Maria Acosta
Toronto,On
Summary
MARIA ACOSTA
PROFESSIONAL SUMMARY
Administrative Assistant
Smooth, professional and efficient Executive Assistant with experience enhancing executive productivity and improving business operations. Discipline and great ability to work under pressure while maintaining a positive attitude based on experience. Self-contained and capable of multitasking. Avid Learner Team Player
Overview
5
5
years of professional experience
Work History
ADMINISTRATIVE ASSISTANT
CASINO, GREATER MONTREAL AREA
09.2022 - 12.2022
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Prepared presentations, materials, and documentation for executives to use in meetings and engagements.
- Wrote and enforced administrative procedure plans to reduce errors and prevent process delays.
- Processed travel expenses and reimbursements for executive team.
- Transcribed minutes of meetings and executed meetings and events for the company to support sales, business development, and senior management teams.
- Developed and maintained an automated alert system for upcoming deadlines on incoming requests and events.
- Researched, proposed, and implemented vendor agreements to decrease costs and improve services.
ADMINISTRATIVE ASSISTANT/MARKETING MCOMMERCIAL
MCommercial
08.2019 - 09.2022
- Monitored premises, screened visitors, updated logs, and issued passes to maintain security.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Managed access databases converting complex data into easy-to-interpret data.
- Coordinated with social media, public relations, and other teams to execute product introductions.
- Identified appropriate marketing channels and target customers for campaigns.
Photographer's Assistant
Freelancer
01.2018 - 01.2019
- Increased website traffic by updating and managing newly designed website to appeal to wider audiences.
- Photographed high-quality images for various print and digital projects.
- Planned and prepared for on-location and studio shoots.
- Scheduled and booked locations for photo shoots, working collaboratively with clients and contacts.
- Selected and set up appropriate props, backdrops, and lighting.
- Edited, toned, captioned, and uploaded photographs for publication.
Marketing Intern
BG Creativo
08.2017 - 01.2018
- Maintained schedules, managed deadlines, and interfaced with teammates to support production activities.
- Worked closely with manager to provide effective assistance for specific aspects of business operation.
- Isolated and prepared equipment for maintenance and scheduled maintenance procedures.
- Managed digital assets and resources for business, promotional, and routine filming use.
Education
Bachelor Of Journalism - Audio Post-Production
University Rafael Belloso Chacin
Maracaibo, Venezuela01.2017
Skills
- Multitasking and Time Management
- Document and File Management
- Strong Organizational Skills
- Excel Spreadsheets
- Meeting Minutes and Meeting Planning
- Sensitive Material Handling
- Meeting Agenda Preparation
- Executive Schedule Management
- Social Media Knowledge
Accomplishments
- Planned corporate meetings, lunches, and special events for groups of 35+ employees.
- Developed a training manual for company employees.
- Resolved product issues through consumer testing.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Created an organization system to track equipment use between multiple departments, resulting in reduced equipment loss and expenses.
- Collaborated with a team of 40 people in the development of a Halloween event.
- Organized a Christmas fundraiser, resulting in the collection and donation of gifts and meals to over 120 kids and 80 families.
- Supervised team of 20 staff members.
Languages
Spanish
Native or Bilingual
English
Full Professional
French
Full Professional
Timeline
ADMINISTRATIVE ASSISTANT
CASINO, GREATER MONTREAL AREA
09.2022 - 12.2022
ADMINISTRATIVE ASSISTANT/MARKETING MCOMMERCIAL
MCommercial
08.2019 - 09.2022
Photographer's Assistant
Freelancer
01.2018 - 01.2019
Marketing Intern
BG Creativo
08.2017 - 01.2018
Bachelor Of Journalism - Audio Post-Production
University Rafael Belloso Chacin
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