Maria Dolores Zamora
Chowchilla
Summary
Results-driven Contracts & Billings Administrator at Frank and Grossman Landscape Contractors, Inc., skilled in contract management and financial reconciliation. Expertly streamlined billing processes, ensuring timely submissions and accuracy, while fostering strong client relationships. Recognized for attention to detail and effective communication, contributing to enhanced operational efficiency and client satisfaction. Highly qualified business administration professional, driven to oversee operations with a results-oriented mindset. Versed in best practices and strategies for streamlining workflows. Dependable professional with a track record of success in the field, attention to detail, and a proactive mindset. Seeks opportunities to improve processes and workflows for the team's benefit. Conscientious, hardworking, and excels at multitasking in fast-paced environments.
Overview
17
17
years of professional experience
Work History
Contracts & Billings Administrator
Frank and Grossman Landscape Contractors, Inc.
Hayward
02.2008 - 01.2025
- Assisted with Payroll, Accounts Receivable, Accounts Payable.
- Reviewed and executed new job contracts with general contractors and direct-to-owner contracts.
- Sent 20-day preliminary notices to all general contractors and owners.
- Set up new jobs and client information in American Contractor and Vista (contract budgets), and server job file, project information sheet, time sheet, file contract documents in correct folders, and set up billing spreadsheets.
- All divisions' billing (an average of 45-50 billings a month) met deadlines for general contractor billings on the 1st, 15th, and 25th of the month.
- Make sure I receive all copies of invoices from accounts payable for all time and material contracts, and collect all time sheets related to T&M jobs. Additionally, add all of this information to the billing spreadsheets that have the company's 15% mark-up. Reconcile and audit billings each month with what was billed and what needs to be billed, as with these contracts we bill per hour worked and per invoice purchased.
- Process all change orders to contracts, receiving, executing, and updating American Contractor/Vista, and billings spreadsheets.
- Completed all annual business license renewals.
- Maintained all insurance files up to date, both for the company and subcontractors.
- Post all billings in the accounting system by the 10th of each month.
- Update payment information for each client's account.
- Correspond with client disputes about their accounts.
- Work closely with project managers to make sure we meet all billing deadlines.
- Other duties as assigned.
Education
Certificate of Completion -
Mission Language & Vocational School
San Francisco, CA05-1998
Skills
- Payroll administration
- Contract management
- Accounts receivable
- Billing processes
- Financial reconciliation
- Project coordination
- Change order processing
- Document management
- Time sheet collection
- Insurance compliance
- Communication effectiveness
- Deadline management
- Problem solving
- Attention to detail
- Data entry
- Administrative support
- Personable and approachable
- Vendor management
- Continuous improvement
- Contract processing
- Honest and ethical
- Job costing
- Financial reporting
- Document control
- Team collaboration
- Data entry accuracy
- Client relationship management
- Decision-making
- Leadership
Languages
Spanish
Professional
Affiliations
- Fan of the arts (Music, dance, museums)
- gardening, reading, documentaries, nature
References
References available upon request.
Timeline
Contracts & Billings Administrator
Frank and Grossman Landscape Contractors, Inc.
02.2008 - 01.2025
Certificate of Completion -
Mission Language & Vocational School
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