Lisa McLean
Thornhill,BC
Summary
Dedicated Contracts professional with a history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.
Overview
12
12
years of professional experience
Work History
Subcontracts Lead
Surerus Murphy Joint Venture
10.2022 - Current
- Responsible for the subcontract formation for designated packages of materials, equipment, and subcontracts required for construction of the project
- Development and maintenance of subcontract/procurement Schedule
- Reporting requirements for formation activities
- Proponent identification
- Proponent prequalification
- Preparing final bidder's lists
- Assembling RFP packages
- Soliciting bids
- Manage bid clarifications, matrix, and issuing addenda
- Facilitating pre-bid meetings
- Conducting bid clarification and pre-award meetings
- Receiving and evaluating proposals
- Lead the commercial and technical bid evaluations, analysis, and normalizations, and provide recommendations
- Negotiations
- Obtaining subcontract award approvals
- Contract formation and issuance of executed subcontracts
- Ensure all contract deliverables are submitted (insurance, Work Safe BC certificates, health & safety, quality, and reporting requirements)
- Facilitate Kick-off meetings with subcontractors
- Issues internal requisitions for purchase orders
- Collaborate with the Prime Contracts Manager for any commercial issues related to the Prime Contract
- Ensure compliance with project quality, safety, and environmental requirements
Subcontracts Coordinator
Surerus Murphy Joint Venture
10.2021 - 10.2022
- Receiving and processing third-party field tickets as applicable for 52 different subcontractors
- Served as link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems
- Timely follow up with subcontractors and SMJV Supervisors for sign offs including approvals and field tickets
- Logging third-party tickets to excel and power apps
- Provide administrative assistance to Project Managers, Project Leads as well as team members as required
- Prepare spreadsheets and maintain databases and logs, as required by the project
- Maintain project files and internal and external reporting requirements
- Assist with reporting requirements as required
- Assist with job costing analysis, as required
- Prepared, and handled all administrative tasks including; but not limited to, filing, photocopying, faxing, preparing expense statements and archiving of files.
Project Coordinator
Progressive Ventures
01.2020 - 07.2021
- General Contracting Estimating for various disciplines
- Set up quote management spread sheet in folder, Create and send bid requests/bid package, include drawings, specification, addendums, closing date, quote submission date and track accurately
- Review drawings and identify all items that require pricing
- Complete take offs of materials and quantities
- Attend site meeting and take notes/pictures, transfer pictures to file, type up notes and put in file folder
- Populate the estimate spread sheet
- Enter estimate in Timberline
- Create Notice of project and submit it to Safety coordinator
- Create subcontracts for subcontracts and vendors
- Create PO's for all subcontracts
- Create purchasing PO's as required on the project
- Track subcontracts and record significant PO's in 'Subtrade contract + PO tracking spread sheet'
- Place orders for time sensitive items and track progress
- Create change request, change orders and commitment change orders as required, track them in change order log if required
- Create construction schedules in Microsoft project
- Compare IFT drawings to IFC drawings changes, if required create change request, when approved create change order and commitment change orders as required for subcontractor contract changes
- Track drawing revisions and distribute new drawings to field and PM
- Assist in obtaining building permits as requested
- Attend progress meetings, take notes, type, internally review, file and distribute
- Ensure inspections, reports and testing documents are completed and recorded
- Ensure that photos are regularly taken of the project, file and name them
- Prepare and track RFI's, distribute answer to appropriate personnel, track in a spread sheet if required
- Track subtrade hours and submit monthly totals to Safety coordinator
- Prepare T&M spread sheets as required, gather information from the dailies, time sheets and invoices
- Created turnover binders.
Project Coordinator
Brymark Installations Group
02.2019 - 12.2019
- Daily time entry into HH2 for direct field labor and subcontractors
- Create daily DVO's (Daily Verification Orders) for submission to client
- Create weekly Force Account Reports for sign off and submission to client
- Document Control and Turnover Maintain all project specific logs
- Create and submit RFIs, FCN, Transmittals Create and maintain all project specific QC documentation.
Project Coordinator
Mastec Canada
02.2015 - 11.2018
- Provide all project documentations such as Daily reports, weekly reports, progress meeting minutes as well as monthly reporting
- Reconcile all invoicing for the project, create and submit LEMs to the Client
- Working closely under the guidance and direction of the Project Manager to learn Company's systems and methods
- Research and recommend solutions to design document problems, including conflicts, interferences and errors/omissions
- Act as liaison with subcontractors in expediting drawings and related information
- Identify any process and procedure downfalls
- Enter all receiving into Explorer Eclipse to ensure accurate cost reporting
- Create purchase order requisitions as well as track, monitor and close out Pos when work/order was complete
- Perform all Site administrative roles (expenses, payroll, etc)
- Maintain accurate and up-to-date logs (RFI, Vendor/Subcontractor, Purchase, Owner etc.), track responses and advise the Superintendent of the status of RFIs
- Obtain quotations for Notices of Change and Change Order work
- Monitor field work, including contract work, to ensure compliance with company standards, procedures, specifications, and codes
- Understand and perform document control functions in accordance with on-site policy and procedures, including tracking and creating of RFIs, transmitting, and tracking of submittals, compose agreements, and maintain project expediting list
- Attend project coordination and owner/contractor/architect/engineer meetings as requested or required
- Provide progress measurement reports to management
- Perform additional assignments and responsibilities as assumed or requested by supervision
- Ensure all equipment is being tracked and usage logs being completed and sent to appropriate individuals
- Create and Submit change orders to the Client/Owner Attend conference calls, progress meetings as well as project execution meetings
- Review 3 week look ahead as well as schedule updates and estimated costs to complete
- Generate cost reports and monitor cost coding and project budgets
- Run subcontractor coordination meetings to ensure smooth execution of work fronts and troubleshoot any site issues
- Generate all monthly billing to the client
- Identify all scope changes for change management
- Updated and distributed weekly project schedules and milestones.
Turnover Coordinator
DCM Group
05.2016 - 11.2016
Project Coordinator
Pacer Industrial Corporation
11.2015 - 03.2016
- Project coordination on hydrotesting contract
Thermal Energy Services
09.2015 - 10.2015
- Work scope: Rework of piping on Reformer
Project Coordinator / Quality Control
Bluebird Energy Services
- Civil Activities for Sunday Creek Expansion - Phase 1 and Phase 2 Project
QA/QC Coordinator / Project Coordinator
Whaler Industrial Contracting
04.2013 - 08.2015
- Work scope: Civil activities for Sunday Creek Terminal Expansion – Phase 1 Phase 2 Project
- All work functions for the roles of Document Control, QA/QC Coordinator/Project Coordinator.
Quality Control Assistant/Document Controller
Site Energy Services
04.2012 - 04.2013
- All work tasks for QC Assistant/Document Control role
Education
Certificate - Contracts Management
Mount Royal University
Calgary, AB12.2023
Certificate - Project Management in Construction
Mount Royal University
Calgary, AB01.2021
Skills
- Team coordination
- Collaboration
- Working collaboratively
- Team building
- Time management
- Work ethic
- Leadership
- Critical thinking
- Flexible
- Change Management
- Budget coordination
- Subcontractor Oversight
- Relationship Building
- Contract Administration
- Subcontract Management
- Change order management
- Vendor Relationship Management
- Process Development
- Critical Thinking
- Remote Office Availability
- Team Management
- Organizational Skills
- Flexible and Adaptable
- Teamwork and Collaboration
References
References Available upon request
Timeline
Subcontracts Lead
Surerus Murphy Joint Venture
10.2022 - Current
Subcontracts Coordinator
Surerus Murphy Joint Venture
10.2021 - 10.2022
Project Coordinator
Progressive Ventures
01.2020 - 07.2021
Project Coordinator
Brymark Installations Group
02.2019 - 12.2019
Turnover Coordinator
DCM Group
05.2016 - 11.2016
Project Coordinator
Pacer Industrial Corporation
11.2015 - 03.2016
Thermal Energy Services
09.2015 - 10.2015
Project Coordinator
Mastec Canada
02.2015 - 11.2018
QA/QC Coordinator / Project Coordinator
Whaler Industrial Contracting
04.2013 - 08.2015
Quality Control Assistant/Document Controller
Site Energy Services
04.2012 - 04.2013
Project Coordinator / Quality Control
Bluebird Energy Services
Certificate - Contracts Management
Mount Royal University
Certificate - Project Management in Construction
Mount Royal University
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