Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Maribel Gutierrez

Selma,CA

Summary

Experienced and detail-oriented professional with a strong background in administrative assistance and coordinating daily office operations. Known for analytical skills and attention to detail, dedicated to ensuring the smooth functioning of the facility. Proficient in Spanish, certified Public Notary with exceptional customer service, research abilities, and administrative expertise, confident in ability to contribute to any department. Thrives on challenges and always eager to learn and grow. Consistently delivers exceptional results whether working independently or as part of a team. Seeking a position to continue developing and excelling while making valuable contributions to employer. Organized and dedicated Administrative Assistant with a proven track record of providing exceptional customer service in fast-paced environments. Keen attention to detail and strong decision-making skills enable effective management of multiple tasks simultaneously. Self-motivated work ethic, equally comfortable working independently or collaboratively with a team.

Overview

12
12
years of professional experience

Work History

Skilled Office Clerk/Administrative Assistant

IBEW Local 100
11.2021 - Current
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Provided clerical support to company employees by copying, faxing, and filing documents.
  • Describe employment procedures to new applicants
  • Knowledge on International procedures for retirees
  • Create letters to go out in masses for Executive and general meetings Provided clerical support to company employees by copying, faxing, and filing documents.
  • Responded to inquiries from callers seeking information
  • Assist with office elections; distribute ballots, send out notices in timely manner, keep track of deadlines
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data
  • Submit documents to International local offices for approval as well as California Department of Industrial Relations
  • Reach out to out of state offices to inquire on members relocating to Fresno's jurisdiction office for employment Proposed
  • Implemented efficient practices
  • Provided quality clerical support through data entry, document management & email correspondence, and overseeing operation of office equipment
  • Handled incoming business and client requests for information Maintained composure in stressful situations
  • Prepared and edited documents to produce precise, accurate and professional communication
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff Created and maintained detailed records of all office activities
  • Edited documents to keep company materials to submit for Executes to support in monthly and weekly meetings
  • Supported staff on special assignments and projects Coordinated and scheduled meetings and appointments
  • Processed incoming and outgoing mail and packages according to established procedures
  • Reviewed files, records and other documents to obtain information to respond to requests Input data into spreadsheets and databases
  • Checked documents and identifying credentials for all new applicants and members
  • Cooridnated and managed appointments for client notary services
  • Followed proper protocol when notarizing documents, verifying signatures and dates for compliance
  • Selected to advance and assist with payroll and bookkeeping practices within our local office

Legal Assistant

WOOD SMITH HENNING & BERMAN LLP
07.2017 - 10.2021
  • Answer and field all phone calls from clients, screen and schedule new clients
  • Maintain file indexes accurate and up to date
  • Create/update matrices for cases
  • Verify amounts of incoming settlement checks and disperse to corresponding attorney or places in safe
  • Requests checks for payments to vendors from accounting department
  • Schedule meetings, court hearings, depositions, trials, etc., print and monitor all cases
  • Net filings, adding important dates to calendar and advising attorney and clients of any immediate issues
  • Maintain current clients, ensure client satisfaction, return all phone calls, if signs of dissatisfaction, immediately advise attorney
  • Work with attorneys to accurately and timely prepare all necessary documents including forms, exhibits for court, pleadings, orders, discovery, inventories, reports, and correspondence and drafting documents as required
  • Accurately and timely file all documents, create additional files gussets, and boxes as needed while keeping files clean and organized
  • Keep track of all time throughout each day and complete time sheets, provide an attorney with a copy on a weekly basis
  • Schedule appointments and court hearings updating both calendars and reserving conference rooms for appointments
  • Sort and date incoming mail, identifying time-sensitive documents and notifying attorneys
  • Operate standard office equipment, including personal computer, printers, copiers, facsimile, and telephone
  • Attain familiarity with all court forms used on a regular basis and knowledge of software used
  • Prepare documents for delivery to court with appropriate formatting, copies, and court fees
  • Maintain current and accurate contact list in attorneys’ outlook and other formats as designated by supervising attorney, including all relevant persons affiliated with client file
  • Maintained calendar by scheduling appointments and meetings, setting hearings, trial dates, resolving schedule conflicts, and making travel arrangements as needed
  • Submit attorney’s monthly time and expense reports to accounting department
  • Assist with all overflow and directly worked under the office manager as well as two attorneys.

ADMINISTRATIVE ASSISTANT

WOOD SMITH HENNING & BERMAN LLP
03.2016 - 07.2017
  • Answer and field all phone calls from clients, screen and schedule new clients
  • Maintain file indexes accurate and up to date
  • Create/update matrices for cases
  • Verify amounts of incoming settlement checks and disperse to corresponding attorney or places in safe
  • Requests checks for payments to vendors from accounting department
  • Schedule meetings, court hearings, trials, etc., print and monitor all case
  • Net filings, adding important dates to calendar and advising attorney and clients of any immediate issues
  • Maintain current clients, ensure client satisfaction, return all phone calls, if signs of dissatisfaction, immediately advise attorney
  • Work with attorneys to accurately and timely prepare all necessary documents including forms, exhibits for court, pleadings, orders, discovery, inventories, reports, and correspondence and drafting documents as required
  • Accurately and timely file all documents, create additional files gussets, and boxes as needed while keeping files clean and organized
  • Keep track of all time throughout each day and complete time sheets, provide an attorney with a copy on a weekly basis
  • Schedule appointments and court hearings updating both calendars and reserving a conference room for appointments
  • Sort and date incoming mail, identifying time-sensitive documents and notifying attorneys
  • Operate standard office equipment, including personal computer, printers, copiers, facsimile, and telephone
  • Attain familiarity with all court forms used on a regular basis and knowledge of software used
  • Prepare documents for delivery to court with appropriate formatting, copies, and court fees
  • Maintain current and accurate contact list in attorneys’ outlook and other formats as designated by supervising attorney, including all relevant persons affiliated with client file
  • Maintained calendar by scheduling appointments and meetings, setting hearings, trial dates, resolving schedule conflicts, and making travel arrangements as needed
  • Submit attorney’s monthly time and expense reports to accounting department
  • Assist with all overflow and directly worked under the office manager as well as two attorneys.

OFFICE ASSISTANT II

FRESNO SUPERIOR COURT/FAMILY LAW DEPT.
10.2014 - 07.2015
  • Assist the public in person/operate front desk unsupervised
  • Assisted research manager with some of the daily operations
  • Receive, process, prioritize and examine legal documents for accuracy conformity, jurisdiction, and/or validity
  • File documents
  • Knowledge of court procedures and legal terminology
  • Access court case management systems to retrieve information
  • Answer inquiries and explain court legal filing procedures
  • Explain what forms are needed
  • Providing customer service in English and Spanish
  • Answer multi line phone and transfer of calls
  • Perform name searches to provide procedural information regarding status of legal cases and case history for litigants
  • Enter intake customer and service data
  • Docket entries into the case management system
  • Perform clerical duties such as filing, typing, data entry, copying, scanning, assembling and distributing legal documents, operate office equipment, pull and deliver court cases and documents as requested
  • Receive monies and incoming transactions
  • Keep office stocked on supplies
  • Assist supervisor and facilitators in daily operations
  • Cash handling, payment processing
  • Send weekly and monthly log of files processed
  • Process data
  • Send daily letters to departments in regards to changes in files.

ADMINISTRATIVE ASSISTANT

GJ GARDNER HOMES
06.2013 - 10.2014
  • Hands on experience in coordinating daily operations
  • Project management software
  • Dealt directly with the Manager of the business for effortless running of office operations
  • Create logs for VP of sales regarding subcontractor insurance logs
  • Excellent grasping skills and ability to understand and follow written and verbal instructions
  • Provide administrative assistance to project managers and construction team members
  • Record of meeting minutes
  • Answer multi line phone
  • Make daily calls to clients
  • Keep front office neat and organized
  • Keep/create spreadsheets up to date in regards to insurance and expirations
  • Contact subcontractors and insurance companies for information and renewals of insurance
  • Receive payments from clients and distribute payments to sub-contractors.

OFFICE ASSISTANT

REEDLEY COMMUNITY COLLEGE
08.2013 - 01.2014
  • Worked with sensitive data base material
  • Student check in and out
  • Appointment setting
  • Document revising
  • Data entry
  • Filing
  • Created files for the student councilors
  • Translate from Spanish to English and English to Spanish.

Education

CNA License -

VROP
Selma, CA

Office Administration Courses

Diploma -

Selma High School
Selma, CA
01.2009

Skills

  • Demonstrated capacity to provide comprehensive support for senior-level staff, including managing and coordinating projects and processes in support of effective business operations
  • Proven track record of accurately maintaining detailed records, generating reports, coordinating meetings, and multitasking within fast-paced atmospheres
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Outstanding interpersonal, customer service, leadership, and organizational skills; thrive within detail-oriented, deadline-driven environments
  • Notary Public
  • Database Management
  • Reception oversight
  • Workflow Optimization
  • Memo preparation
  • Clerical Support
  • Records retrieval
  • Letter preparation
  • Spreadsheet Management
  • Appointment Scheduling
  • Legal administrative support
  • Document Translation
  • Fluent in Spanish

Languages

Spanish
Professional Working

Timeline

Skilled Office Clerk/Administrative Assistant

IBEW Local 100
11.2021 - Current

Legal Assistant

WOOD SMITH HENNING & BERMAN LLP
07.2017 - 10.2021

ADMINISTRATIVE ASSISTANT

WOOD SMITH HENNING & BERMAN LLP
03.2016 - 07.2017

OFFICE ASSISTANT II

FRESNO SUPERIOR COURT/FAMILY LAW DEPT.
10.2014 - 07.2015

OFFICE ASSISTANT

REEDLEY COMMUNITY COLLEGE
08.2013 - 01.2014

ADMINISTRATIVE ASSISTANT

GJ GARDNER HOMES
06.2013 - 10.2014

CNA License -

VROP

Office Administration Courses

Diploma -

Selma High School
Maribel Gutierrez