Madison Vonduering
Grass Valley
Summary
Professional accounting specialist skilled in financial analysis, ledger management, and regulatory compliance. Known for strong team collaboration and adaptability in dynamic environments. Highly dependable with focus on achieving accurate and timely results. Proficient in accounting software, problem-solving, and maintaining high standards of integrity.
Overview
11
11
years of professional experience
Work History
Senior Accounting Assistant
Nevada County Sheriff's Office
07.2024 - Current
- Assisted in the preparation of monthly financial statements, ensuring accurate reflection of company performance.
- Improved financial reporting accuracy by reviewing and reconciling general ledger entries.
- Assisted in the development of new accounting policies and procedures to improve overall financial operations within the organization.
- Mentored junior accounting staff members by sharing industry knowledge and best practices for efficient work processes.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Processes payroll for multiple SBUs within the Sheriff's Office
- Prepares cash and check transactions to be deposited at the Nevada County Treasurer's Office
Accounting Assistant I/II
Nevada County Sheriff’s Office
04.2021 - 07.2024
- Maintain, input, and reconcile the Sheriff’s Office monthly budget, expenditures and revenues
- Maintains and reconciles the monthly salary summaries for the entire Sheriff’s Office by compiling multiple financial reports and entering/maintaining our Excel Spreadsheets
- Handles daily money transactions such as collecting and depositing monies received at the Sheriff’s Office front counter and Animal Control Deposits
- Handles and audits the timecards for the Sheriff’s Office
- Maintains and records the bi-weekly payroll reports used by the Personnel Unit and other Captains for employee status and budgeting
- Monitors the status of contracts held within the Sheriff’s Office, as well as manage the contract management sheets
- Monitors and tracks employee’s time and expenses for grants held within the Sheriff’s Office
- Managed high-volume invoice processing tasks while consistently meeting tight deadlines for vendor payments.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Facilitated smoother audits by preparing necessary documentation and supporting materials.
- Prepares cash and check transactions to be deposited at the Nevada County Treasurer's Office.
Administrative Assistant
Nevada County Sheriff’s Office
01.2020 - 04.2024
- Performs all duties upon request from all upper management that includes the Sheriff, Undersheriff, etc
- Answers questions for the general public and other county offices
- Assist Training and Personnel with maintaining current employee's files such as Personnel, Training, Medical as well as former employee files
Cashier/T2
Grocery Outlet Bargain Market
11.2019 - 12.2023
- Selling everyday items and collecting payments
- Greeting customers and other employees, answering inquiries, and bagging and scanning the customer's items
- Restocking shelves as needed
- Following the managers requests
- When needed, supervise the front end of the store and employees
- Enter in manager numbers in order to override refunds and voids
- Greeted customers entering store and responded promptly to customer needs.
- Worked flexible schedule and extra shifts to meet business needs.
- Maintained a balanced cash drawer, ensuring accurate accounting at the end of each shift.
- Assisted customers with returns, refunds and resolving transaction issues.
Administration Assistant III
Nevada Department Of Transportation
03.2019 - 10.2019
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Increased customer satisfaction by providing timely and professional responses to inquiries via phone, email, or in-person visits.
- Facilitated employee onboarding experience by coordinating orientation sessions and completing necessary paperwork efficiently.
- Executed record filing system to improve document organization and management.
- Recorded expenses and maintained accounting records.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Managed travel arrangements for senior executives by securing flights and making hotel reservations.
- Maintained inventory of office supplies and placed orders.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Maintained payroll information by calculating, collecting, and entering data.
- Responded to employee inquiries to clarify payroll issues regarding wages, deductions and taxes.
Administrative Assistant II
Division Of Child And Family Services
02.2018 - 03.2019
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Assisted payroll with tracking employees time and approving time cards
- Maintained the agencies organizational charts
- Make and maintain all filing for employee, background, term, Employee Relations, Position Files and Medical Files. Act as the paperwork/file liaison to the Analyst(s) handling FMLA, Workers Comp, Catastrophic Leave, and Infant at Work programs.
- Perform clerical and supportive functions to DCFS Human Resources to include answering and directing phone calls creating and typing correspondence, documents and spreadsheets.
- Provided support in the development of department budgets, maintained an accurate accounting of departmental expenditures.
- Verified the accuracy of charges, special assignments, refunds.
- Processed/Authorized claims for payment
Clerical Trainee/Administrative Assistant I
Division Of Child And Family Services
10.2016 - 02.2018
- Increased customer satisfaction through prompt responses to inquiries via phone or email correspondence.
- Reduced document retrieval times by implementing effective categorization methods for electronic files.
- Processed incoming and outgoing mail, ensuring timely delivery and distribution to appropriate personnel.
- Completed special projects as assigned, displaying adaptability and willingness to contribute to the overall success of the team.
- Performed technical statistical record keeping and review of financial records and operations; generates warrants, vouchers, bills or other accounting documents
- Prepared periodic and special reports and correspondence for the state agencies
- Ensures accounts are maintained per appropriate laws, rules, regulations, policies and procedures
Childcare Assistant Teacher
Little Tikes Too
08.2014 - 10.2016
- Assisted in maintaining a clean and orderly classroom environment, ensuring compliance with health and safety regulations while supporting an optimal learning space for students.
- Sanitized toys and play equipment each day to maintain safety and cleanliness.
- Assisted lead teacher with snack time, arts and crafts and putting children down for naps.
- Communicated regularly with parents about daily activities and behaviors.
- Track employee's time cards and assisted the owner with bi-weekly payroll.
- Handled cash, credit, check transactions for the children's monthly tuition fees.
- Performed organizational duties for the daycare center, such as filing all important documents and monthly curriculum, organizing paperwork and other materials, etc
Teacher's Assistant
Western Nevada College
11.2013 - 08.2014
- Supported classroom maintenance and upkeep, organizing books, and materials.
- Supported classroom activities, tutoring, and reviewing work.
- Maintained safety and security by overseeing students in recess environments.
- Maintained the health and well-being of the children under my supervision, such as cleaning, preparing the children's meals and dealing with minor injuries
- Kept and maintained both medical records and attendance rosters, as well as contacting the children's parents in the event of a serious injury.
- Demonstrated and established good customer service with individuals on the phone, and with the parents, children and my fellow co-workers.
Education
Associate of Arts -
Western Nevada College
Carson City, NV07-2025
Skills
- Eager and willing to learn
- Determined
- Problem Solving
- Grant Tracking
- Bank Reconciliations
- Intermediate with Excel
- Payroll Processing
- Budgeting and Forecasting
- Journal entries
- Bank reconciliation
- Accounts receivable/payable
- Purchase order management
Timeline
Senior Accounting Assistant
Nevada County Sheriff's Office
07.2024 - Current
Accounting Assistant I/II
Nevada County Sheriff’s Office
04.2021 - 07.2024
Administrative Assistant
Nevada County Sheriff’s Office
01.2020 - 04.2024
Cashier/T2
Grocery Outlet Bargain Market
11.2019 - 12.2023
Administration Assistant III
Nevada Department Of Transportation
03.2019 - 10.2019
Administrative Assistant II
Division Of Child And Family Services
02.2018 - 03.2019
Clerical Trainee/Administrative Assistant I
Division Of Child And Family Services
10.2016 - 02.2018
Childcare Assistant Teacher
Little Tikes Too
08.2014 - 10.2016
Teacher's Assistant
Western Nevada College
11.2013 - 08.2014
Associate of Arts -
Western Nevada College
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