Maricsa Rodriguez
Summary
Pursuing full-time role that presents professional challenges and leverages interpersonal skills, effective time management, and problem-solving expertise.
Overview
8
8
years of professional experience
Work History
Procurement Assistant
Northrop Grumman
04.2023 - 05.2024
- Provided purchase information to support budget planning, expenditures and financial commitments.
- Organized distribution plans, delivery locations and technical specifications.
- Monitored payments by closely comparing purchase orders and contracts to delivered services and inputs.
- Facilitated timely delivery of goods by closely monitoring orders and addressing any delays or discrepancies promptly.
- Prepared detailed purchase requisitions and documentation for approval by senior management, expediting the procurement process while maintaining transparency throughout all stages of decision making.
- Assisted in evaluating and analyzing offers received from suppliers and service providers.
- Coordinated with finance department to reconcile invoices, ensuring accurate payment processing and timely resolution of discrepancies.
Administrative Assistant to the Director
Northrop Grumman
01.2020 - 05.2023
- Enhanced director''s productivity by managing schedules, coordinating meetings, and handling travel arrangements.
- Increased efficiency in the workplace by organizing and maintaining an effective filing system for both physical and electronic documents.
- Monitored mangers work calendar and scheduled appointments, meetings, and travel.
- Ensured accuracy in all written communications from the director's office through meticulous proofreading and editing practices.
- Reduced workload for the director by taking on additional responsibilities such as drafting correspondence, creating presentations, and preparing briefing materials.
- Improved communication within the department through timely distribution of meeting agendas, minutes, and reports.
- Managed incoming calls professionally, directing inquiries to appropriate personnel or providing relevant information as needed.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Facilities Coordinator
Northrop Grumman
08.2017 - 01.2020
- Communicated with general managers and facility teams regarding upcoming repairs and projects.
- Coordinated smooth transitions during office relocations by planning logistics and overseeing the move process from start to finish.
- Served as point of contact for internal and external customers seeking support and information.
- Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean, and functional environment.
- Enforced compliance with applicable health, safety and environmental regulations to reduce risks.
- Conducted periodic assessments of existing facility conditions, identifying opportunities for improvement and initiating appropriate actions.
- Scheduled, coordinated and supervised all facility-related tasks and activities to monitor performance.
- Enhanced communication between departments by developing a centralized system for submitting maintenance requests and tracking progress.
- Conducted regular facility inspections to identify repair needs or improvements.
- Defined and coordinated preventative maintenance plans to support longevity of facility systems and equipment.
- Streamlined work order processes to increase response time and enhance customer satisfaction.
- Ensured safety compliance by conducting regular inspections, identifying potential hazards, and implementing corrective actions.
- Assisted in the development of emergency preparedness plans, ensuring staff was trained in proper procedures during critical situations.
- Updated tracking system monitoring facilities-related materials, supplies and equipment.
- Provided support and services related to mail and deliveries.
- Assisted with meetings and conference room reservations.
- Ensured compliance with health and safety regulations, maintaining safe environment for all staff.
Dispatch Coordinator
Servicon Systems
08.2016 - 08.2017
- Responded to high volume of phone and email requests to provide maintenance service requests updates.
- Created detailed reports on dispatch activities that were used by management to monitor performance trends over time.
- Improved response times by prioritizing urgent requests while maintaining attention to routine orders.
- Coordinated regular inspections of the facility and scheduled preventive maintenance.
- Promoted a positive work environment within the dispatch team by fostering open communication and recognizing individual achievements.
- Answered phone calls and responded to customer emails.
- Facilitated communications between customers and field personnel to answer questions or resolve concerns.
- Received new orders, prepared documentation, and assigned personnel.
Education
High School Diploma -
Riverside County Office of Education
Riverside, CA06-2006
Skills
- Customer service
- Data entry
- Computer skills
- Office administration
- Administrative support
- Customer relations
- Clerical support
- Strong problem solver
- Microsoft Office Suite
- Professional communication
- Scheduling and calendar management
- Appointment scheduling
Languages
Spanish
Native or Bilingual
Timeline
Procurement Assistant
Northrop Grumman
04.2023 - 05.2024
Administrative Assistant to the Director
Northrop Grumman
01.2020 - 05.2023
Facilities Coordinator
Northrop Grumman
08.2017 - 01.2020
Dispatch Coordinator
Servicon Systems
08.2016 - 08.2017
High School Diploma -
Riverside County Office of Education
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