Malvi Rikhi
Brampton,Canada
Summary
Dedicated professional with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.
Overview
8
8
years of professional experience
Work History
Financial Accountant - Accounts Payable
StackTeck Systems Ltd.
Brampton, Canada
05.2024 - 11.2024
- Performed a 3-way match of all the invoices, verified approval on all invoices, and checked requests for checks.
- Processing PO/non-PO invoices, and ensuring timely payment for all vendors.
- Worked with purchasers to resolve quantity and pricing discrepancies between invoices and POs.
- Worked with vendors and internal shipping/receivers to receive any missing paperwork.
- Handling the entire AP emails, and continuously dealing with vendors via calls and emails to verify invoice discrepancies, if any.
- Reconcile supplier statements to ensure all invoices are captured in the period, and to avoid a cut-off error.
- Processed and entered 300 to 400 invoices per week.
- Using the intranet portal of the company to match the purchase orders with the ERP system.
- Prepared and performed check runs, EFTs, and wire batches on a weekly basis as needed.
- Preparing AP accrual reports each month.
- Participated in the ERP (MSD 365) implementation and automation with respect to Accounts Payable.
- Completed other projects as assigned, including the quarterly clean-up of outstanding goods received.
Accounting Assistant/ Office Administrator
Bowsers Pet Products
Brampton, Canada
10.2022 - 03.2024
- Posting daily credit card transactions, bank deposits, checks, vouchers, and other corporate accounts monthly.
- Prepared invoices for billing customers.
- Processing the sales orders on an everyday basis using the Spire software linked to the company website.
- Processed purchase orders on a daily basis for production happening in the warehouse.
- Prepared batches of accounts payable invoices for data entry in Spire software.
- Managed a list of outstanding accounts payable and accounts receivable.
- Performed general office duties, such as filing, answering telephones, and handling routine correspondence via emails.
- Label processing for orders – UPS WorldShip, FedEx. Generate LTL shipping documents (bill of lading, purchase order); coordinate shipments with carriers.
- Create customs documents for all U.S. shipments.
- Process EDI orders and website orders, and provide order entry support when necessary.
- Maintaining the website via Magento in the back end.
Staff Accountant / Payroll Specialist
Paul Accounting Associates
Mississauga, Canada
03.2020 - 07.2022
- Keep financial records, and establish, maintain, and balance various accounts using manual and computerized bookkeeping systems.
- Post journal entries, reconcile accounts, prepare a trial balance of the books, maintain general ledgers, and prepare financial statements.
- Preparation and filing of T4s, T5s, and other payroll-related filings, in addition to communicating with and responding to CRA inquiries and requests.
- Calculate and prepare checks for payrolls of more than 200 employees, and for utility, tax, and other bills.
- Prepare personal T1 and corporate T2 tax returns in VT and TurboTax software.
- Preparing HST, payroll tax remittances, PD7A, EHT, and WSIB filings.
- Enter, verify, and reconcile transactions such as accounts payable and receivable, payroll checks, invoices, and bank statements in computer systems.
- Prepare and complete working paper files for compilation engagements, including the preparation of financials in AFP.
- Creating corporations on Dye and Durham, corporate report extractions, and business license renewals.
Logistics Analyst
Penske Logistics/ Ford MSC Plant
Mississauga, Canada
05.2019 - 12.2019
- Proficient in the complete shipping and receiving procedure.
- Well-versed in warehouse software, like the Global Distribution Portal.
- Complete knowledge of sending in the hot-shot requests by Ford Motors.
- Preparing inventory reports, small lot metrics, discrepancy reports, analyzing transaction reports, doing back-order reports, no stock reports, and preparing hot sheets during shipping and receiving.
- Preparing dispatch schedules for the fleet.
Working on the CMMS software, well-versed in the commands of GCMAA, GGABA, GUSSA, and CCL lists. - Complete knowledge of the picking procedure done by the Ford workers.
- Other administrative duties are performed, such as emails and receiving customer calls.
Dispatcher Office Assistant
Janda Transport
Mississauga, Canada
07.2018 - 12.2018
- Assigned loads to drivers based on designated routes and driver location.
- Handled conflict resolutions and mediation between drivers and management.
- Assessed customer complaints, and resolved product condition or delivery time issues.
- Analyzed and resolved customer inquiries for missed pick-ups, misplaced containers, and property damage.
- Assigned work vehicles and onboard equipment to operators to facilitate the most efficient delivery schedule.
- Data entry of everyday orders from the customers.
- Complete border clearance procedures (PARS/PAPS) paperwork.
Dispatch Assistant
Northline Flatbed Services
Brampton
05.2017 - 04.2018
- Complete border clearance procedures.
Assisting clients with new rates, and negotiating prices. - Assisting the drivers with paperwork and troubleshooting problems at night.
- Working with Load Link and Avaal software for dispatch procedures.
- Customer service involves talking to customers on a regular basis and assisting them with any issues related to the delivery services.
- Assigned loads to drivers based on designated routes and driver locations.
- Assessed customer complaints, and resolved product condition or delivery time issues.
- Analyzed and resolved customer inquiries for missed pick-ups and property damage, if any.
Night Office Assistant
Load Solutions Inc.
Mississauga, ON
11.2016 - 04.2017
- Monitored routes and locations to verify timely services, and accurate information.
- Complete border clearance procedures.
- Assisting clients with new rates, and negotiating prices, as per the company guidelines.
- Assisting the drivers with paperwork and troubleshooting problems at night.
- Working with Load Link and Avail software for dispatch procedures.
- Supported the timely and efficient movement of vehicles in alignment with schedules.
- Various admin duties, which involved preparing paperwork for the senior management.
- Data entry - entering loads into the system with complete dispatch information.
- Organized and scheduled meetings and appointments for management.
- Answered phone calls and directed them to appropriate personnel.
Education
Post Graduate International Business Management - Business
Lambton College
Mississauga04.2019
Bachelor of Commerce (Economics Honors) - Commerce
Panjab University
Chandigarh, India04.2016
Skills
- Invoicing and billing
- File and database management
- Customer Service
- Business Correspondence
- Administrative Support
- General ledger entries
- Data Entry
- Accounts Payable and Receivables
- Tax preparation
- MS Office
- Bookkeeping Principles
- QuickBooks, Spire, and Visibility ERP
- Payment processing - charging credit cards
- Bank and credit card reconciliations
- Purchase Order Management
- Payroll support
References
- Sarah Malone, Bowsers Pet Products, Controller, (289) 325-1017, smalone@bowsers.com
- Bob Wilkes, Bowsers Pet Products, President, (905) 677-6655, bwilkes@bowsers.com
- Amit Paul, Paul Accounting Associates, General Manager, (306) 414-5555, accounting@paa.ca
Languages
- Punjabi, Fluent
- Hindi, Fluent
- English, Fluent
Timeline
Financial Accountant - Accounts Payable
StackTeck Systems Ltd.
05.2024 - 11.2024
Accounting Assistant/ Office Administrator
Bowsers Pet Products
10.2022 - 03.2024
Staff Accountant / Payroll Specialist
Paul Accounting Associates
03.2020 - 07.2022
Logistics Analyst
Penske Logistics/ Ford MSC Plant
05.2019 - 12.2019
Dispatcher Office Assistant
Janda Transport
07.2018 - 12.2018
Dispatch Assistant
Northline Flatbed Services
05.2017 - 04.2018
Night Office Assistant
Load Solutions Inc.
11.2016 - 04.2017
Post Graduate International Business Management - Business
Lambton College
Bachelor of Commerce (Economics Honors) - Commerce
Panjab University
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