MARIIA IHNATENKO

• Coordinate with lawyers, clients, CRA, accountants, and tax advisers to support complex corporate and tax matters.
• Organize and maintain high volumes of sensitive corporate, trust, and client records in secure and compliant systems.
• Prepare corporate and trust documentation, including CRA filings, elections, and audit-related materials.
• Track time entries, disbursements, and trust transactions, ensuring accurate allocation of fees and applicable taxes.
• Prepare pre-bills, billing summaries, and financial reports, and assist with invoicing and collections.

• Prepared and filed Ontario and Federal incorporations, amalgamations, continuances, and dissolutions through applicable government agencies with a strong sense of urgency and attention to detail.
• Coordinated with lawyers, accountants, and tax advisers on transactional matters, including share transfers, reorganizations, and corporate restructurings.
• Drafted corporate minutes and resolutions for annual meetings, ongoing maintenance, and transactional matters.
• Reviewed financial statements to prepare dividend declarations, share redemptions, and related corporate resolutions.
• Conducted detailed minute book reviews to identify deficiencies and updated or ratified corporate records accordingly.
• Ensured compliance with compulsory provincial and federal filing requirements and maintained accurate filing schedules.
• Maintained corporate databases and liaised with counsel regarding regulatory filings and corporate changes.

• Acted as the first point of contact for clients and internal staff in a professional legal environment.
• Prepared correspondence, organized schedules, and maintained confidential client and corporate files.
• Supported lawyers and law clerks with administrative coordination and file management.

• Performed key legal and administrative duties in residential and commercial real estate transactions.
• Assisted in preparing and managing transaction documentation from initiation to closing.
• Created and organized signing and closing packages for clients and stakeholders.