Luisa Carrillo

• Administrative Support: Provided high-level assistance to senior executives, ensuring efficient operations and handling confidential communications with discretion.
• Calendar & Schedule Management: Managed complex calendars for senior leadership, scheduling and coordinating meetings, events, and travel. Proactively adjusted schedules to align with shifting priorities.
• Supplier & Purchase Order Management: Built and maintained supplier relationships, prepared purchase orders, and ensured on-time payments and order accuracy.
• Event Coordination: Organized and executed conferences, award galas, and national symposiums, invoicing, and participant registrations.
• Travel Logistics: Coordinated travel arrangements, including booking flights, hotels, and transportation, ensuring seamless schedules for attendees.
• Graphic Design: Designed marketing materials such as brochures and digital assets, improving engagement and conference visibility.
• Financial Administration: Processed invoices and reconciled financial records, ensuring precise and timely reporting using tools like ACCPAC and Office 365.
• Problem Solving & Adaptability: Handled ad-hoc tasks and urgent responsibilities during staff absences, showcasing flexibility and initiative.

Special Projects

Ontario Masonry Training Centre (OMTC) Drop-In Masonry Training Program

Project Manager & Website Administrator
September 2024 – March 2025

• Contributed to the development and management of the OMTC website, streamlining registration and enrollment for aspiring masons, registered apprentices, and journeypersons.
• Assisted in building and maintaining the website for program scheduling, attendance tracking, and student progress monitoring.
• Managed and updated enrollment processes, ensuring participants were properly registered and had access to current information.
• Coordinated with OMTC instructors to ensure scheduling and program policy compliance.
• Maintained accurate records and ensured clear communication with students and staff.

• Analyzed blueprint diagrams to understand project requirements.
  Wrote technical descriptions based on materials used in building development.
• Formatted and edited specifications in National Master Specification according to client needs.
• Converted 5-digit Master Format specifications to 6-digit format to comply with industry standards.
• Updated specifications divisions and sections to reflect current project requirements.