Lydia Ige-Olumide

• Handled scheduling for executive's calendar and prepared meeting agenda and materials.
• Answered high volume of phone calls and email inquiries.
• Promoted team productivity by keeping supplies organized and well-stocked.
• Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
• Ensured timely completion of projects by monitoring progress against deadlines, providing updates to executives as needed.

▪ Support Senior Vice Present, Operations other departmental heads to execute projects.

▪ Organization, minute taking and follow up for management meetings.

▪ Proof reading and editing correspondence, agendas and documents as required.

▪ Gather and prepare the necessary information materials and resources for meetings and events.

▪ Manage expenses and corporate credit cards and ensures approvals, processes are completed accurately and on time.

▪ Arrange complex domestic and international travel including flights, accommodations, and any other required reservations.

▪ Ensure the overall coordination, maintenance, and standards of GTA and local offices.

▪ Implement administrative policies, procedures & practices as needed.

▪ Management of Expenses for local directors and regional credit card.

▪ Organize local and national events, incentive trips, conferences, celebrations, parties, and awards.

Assisting and back up support to administrative team members with ad-hoc tasks as needed

• Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
• Scheduled appointments and handled calenders for senior leadership.
• Enhanced communication between departments through proactive coordination of meetings and events.

• Prepared high-quality presentations that effectively conveyed complex information in an easily digestible format for stakeholders.
• Collaborated with cross-functional teams to achieve project objectives within tight timelines.
• Maintained databases and contact lists to keep important contact information accurate and up to date.
• Prepared detailed documents and reports in adherence administrative processes.
• Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.
• Improved office operations by automating client correspondence, record tracking and data communications.
• Organized spaces, materials and catering support for internal and client-focused meetings.

• Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
• Developed and maintained automated alert systems for important deadlines.
• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
• Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
• Updated and maintained confidential databases and records.
• Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
• Supported business and hospitality needs of corporate partners and staff during meetings and company events.

• Wrote technical narratives to document processes and design changes.
• Kept corporate and client information confidential, adhering to data safety measures.
• Kept projects on schedule by managing deadlines and adjusting workflows.
• Maintained open communication by presenting regular updates on project status to customers.
• Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
• Responded to requests for information on materials to inquiring parties.
• Provided input and feedback on departmental initiatives, directives and strategies to contribute to project success.