Summary
Overview
Work History
Education
Skills
Languages
References
Timeline
Generic

Magi Artin

Notre-Dame-De-L'Ile-Perrot,QC

Summary

Accomplished Senior Administrative Assistant with a proven track record at Bombardier Aerospace, excelling in executive support and travel coordination. Demonstrates strong organizational and excellent interpersonal skills, streamlining operations and enhancing team efficiency. Expert in Microsoft Office, adept at managing complex schedules and confidential information, significantly improving workplace productivity.

Overview

13
13
years of professional experience

Work History

Senior Administrative Assistant

Bombardier Aerospace
Dorval, Quebec
08.2022 - Current
  • Provide administrative support to the Chief Procurement Officer and Senior Management team which compose of numerous members and there direct reports.
  • Maintain confidential information regarding employees and business operations.
  • Deal with complex calendar management: Schedule meetings, appointments, and events for executives.
  • Create and distribute documents, reports, presentations, and correspondence.
  • Coordinate complicated travel arrangements for executive staff members.
  • Organize Department All Hands meetings and other event coordination by Teams or in person.
  • Prepared expense reports for executives using company software programs.
  • Processed invoices and payments through an automated system.
  • Supported HR functions such as onboarding new hires or processing employee benefits paperwork.
  • Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
  • Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
  • Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
  • Coordinated catering services for various functions, including external visitors and department meetings.
  • Coordinated travel arrangements and completed expense reports for travel reimbursement.

Administrative Assistant

Broccolini Construction
Kirkland, Quebec
03.2018 - 08.2022
  • Provided administrative support to the executive team, including scheduling meetings and managing calendars.
  • Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
  • Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
  • Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
  • Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
  • Processed invoices for payment using accounting software applications.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Prepared expense reports on behalf of executives in accordance with company policies and procedures.
  • Updated contact lists regularly when changes occur in employee status or contact information.
  • Scheduled appointments between clients and customers and internal staff members.
  • Organized various Team Building events throughout the year.
  • Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
  • Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.

Administrative Assistant

Les Services Prime
Saint-Laurent, Quebec
06.2011 - 03.2018
  • Provided administrative support to the team, including scheduling meetings and managing calendars.
  • Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
  • Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
  • Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
  • Managed incoming calls while providing information or transferring callers to appropriate personnel.
  • Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
  • Ensured efficient operation of office equipment such as printers, copiers and fax machines.
  • Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
  • Processed invoices for payment using accounting software applications.
  • Entered data into spreadsheets using Microsoft Excel or other similar programs.
  • Scheduled appointments between clients and customers and internal staff members.
  • Answered phone calls and emails to provide information, resulting in effective business correspondence.
  • Directed customer inquiries to appropriate department personnel.
  • Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
  • Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.

Education

Professional Diploma - Hairdressing

Académie Internationale De Coiffure
Montreal, QC
06-2005

High School Diploma -

Ecole Secondaire Pointe-Claire
Pointe-Claire, QC
06-2000

Skills

  • Strong organizational skills
  • Travel coordination
  • Effective problem solving
  • Executive support
  • Excellent interpersonal skills
  • Proficient in Microsoft office

Languages

English
Professional
French
Professional
Armenian
Professional

References

References available upon request.

Timeline

Senior Administrative Assistant

Bombardier Aerospace
08.2022 - Current

Administrative Assistant

Broccolini Construction
03.2018 - 08.2022

Administrative Assistant

Les Services Prime
06.2011 - 03.2018

Professional Diploma - Hairdressing

Académie Internationale De Coiffure

High School Diploma -

Ecole Secondaire Pointe-Claire

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Magi Artin