Summary
Overview
Work History
Education
Skills
Timeline
Generic
Lizbeth Gonzalez

Lizbeth Gonzalez

Santa Ana

Summary

Dedicated administrative support professional with experience in municipal government operations who performs a variety of specialized administrative duties. Possesses great attitude, effective problem solver, works efficiently, shows a record of success, and has a desire to continue to serve the City of Santa Ana.

Overview

3
3
years of professional experience

Work History

Executive Secretary

City of Santa Ana
01.2023 - Current
  • Provide high-level administrative support to IT Executive Director and management staff.
  • Facilitate interdepartmental communications and workflow efficiency.
  • Handle calendar scheduling for department's conference rooms for various departments around the City.
  • Facilitate smooth travel arrangements for IT Executive Director and management staff, ensuring seamless itineraries and accommodations.
  • Assist in preparation of new agreements.
  • Assist with Public Records requests.
  • Maintained strict confidentiality in all aspects of personal, financial, and City information.
  • Demonstrate flexibility adapting quickly when new tasks or responsibilities arose, maintaining a high level of performance under pressure.
  • Assist in the recruitment process by screening resumes, scheduling interviews, and providing candidate feedback to IT Executive Director.
  • Streamline office operations for optimal efficiency by implementing effective filing systems and organizational tools.
  • Collaborate on special projects to improve overall business operations within the organization efficiently.
  • Facilitate onboarding of new employees and contractors, ensuring smooth transition into company culture and workflow.
  • Facilitate training and onboarding for incoming office staff.
  • Use advanced software to prepare documents, reports, and guidelines documenting administrative duties.
  • Manage mail and both incoming and outgoing correspondence
  • Work with senior management to initiate new projects and assist in various processes.
  • Aide in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
  • Promote team productivity by keeping supplies organized and well-stocked.
  • Monitor adherence to contract terms and City council approved agreement and certificate of insurances.
  • Serve as department timekeeper, entering time in Highline payroll system, managing work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
  • Boost morale within teams by fostering a positive work environment with open lines of communication.
  • Collaborate with various departments to develop cohesive strategies for achieving organizational goals.
  • Answer high volume of phone calls and email inquiries.
  • Serve as department liaison between departments to facilitate effective communication throughout the City.
  • Budget tracking and preparation.

Sr. Office Specialist

City of Santa Ana
01.2023 - Current
  • Assisted with IT department floor remodeling project and schedule meetings with outside vendors.
  • Prepared Adobe license citywide renewal for internal staff.
  • Assisted with department 2023-24 budget and analyzed monthly department budgeting and accounting reports to maintain expenditure controls.
  • Serve as department timekeeper, entering time in the payroll system, managing work charts, wage computation, and other information to detect and reconcile payroll discrepancies.
  • Provide information to executives, supervisors, colleagues, and subordinates by telephone, in written form, e-mail, or in person.

Sr. Administrative Intern

City of Santa Ana
07.2022 - 01.2023
  • Provide administrative support to the administration team and Chief Technology Innovations Officer.
  • Prepare and process requisition purchase orders.
  • Department charge-backs and invoice processing.

Education

BA - Operations and Supply Chain Management

California State University, Fullerton
09.2025

AA - Business Administration

Santa Ana College
12.2019

Skills

  • Fluent in English and Spanish
  • Skilled in utilizing Microsoft Office applications effectively
  • Executive and Administrative Support
  • Highly responsible and reliable

Timeline

Executive Secretary

City of Santa Ana
01.2023 - Current

Sr. Office Specialist

City of Santa Ana
01.2023 - Current

Sr. Administrative Intern

City of Santa Ana
07.2022 - 01.2023

AA - Business Administration

Santa Ana College

BA - Operations and Supply Chain Management

California State University, Fullerton

Similar Profiles

CREATE PROFILE
Lizbeth Gonzalez