordinator
Sault Ste. Marie United Way & Algoma District
09.2016 - 06.2018
- Helped plan and coordinate annual fundraising events such as "Annual Golf Tournament" at Sault Ste. Marie Golf Club, luncheons, business meetings.
- Researched and identified potential donors cold calling and attending 52 local businesses to acquire workplace campaign packages.
- Oversaw in-house solicitation mailings and other fundraising initiatives by developing and routing materials, generating mailing lists, executing mail merges and managing collation and sends.
- Cultivated relationships with existing and potential donors to increase donations with local events such as "Bug Races" with Entomica, "Pedals for Possibilities" with Sault Ste Marie Police
- Planned and organized special events, solicited corporate sponsorships, and set up matching gift donations to reach financial targets with in-house presentations.
- Spearheaded Algoma Steel fundraising campaign which raised over $187,000.00 for United Way programs
- 1st prize Best Entry Depicting Theme for Rotary Parade float with help from local students in community
Project Coordinator
Muskoka Chainsaw Carving Event
03.2009 - 08.2011
- Worked with local and out of town chainsaw carvers to promote, market, sell carved pieces at on-site business and local Chainsaw Carving Event
- Arranged travel and accommodation for team members and project partners
- Planned and coordinated "Annual Chainsaw Carving Event" for 3 years running with 10% attendance growth each year
- Maintained database and spreadsheets with accurate inventory and status for 50+ chainsaw carvers
- Supervised sales of local chainsaw pieces to delivery, prioritizing needs and delegating supply demand.
- Sourced, vetted and managed vendors needed to reach project goals on artist sales Chainsaw Carving Event
Operations Manager
Gravenhurst Steamship Festival
02.2009 - 11.2010
- Managed daily interactions with BIA members, community members and Board of Directors for input on business communications, events, sales and Steamship Community Festival participation.
- Planned, executed annual 2 day Community Steamship Festival event
- Developed and maintained relationships with external vendors and suppliers for Steamship Festival event, meetings
- Devised processes to boost long-term business success and increase profit levels for 50 local business members with sales events and promotional activities
- Interacted well with customers to build connections and nurture relationships for future event and business success using strong issue resolution and dynamic communication skills.
- Managed purchasing, sales, marketing and customer account operations efficiently throughout fiscal year
- Coordinated and facilitated annual general meeting with Board of Directors and BIA membership
Education
Human Resources & Administration Diploma - Business Administration And Management
Progressive Training College of Business & Health
Sault Ste. Marie, ON11.2022
Post Graduate Degree in Public Relations & Event Management - Event Management
Sault College
Sault Ste. Marie, ON07.2015
Bachelor of Science Degree in Business & Operations Management - Business Operations & Management
DeVry Institute of Technology
Calgary07.1996
Grade 13 Diploma - Business Communications
Sault Collegiate Institute
Sault Ste. Marie06.1979
Skills
- Problem Resolution
- Project Planning
- Computer Skills
- Organizational Skills
- Time Management
- Operations Management
- Team Leadership
- Customer Relationship Management (CRM)
- Verbal and Written Communication
- Written Communication
- Marketing
- Business Administration
Volunteer History
- City of Sault Ste. Marie Local Events, Host/Event Volunteer
- Town of Gravenhurst/Special Olympics, Host/Event Volunteer
Additional Information
Women in Business Certificate of Completion 2009
Aboriginal Awareness Levels One & Two Certificate of Completion 2002
Mississauga First Nations Status
Timeline
Receptionist/Event Coordinator
APR Welding Academy
01.2023 - 09.2023
Project Coordinator
Arts Council of Sault Ste. Marie & District
10.2019 - 10.2020
Fundraising Coordinator, Community Outreach Coordinator
Sault Ste. Marie United Way & Algoma District
09.2016 - 06.2018
Project Coordinator
Muskoka Chainsaw Carving Event
03.2009 - 08.2011
Operations Manager
Gravenhurst Steamship Festival
02.2009 - 11.2010
Human Resources & Administration Diploma - Business Administration And Management
Progressive Training College of Business & Health
Post Graduate Degree in Public Relations & Event Management - Event Management
Sault College
Bachelor of Science Degree in Business & Operations Management - Business Operations & Management
DeVry Institute of Technology
Grade 13 Diploma - Business Communications
Sault Collegiate Institute
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