Mannat Sharma
Edmonton
Summary
Experienced administrative professional with a strong background in executive support, office management, and project coordination across real estate, corporate, and supply chain industries. Skilled in complex documentation handling, high-volume transaction management, and workflow streamlining for increased efficiency. Expertise in schedule coordination, stakeholder communication facilitation, and industry standards compliance. Detail-oriented and tech-savvy, proficient in various administrative tools and software. Committed to delivering seamless operations in dynamic, fast-paced environments with a proven ability to manage cross-functional tasks while maintaining a high level of accuracy and professionalism.
Overview
2
2
years of professional experience
1
1
Certification
Work History
Administrative Assistant
Judge & Associate
06.2024 - Current
- Managed real estate contracts, representation forms, terminations, amendments, and addendums using CREA WebForms, ensuring compliance and accuracy
- Uploaded and maintained transaction files and property listings on SkySlope and Paragon MLS, enhancing market visibility and organization
- Conducted buyer and seller identification verification through Fintracker to meet regulatory standards
- Designed marketing materials, including seller/buyer guides and property brochures, with Canva, and managed social media accounts to boost online presence and engagement
- Provided comprehensive administrative support, handling all paperwork and documentation to facilitate seamless real estate transactions
Administrative Assistant-Projects (Contract)
Wika Instruments
06.2023 - 09.2023
- Proficiently prepared and submitted comprehensive electronic document packages, adeptly catering to both domestic and international needs
- Demonstrated expertise in crafting and assembling customer-specific documents, including Master Document Lists, Document Number Requests, Seller Document Index, and meticulously designed Stamping Cover Sheets
- Spearheaded the expeditious processing of internal and external documents, ensuring seamless workflow efficiency
- Conducted rigorous internal documentation inspections, ensuring unwavering adherence to customer requirements prior to submission, thus maintaining uncompromising quality standards
- Exhibited exceptional multitasking abilities by effectively managing timelines and deadlines across multiple concurrent projects
- Provided valuable support to Project Specialists in a range of tasks, including Data Sheet population, Wake Frequency Calculations, and Order Entry, consistently meeting project needs
- Proficiently utilized various software platforms, such as Aconex, Coreworx, and Fusion Live, to facilitate seamless document delivery and project management
Administrative Clerk (Contract)
IKEA
05.2023 - 06.2023
- Conducted comprehensive scanning and digitization of files while maintaining utmost accuracy and attention to detail
- Proficiently sorted and organized both physical paper files and electronic files of co-workers, ensuring efficient retrieval and easy accessibility
- Implemented a systematic approach to categorize scanned co-worker documents into appropriate and approved folder categories, demonstrating a keen understanding of information management
- Exemplified expertise in arranging co-worker files in adherence to the specified format outlined in the provided documentation, guaranteeing consistency and uniformity throughout the filing system
- Successfully sorted and meticulously filed nearly 200 co-worker files, utilizing superior organizational skills and meticulous attention to detail to ensure optimal file management
Human Resource & Recruitment Intern
Randstad
01.2023 - 04.2023
- Managed administrative tasks including reference index, Huckster list, and OPS list
- Posted information about promising candidates onto internal job board (Connext)
- Invited to participate in significant meetings through Randstad University
- Worked on projects such as Radar list to identify suitable candidates based on job requirement, qualification, location, and bill rate
- Meticulously sifted through applicant pool to identify most qualified candidates
- Contacted shortlisted candidates and conducted on-call questionnaire to assess suitability
- Followed up with candidates and provided RTR document for seamless recruitment process
Education
Post-Graduation Certificate - Supply Chain Management
Norquest College
Edmonton, AB08.2024
Post-Graduation Certificate - Human Resource Management
George Brown College
Toronto, ON04.2023
Bachelor of Business Administration - Hotel Management
SHTM University of Jammu
Jammu, J&K09.2020
Skills
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Calendar management, appointment scheduling, and meeting coordination
- Project coordination and document control (Aconex, Fusion Live, Coreworx, MS Project)
- CRM and database management (CREA Webforms, Skyslope, Paragon, Authentisign)
- High-level customer service and stakeholder communication
- Strong organizational and time management skills
- Data entry, reporting, and workflow automation
- Travel arrangements and expense reporting
Certification
- Worker Health and Safety Awareness, Ministry of Labour, Training and Skills Development, Ontario, 10/26/22
- Supervisor Health and Safety Awareness, Ministry of Labour, Training and Skills Development, Ontario, 10/26/22
- Emergency First Aid & CPR/AED Level C, Canadian Red Cross, 02/15/23
Languages
English
Native or Bilingual
Hindi
Native or Bilingual
Punjabi
Native or Bilingual
Urdu
Native or Bilingual
French
Elementary
Timeline
Administrative Assistant
Judge & Associate
06.2024 - Current
Administrative Assistant-Projects (Contract)
Wika Instruments
06.2023 - 09.2023
Administrative Clerk (Contract)
IKEA
05.2023 - 06.2023
Human Resource & Recruitment Intern
Randstad
01.2023 - 04.2023
Post-Graduation Certificate - Supply Chain Management
Norquest College
Post-Graduation Certificate - Human Resource Management
George Brown College
Bachelor of Business Administration - Hotel Management
SHTM University of Jammu
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