Liubov Haluha
Folsom
Summary
Event management professional, skilled in orchestrating memorable and seamless events. Adept at coordinating with vendors, managing logistics, and maintaining timelines. Known for exceptional team collaboration, adaptability, and achieving results. Proficient in event planning, budgeting, and client relations.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Event Coordinator
City of Rancho Cordova
03.2024 - Current
- Planned, organized, and managed bookings for City facilities, ensuring smooth setups and logistics for various events
- Coordinated closely with clients to evaluate facility capabilities and provided tailored recommendations for equipment, staffing, and services
- Prepared and administered facility contracts, determined appropriate usage fees, and managed deposits, fees, and refunds, ensuring compliance with City policies and insurance requirements
- Supported and facilitated both community-driven and City-sponsored events, establishing strong relationships with event committees and external vendors
- Created and implemented engaging marketing and outreach materials to promote City facilities and events
- Regularly attended events to manage logistics, ensure adherence to contractual terms, and act as the primary liaison between organizers and City personnel
- Supervised the delivery, setup, pickup, and maintenance of event equipment
- Coordinated contract workers and onsite vendors, providing clear direction and ensuring alignment with event objectives
- Developed, maintained, and updated essential documentation including event forms, procedural manuals, and operational materials
National Events Coordinator/ Donor Relations Manager
Ukrainian Catholic University Foundation
02.2023 - 02.2024
- Collaborated with volunteer committees to plan and execute charity events supporting university growth across multiple U.S
- States
- Developed detailed event scopes, schedules, RACI matrices, and budget baselines, carefully considering financial and time-related assumptions and constraints
- Managed and facilitated committee meetings, as well as staff stand-up and retrospective meetings
- Negotiated procurement and vendor agreements for venues and audiovisual services, ensuring resource efficiency
- Oversaw the creation of event marketing materials and post-event summaries
- Evaluated event KPIs and presented comprehensive final reports to stakeholders
- Conducted annual planning sessions informed by stakeholder feedback and event assessments to drive ongoing success
- Effectively managed charity banquets, notably: San Francisco, raising $100,000; New York, raising $450,000; Chicago, raising $330,000
Director of Event Operations and Development
Ukrainian Catholic University
03.2019 - 08.2023
- Developed and executed strategic event plans aligned with the University's goals, enhancing growth and reputation
- Managed planning and execution of major fundraising events
- Supervised comprehensive event logistics, ensuring seamless experiences in venue selection, catering, audiovisual services, and guest management
- Collaborated with marketing teams to ensure cohesive and impactful event promotion
- Designed donor engagement initiatives that significantly increased donations and strengthened relationships
- Led staff, volunteers, and committees, promoting productivity and high morale
- Facilitated effective meetings and workshops
- Cultivated and maintained strong relationships with stakeholders, donors, sponsors, and partners
- Secured major donations by aligning donor interests with university priorities
- Managed multiple high-profile projects simultaneously, ensuring timely and successful outcomes
Event Director
Ukrainian Catholic University
07.2016 - 03.2019
- Planned and executed events to meet fundraising objectives and boost donor engagement
- Managed cross-functional team, promoting clear communication and effective task delegation
- Partnered with marketing teams for cohesive event promotion
- Maintained event budgets, ensuring cost efficiency and resource optimization
- Negotiated vendor and venue contracts, achieving budget efficiencies and optimal resource utilization
- Monitored KPIs and reported outcomes to stakeholders
- Secured sponsorships and major donations
- Defined project scopes, tracked schedules, and mitigated risks to ensure timely event delivery
Project Coordinator
Ukrainian Catholic University
12.2011 - 07.2016
- Assisted in developing detailed project plans, schedules, and objectives with input from stakeholders
- Supported donor and stakeholder communication, ensuring continuous engagement and responsiveness
- Helped ensure project deliverables met deadlines, budget constraints, and defined scope requirements
- Maintained organized and detailed project documentation to support effective management and accountability
- Coordinated event logistics, including booking venues, arranging entertainment, scheduling speakers, and managing event staff
- Managed project calendars and ensured timely distribution and delivery of project materials
- Assisted in the closure of projects by generating comprehensive post-project summaries and identifying areas for improvement
Sales Manager
MMLab and Maximus
01.2010 - 09.2011
- Attended sales meetings, dental conventions, and exhibitions
- Worked directly with major dental clinics and networks
- Provided staff training to regional sales representatives, both by phone and in person
- Collaborated closely with regional sales teams to ensure customer satisfaction, addressing and resolving any concerns, priorities, or changes in preferences
Regional Sales Representative
KRISTAR
01.2008 - 12.2009
- Cultivated strong customer relationships, significantly increasing regional sales and revenue
- Generated monthly reports detailing sales activities and prospecting efforts
- Identified and actively pursued new customer opportunities, expanding market presence
- Led and supported regional sales and marketing events to drive brand awareness and customer engagement
- Maintained accurate and up-to-date customer and prospect data in CRM systems
- Consistently exceeded assigned sales targets, contributing to regional growth objectives
Education
Project Management Professional - Certified Associate in Project Management(CAPM)
Project Management Institute
B. A. - Economist, International Economic Affairs
National Aviation University
M.A. - International Business
National Aviation University
Skills
- Time management
- Adaptability
- Problem Solving
- Effective Communication
- Cost Management Skills
- Project management
- Event planning
- Schedule management
- Vendor relations
- Fundraising
- Team mentorship
Certification
- Project Management Professional (PMP) - Project Management Institute.
- Certified Associate in Project Management(CAPM)
Languages
Ukrainian
Native or Bilingual
German
Elementary
Polish
Elementary
Timeline
Event Coordinator
City of Rancho Cordova
03.2024 - Current
National Events Coordinator/ Donor Relations Manager
Ukrainian Catholic University Foundation
02.2023 - 02.2024
Director of Event Operations and Development
Ukrainian Catholic University
03.2019 - 08.2023
Event Director
Ukrainian Catholic University
07.2016 - 03.2019
Project Coordinator
Ukrainian Catholic University
12.2011 - 07.2016
Sales Manager
MMLab and Maximus
01.2010 - 09.2011
Regional Sales Representative
KRISTAR
01.2008 - 12.2009
B. A. - Economist, International Economic Affairs
National Aviation University
M.A. - International Business
National Aviation University
Project Management Professional - Certified Associate in Project Management(CAPM)
Project Management Institute
Similar Profiles
Joanna MartinezJoanna Martinez
Volunteer at Rancho Cordova ElementaryVolunteer at Rancho Cordova Elementary
Elizabeth Shamiso Musvosvi MSN FNP-BCElizabeth Shamiso Musvosvi MSN FNP-BC
Nurse Practitioner at Rancho Cordova Medical ClinicNurse Practitioner at Rancho Cordova Medical Clinic
Kristin GobleKristin Goble
Director of Sales at Residence Inn Sacramento Rancho CordovaDirector of Sales at Residence Inn Sacramento Rancho Cordova