Summary
Overview
Work History
Education
Skills
Education And Professional Development
Timeline
Generic

Maninder Kaur

Edmonton

Summary

Professional office support specialist with extensive experience in administrative functions and office management. Known for reliability and adapting to dynamic work environments. Excellent organizational abilities and collaborative mindset ensure seamless team operations and goal achievement.


Overview

7
7
years of professional experience

Work History

Admin Assistant

ATS Healthcare Inc.
05.2022 - 08.2024
  • Posts customer payments by recording cash, checks, and credit card transactions
  • Resolves invalid or unauthorized deductions by following pending deductions procedures
  • Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report
  • Protects organization's value by keeping information confidential
  • Updates job knowledge by participating in educational opportunities
  • Accomplishes accounting and organization mission by completing related results as needed
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
  • Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
  • Maintained inventory of office supplies and placed orders.
  • Monitored office supplies inventory, ensuring availability of essential items without overstocking.
  • Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.

Admin Assistant

Vision Bakeries Limited
09.2020 - 01.2022
  • Processing accounts payable using QuickBooks online & attach every single scanned bill system in order to make things simple
  • Processing accounts receivable by comparing shipments was made and send invoices directly to customers
  • Follow up with customers on invoices and send them reminder emails and statements
  • Managing bank and general ledger reconciliations, as well as payroll processing
  • Performing month-end closings
  • Tracking fixed assets and preparing depreciation schedules
  • Entering Orders from customers to the SOS inventory system
  • Generate invoices when orders are shipped to clients
  • Enter expense claims in the system
  • Generate Purchase orders in SOS system and when receive orders then update
  • Keep Track of inventory in the system
  • Check inventory at month end physically if that match up with the system
  • Taking care of COVID guidelines to be followed carefully during the production time
  • Other projects as required, like order office supplies
  • Maintain a excel log for salaried employees for vacation
  • Maintain a list of employees and gather their personal information & save in file folder as well as scanned soft copies on computer
  • Run payroll bi-weekly for ten people
  • Maintain a visitor & employee log book at reception
  • Distribute fob keys when someone new person joins
  • Maintain Credit cards and reconcile & pay them on time
  • Handle employee group benefits and update time to time

Admin Assistant

TSM Tax & Advisory Services Inc.
02.2020 - 08.2020
  • Set up and maintained manual and computerized information filing systems
  • Preparing mails in order to drop them off
  • Collecting mails and segregating accordingly categories
  • Call customers for following upon their due invoices
  • Responsible for minor bookkeeping/data entry
  • Order office supplies and place them properly
  • Keeping and maintaining record of other employees
  • Submit and reconcile expense reports
  • Maintain contact lists
  • Assist in the preparation of regularly scheduled reports
  • Update and maintain office policies and procedures
  • Organize and schedule appointments
  • Order office supplies and research new deals and suppliers
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.

Admin Assistant

English Prestige Construction Management
09.2017 - 02.2020
  • Supervise records management technicians and related staff
  • Responsible for minor bookkeeping / data entry
  • Responsible for daily tracking as requested by PM team
  • Set up and maintain manual and computerized information filing systems
  • Manage multi-company switchboard, routing calls as appropriate
  • Receive incoming courier packages and prepare outgoing packages
  • Receive and distribute fax correspondence
  • Process daily outgoing mail using postage machine and retrieve incoming mail from post office including opening, stamping and sorting
  • Greet all visitors by offering refreshments, inform the appropriate staff of their arrival
  • Manage boardroom bookings
  • Assist with catering for meetings
  • Keep mailroom/kitchen tidy including loading and unloading coffee area dishwasher and making sure coffee is fresh for employees and guests
  • Open and close reception, responsible for locking doors at the end of the day
  • Office Administration and Accounting
  • Reconcile monthly utility statements
  • Maintain master list of utility accounts by property and prepare monthly usage reports
  • Assist with administrative overflow and special projects from other departments as needed
  • Manage bi-weekly office supply orders and maintain appropriate quantities in reception stock room
  • Other projects as required

Education

Bachelor of Engineering -

Diploma in Electronics and Communications Engg. -

Project Management & Strategic Leadership -

Skills

  • Microsoft office 365
  • QuickBooks online
  • QuickBooks Desktop version
  • Time management
  • Dedicated team player
  • Customer service
  • File organization
  • Data entry
  • Office administration

Education And Professional Development

  • Project Management & Strategic Leadership
  • Bachelor of Engineering
  • Diploma in Electronics and Communications Engg.

Timeline

Admin Assistant

ATS Healthcare Inc.
05.2022 - 08.2024

Admin Assistant

Vision Bakeries Limited
09.2020 - 01.2022

Admin Assistant

TSM Tax & Advisory Services Inc.
02.2020 - 08.2020

Admin Assistant

English Prestige Construction Management
09.2017 - 02.2020

Diploma in Electronics and Communications Engg. -

Project Management & Strategic Leadership -

Bachelor of Engineering -

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Maninder Kaur