Maha Saidosman

• Handled confidential and sensitive information with discretion and tact.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
• Organized and coordinated conferences and monthly meetings.
• Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
• Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
• Led staff and vendors in providing high level of service for owner and guests.
• Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
• Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
• Created and managed office systems to efficiently deal with documentation.
• Coordinated events and worked on ad hoc projects.
• Volunteered to help with special projects of varying degrees of complexity.
• Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
• Updated and maintained confidential databases and records.
• Worked with senior management to initiate new projects and assist in various processes.
• Transcribed meeting minutes to support sales, business development and senior management teams.
• Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
• Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.

• Handled confidential and sensitive information with discretion and tact.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
• Wrote reports, executive summaries and newsletters.
• Created and managed office systems to efficiently deal with documentation.
• Upheld strict timetables by maintaining accurate, balanced calendars.
• Volunteered to help with special projects of varying degrees of complexity.
• Took notes and dictation at meetings.
• Coordinated events and worked on ad hoc projects.

• Provided operational support to various Deans and Program Managers.
• Prepared email correspondence on behalf of executives and wrote internal communications between faculty, staff and students, streamlining operational flow.
• Initiated and implemented a new communication flow, fielding calls for Supervisor and Co-Chair, resulting in greater efficiency and significant time savings for senior executives.

• Worked closely with insurance companies to verify coverage details and obtain necessary authorizations for services rendered.
• Conducted regular audits of appointment schedules to identify areas for improved efficiency or accuracy in data entry.