Maria Cuellar
Calgary,Alberta
Summary
Experienced office support professional proficient in providing exceptional administrative and customer service support. Demonstrated ability to effectively manage daily office operations, including scheduling, data entry, and record keeping. Skilled in providing administrative support for corporate processes and activities, ensuring seamless operations within the organization.
Overview
19
19
years of professional experience
1
1
Certification
Work History
Property Coordinator
Primaris Reit Management
Calgary, AB
01.2023 - Current
- Perform administrative tasks such as answering phone calls, responding to emails, preparing documents, filing paperwork.
- Request and enter monthly sales accurately
- Request and keep track of Certificate of Insurance for tenants and contractors
- Attend biweekly meetings and take minutes
- Distribute memos electronically
- Responsible for bank deposits
- Tracked purchase orders and logged account payables.
- Enter payroll in ADP for hourly employees
- Served as primary point of contact for facilitating operational and administrative inquiries.
- Greet visitors and callers and handle inquiries and directed them to appropriate persons according to needs.
Administrative Assistant/Receptionist/Accounting
New Horizon Mall
Rocky View
01.2018 - 01.2022
- Assisted Marketing Manager with events
- Processed condo fee payments through Yardi for over 500 units per month
- Kept track of accounts receivables and accounts payables
- Oversee reception area, including greeting visitors and responding to telephone and in-person requests for information
- Prepared all expenses reports for all employees
- Kept tracks of all opening stores and collect tenant contact information
- Prepared and distributed monthly reports
- Updated mall digital directories and website directory
- Provided administrative support to the General Manager, Marketing Manager and Operations Supervisor.
Administrative Assistant
Oxford Properties Group
Calgary
01.2011 - 01.2016
- Filed and retrieved corporate documents, records, and reports
- Performed general office duties such as ordering supplies, maintaining records, and complete expense reports
- Updated retail leasing floor plans on adobe photoshop
- Scheduled and coordinated meetings, travel arrangements, appointments, events and other similar activities for Managers
- Prepared leasing proposals, renewal, and termination letters
- Composed and distribute inter-departmental memorandums (e-mail and documents) ensuring timely delivery and receipt of important information while at the time maintaining confidentiality.
Administrative Assistant
View West Management Inc.
Calgary
01.2010 - 01.2011
- Responsible for managing all aspects of the office which includes; managing all incoming and outgoing correspondence, ordering office supplies and maintaining highly complex client files
- Handled tenant's inquiries & complaints
- Assisted in preparation of Offers to Lease, Renewals & other lease documents
- Responsible for file maintenance, filing, setting up new files and maintaining current files
- Provided administrative/secretarial support for various departments such as answering telephones, assisting visitors and resolving a range of administrative problems and inquiries
- Processed and coded commission invoices, as well as tracking for future payments
- Kept tenants and contractors insurance up to date.
Administrative Assistant
Oxford Properties Group
Calgary
01.2006 - 01.2010
- Maintained office filing system and perform data entry
- Entered high volume of accounts payable, obtained approval for a/p vouchers and sent to corporate office to process cheques
- Distributed mail, answer phone and respond to e-mails
- Responsible for managing bicycle parking and booking meetings
- Compiled information and prepared monthly reports
- Handle office supply orders and inventory control
- Managed Specialty Leasing
- Responsible for preparation of payroll
- Organized, sort and assign mail distribution for all the employees.
Skills
- Assist with Social Media Management
- Organizational Skills
- Project Coordination
- Team Collaboration
- Tenant relations
- Customer service-focused
Certification
Certificate in Accounts Payables
Languages
Spanish Intermediate
Spanish
Elementary
Timeline
Property Coordinator
Primaris Reit Management
01.2023 - Current
Administrative Assistant/Receptionist/Accounting
New Horizon Mall
01.2018 - 01.2022
Administrative Assistant
Oxford Properties Group
01.2011 - 01.2016
Administrative Assistant
View West Management Inc.
01.2010 - 01.2011
Administrative Assistant
Oxford Properties Group
01.2006 - 01.2010