Maria-Elena Giraldo
Brea
Summary
Seasoned professional with a strong track record of supporting executive leadership. Additional experience in large event planning, including international events. Experienced translator for both marketing and technical collateral. Utilizes strong interpersonal skills to facilitate communication and collaboration among team members. Knowledge of office management software and administrative protocols.
Overview
24
24
years of professional experience
Work History
Executive Assistant to CEO and CFO
Creative Sales Solutions
07.2019 - Current
- Managed company accounts SalesForce
- Coordinated sales seminars and training sessions
- Made all travel arrangements for C-level executives
- Managed CEO and CFO’s calendar
- Edited marketing and training documents
- Tracked and documented training schedules and progress of client sales personnel
- Prepared sales and pipeline reports
Executive Assistant to Executive Assistant to VP of Sales, VP of Supply Chain and VP of Marketing and R&D
Levolor
08.2016 - 07.2018
- Manage and maintain executive schedules and calendars, including scheduling travel and conferences, making appointments, and making necessary changes.
- Expedite complex expense reports.
- Assisting in planning and implementing off-site events including the annual National Sales Meeting.
- Prepare reports, collect and analyze information; prepare presentations.
- Prepare executive responses to routine memos, letters, or correspondence.
Executive Assistant to VP of Direct Sales
Vonage Business
06.2016 - 08.2016
- Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
- Expedite complex expense reports.
- Answering and directing calls to appropriate executives and parties, taking messages.
- Greeting visitors and determining access to appropriate parties.
- Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.
- Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
- Prepare reports, collect and analyze information; prepare presentations.
- Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
- Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
- Maintain knowledge by attending professional and technical educational seminars and workshops; review publications; establish professional and personal networks within the industry. Participate in societies relative to the business.
- Coordinate finances, assist with budget preparation.
Executive Assistant to CEO and CFO
Creative Sales Solutions
11.2010 - 06.2015
- Managed company accounts in SAP and SalesForce software package
- Coordinated sales seminars and training sessions
- Made all travel arrangements for C-level executives
- Managed CEO and CFO’s calendar
- Edited marketing and training documents
- Tracked and documented training schedules and progress of client sales personnel
- Maintained calendar events for President of the company
- Prepared sales and pipeline reports
Executive Assistant to VP of the Americas and CFO
Intec Billing Systems
02.2008 - 04.2010
- Prepared all monthly sales reports and Regional Reports
- Organized meetings and events for customers and internal employees
- Organized seminars in South America for customers
- Made national and international travel arrangements
- Maintained calendar events for CEO and VP of Sales
- Traveled with VP of Sales to South America to assist in meetings
- Translated documents for CEO and VP of Sales
- Expedited complex expense reports
- Assisted in preparing contracts
- Translated contracts and proposals
Executive Assistant to CEO, VP, and VP of International Sales
Zemex Industrial Minerals
08.2006 - 12.2007
- Prepared financial reports/sales reports
- Prepared PowerPoint presentations
- Made all national and international travel arrangements
- Organized meetings and events for customers and employees
- Maintained calendar events for CEO and VPs
- Maintained contact with all international customers on a weekly basis
- Prepared expense reports for executives
Executive Assistant to VP of Sales and Marketing
Jackson EMC
06.2001 - 03.2006
- Processed applications for service and right away easements from members and issued various service orders as necessary
- Maintained filing records as required
- Maintained controls upon fees and amounts paid to ensure proper charging to the system
- Provide reports as necessary.
- Provide relief staff for other jobs within the department and assist other departments when directed by supervisor
- Provided day-to-day administrative and operational support to the Vice-President of Marketing
- Arranged all travel arrangements over the phone and via the internet
- Prepared periodic reports, as required.
- Organized and monitored day-to-day calendar activities for the Vice-President
Education
Bachelors Degree - Business Administration
Shorter College
12.2005
MBA - undefined
10.2011
Skills
- A highly organized and detailed-oriented Executive Assistant with more than 10 years experience providing thorough and skillful high level support to C-level executives
- Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve goals
- An independent and self-motivated professional with excellent research and writing skills; able to grow positive relationships with clients and colleagues at all organizational levels
- Bilingual in Spanish
- Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
- Executive support
- Strong problem solver
- Travel arrangements
- Corporate Event Planning
Accomplishments
Planned and helped execute Sales Kick-Off Meeting for the 100+ CALA Team in Sao Paulo, Brazil. This included location selection, travel arrangements, entertainment, and all communication in both English and Spanish.
Planned and helped execute User Group Conference for all of CALA’s corporate customers in Rio de Janeiro, Brazil. This included location selection, travel arrangements, entertainment, and all communication in both English and Spanish.
Assisted VP of the Americas in preparing and presenting sales, marketing, and technical presentations in both English and Spanish.
Planned and helped execute multiple customer events in Bogota, Colombia showcasing Intec's product and service offerings. This included location selection, travel arrangements, entertainment, and all communication in both English and Spanish.
Planned and helped execute multiple large customer events for Intec in the Greater Atalanta Metro Area.
Languages
Spanish
Native or Bilingual
Timeline
Executive Assistant to CEO and CFO
Creative Sales Solutions
07.2019 - Current
Executive Assistant to Executive Assistant to VP of Sales, VP of Supply Chain and VP of Marketing and R&D
Levolor
08.2016 - 07.2018
Executive Assistant to VP of Direct Sales
Vonage Business
06.2016 - 08.2016
Executive Assistant to CEO and CFO
Creative Sales Solutions
11.2010 - 06.2015
Executive Assistant to VP of the Americas and CFO
Intec Billing Systems
02.2008 - 04.2010
Executive Assistant to CEO, VP, and VP of International Sales
Zemex Industrial Minerals
08.2006 - 12.2007
Executive Assistant to VP of Sales and Marketing
Jackson EMC
06.2001 - 03.2006
MBA - undefined
Bachelors Degree - Business Administration
Shorter College
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