Maria Millas
Burnaby,BC
Summary
Previous employers would say that above and beyond my organizational and stellar ability at work, I am also immensely loyal. I believe in honesty and trust and conduct myself in that manner.
From my 10+ years of experience in administrative and confidential roles, I understand the importance of being proactive and diplomatic. In addition to being an expert at scheduling meetings, preparing agendas, and managing travel arrangements, I've also developed the ability to anticipate roadblocks and create effective alternative plans.
I am proficient in a variety of computer applications, including MS O365 maintenance and licensing, G-Suite maintenance and licensing, Teams, Zoom, Adobe, PowerPoint, Word, Excel, CSV and Mailouts.
Thank you for your time and consideration. I'm looking forward to demonstrating how I can help make the lives of your company executives easier.
Sincerely,
Maria Millas
Overview
18
18
years of professional experience
Work History
Executive Assistant to the President
Imani Development Inc
11.2017 - Current
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Worked with senior management to initiate new development projects and assist in various processes.
- Register and maintain all LTSA Licensing per each development project
- Register and maintain BC Housing Licensing and HPO Warranty Providers per project
- Loan Facility Financing document preparation, direct involvement in legal preparation
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Created expense reports, budgets and filing systems for management team.
- Maintained monthly financial Draws from Construction Management Team, same forwarded to Finance Loan Facilities.
- Banking
- Trained junior office staff in correct procedures and reporting requirements.
- Maintain absolute confidentiality
Receptionist Administrator/Office Manager
Newway Concrete Forming Ltd.
01.2014 - 03.2017
- Answered incoming calls, directing clients to individuals addressing specific needs.
- Took delivery of packages and documents, applying appropriate internal policies relating to chain of possession.
- Promoted maintenance of professional and courteous customer interactions across reception personnel.
- Monitored visitor access and maintained situational awareness to promote on-site security and safety.
- Oversaw office equipment maintenance to support continuous and uninterrupted operations.
- Drafted professional memos, letters and marketing copy to support business objectives and growth.
Confidential Program Assistant/Dept. Secretary
Vancouver Community College
01.1997 - 01.2007
- Worked for three programs simultaneously under the Automotive Trades umbrella; Collision Repair, Automotive Technician, Diesel Technician-Heavy Duty Mechanic and maintained complete confidentiality between the three programs
- Successfully created and managed the upgrade of antiquated computer software, hardware, copiers, scanners and fiber optics for the Automotive Trades Department (Diesel Technician) at no budgetary cost to the Department
- Assisted as a key member in designing and implementing the first online interactive program (Collision Repair) for the College.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Assisted all Department Heads in confidential matters regarding faculty, staff and students
Admissions Officer
VCC
- Collaborated with admissions team to determine optimal processes for reviewing applications.
- Maintained all student confidential records including transcripts and pre-requisites, in-take databases, waitlists and credentials
- Collaborated with the department heads in filling all available seating in compliance with govenrment standards
- Managed invoicing and billing processes for student intakes
Education
Legal Assistant Diploma - Law
CompuCollege Business School
Vancouver, BC04.1990
Diploma - Culinary Arts
Dubrulle Culinary School
Vancouver, BC06.1993
No Degree - Business Arts
Langara College
Vancouver, BC1988
High School Diploma -
Prince of Wales Secondary School
Vancouver, BC1986
Skills
- Brand Development and Awareness
- Legal Standards
- Contract Reading
- Insurance Standards
- Business Operational Requirements
- Financial Records and Accounting
- Critical Thinking
- Effective Communication
- MS O365 Applications
- G-Suite Applications
- Word, Excel, PowerPoint, Quickbooks
- Loyalty and Discretion
Timeline
Executive Assistant to the President
Imani Development Inc
11.2017 - Current
Receptionist Administrator/Office Manager
Newway Concrete Forming Ltd.
01.2014 - 03.2017
Confidential Program Assistant/Dept. Secretary
Vancouver Community College
01.1997 - 01.2007
Admissions Officer
VCC
Legal Assistant Diploma - Law
CompuCollege Business School
Diploma - Culinary Arts
Dubrulle Culinary School
No Degree - Business Arts
Langara College
High School Diploma -
Prince of Wales Secondary School
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