MARIA DEANG

OFFICE MANAGEMENT

• Managed accounts receivable and payables deposits, reducing overdue accounts by 20%.
• Managed invoices, credits, billing, proposals, purchases, and estimates.
• Created a filing system to organize all office functions.
• Organized company events, including Christmas parties, and solicited vendors for prizes.
• Ordered office supplies and generated monthly reports.
• Processed monthly vendor rebates and supervised office clerks.
• Directed all aspects of banking, including reconciliation and deposits.
• Prepared customs documents for cross-border shipments.
• Managed vacation calendar and absences of employees.
• Booked travel arrangements and hotel accommodations.
• Approved vendor invoices for payments and dealt with salesmen regarding accounts and orders.

HUMAN RESOURCE MANAGEMENT

• Post jobs for new job opportunities
• Interview and recruit new employees
• Help new employees with their onboarding documents
• Maintain employee records
• Maintain employee vacation calendar
• Assist on Payroll – Calculates hours and submits to head office.

ACCOUNTS RECEIVABLE

• Maintained and set up customer accounts.
• Process invoices, credits and product returns.
• Enter payments / cash receipts.
• Approves new accounts and credit limits
• Monitored customer accounts for daily collection calls.
• Processed payments via debit, cash, or credit card and balanced the POS system.
• Handled collections, called late payers, and closed accounts to ensure cash flow.
• Reviews and analyzed accounts for customer hold report.
• Responded to emails and calls regarding account payments and invoice discrepancies.
• Analyzed accounts and resolved errors and omissions.

PURCHASER

• Managed, developed, and improved the purchasing team.
• Controlled the purchase and supply of all procured items and services.
• Established terms, pricing, quality requirements, delivery, and contracts.
• Administered the online purchasing systems and processed purchase orders.
• Reviewed contracts/agreements to achieve 'best price/best quality' purchases.
• Sourced new products for customers and make recommendations to senior management.
• Managed yearly inventory process from start to finish
• Worked on Min/Max system to replenish stock
• Co-ordinate logistics with ordered products and tender the best pricing for delivery of items.
• Negotiate with suppliers and logistics for cost savings
• Source for new products and supplier
• Process purchase orders accurately and efficiently
• Manage inventory levels and ensure timely delivery of goods
• Monitor expenses and identify cost-saving opportunities
• Maintain part numbers and price increases
• Arranged Logistics for ordered products

• Answer phones and respond to customer inquiries
• Process orders and invoice customers
• Maintain customer database
• Call customers to confirm orders
• Process money collected from vending machines
• Count inventories in vending machines
• Prepare daily bank deposits and monthly commission reports
• Prepare loan agreements for vending machines loaned out
• Post and balance daily sales, visa payments and deposits
• Accounts receivables - entering customer payments
• Streamlined order processing procedures, reducing response times for customer requests.

• Assisting customers in the store
• Maintain and set-up vendors
• Purchase restaurant equipment and office furniture
• Processed purchase orders, confirming orders & shipments, data entry, filing
• Count inventory and verify stock
• Process orders and invoices
• Trace Shipments
• Process damaged claims
• Match purchase orders to invoice and packing slips for payment

• Analyze accounts & operational reports from all stations across Canada
• Reconcile bank deposits & Statistical reports for financial statements using accounting system
• Provide superior customer service regarding public inquiries concerning accounts and promotions
• Summarized monthly store discounts & promotional write offs
• Prepare cash balance sheets for data entry
• Call each store location for dips and litters
• Calculates gas readings and balance them
• Calculating inventory of candy bars, cigarettes and drinks
• Balance each report from the money collected