Summary
Overview
Work History
Education
Skills
VOLUNTEER / PROJECT HIGHLIGHTS
Timeline
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LISA LUGO

LISA LUGO

Fountain Valley

Summary

Operationally vital, strategically aligned, and people-focused administrative professional with 13+ years of experience supporting university departments and nonprofit leadership. Adept at budget oversight, process optimization, and event coordination. Recognized for delivering calm, organized, and proactive support that enhances student experiences, streamlines academic workflows, and strengthens community impact. Resourceful Coordinator with background providing office management and customer and administrative support. Polished in scheduling meetings, maintaining calendars, answering phones and updating databases. Proficient in various software and report generation.

Overview

24
24
years of professional experience

Work History

Senior Administrative Coordinator & Budget Operations and Financial Data Specialist

Loyola Marymount University
Los Angeles
11.2011 - Current
  • Serve as the administrative and operational backbone for a top-ranked academic department, ensuring seamless communication, financial compliance, and academic coordination.
  • Manage and reconcile department budget; generate expense reports, prepare forecasts, and advise the Chair on fiscal decisions.
  • Coordinate all curriculum scheduling, course loads, part-time faculty contracts, and internal major/minor application cycles.
  • Organize faculty retreats, speaker events, and student showcases—managing logistics, vendors, agendas, and promotional content.
  • Supervise student assistants and social media content creators; lead training and provide day-to-day support.
  • Maintain three department websites using T4 CMS; create flyers, reports, and branded communications.
  • Liaise with cross-campus offices (Registrar, HR, ITS, Dean’s Office) to streamline complex academic and financial processes.
  • Ensure accuracy and timeliness of academic records, course offerings, and student data.
  • Key Achievements:
  • Improved budget transparency and reporting systems for a $XXXXK departmental budget.
  • Streamlined part-time faculty onboarding processes, reducing contract turnaround time by 40%.
  • Led coordination of 20+ successful department events annually with 100–300 attendees.

Executive Assistant

Daughters of Charity Ministry Services Corporation
Lynwood
10.2001 - 03.2010
  • Supported SVP, Directors, and Executive Board of a faith-based healthcare organization with full executive administration, meeting coordination, and document preparation.
  • Drafted and proofed board resolutions, legal filings, grant proposals, and internal reports.
  • Scheduled and supported board meetings across 9 subsidiaries; produced accurate, timely board materials.
  • Led community outreach efforts, from inner-city art programs to nonprofit campaigns and events.
  • Tracked and managed regulatory documentation, financial data, and budget planning records.
  • Key Achievements:
  • Coordinated executive operations across 9 nonprofit subsidiaries with zero compliance violations.
  • Designed and led art programs in underserved schools, supporting nonprofit visibility and engagement.
  • Successfully maintained confidential documentation for 8+ years in a high-trust environment.

Education

B.A. - Communication Studies

Loyola Marymount University
Los Angeles, CA
01-2027

Skills

  • Budget Management & Financial Reporting
  • Academic Operations & Course Scheduling
  • Executive & Board-Level Support
  • Website & Content Management (T4 CMS)
  • Event Planning & Vendor Coordination
  • Interdepartmental communication
  • Workday, Concur, Microsoft Office Suite
  • Strategic Planning & Problem Solving
  • Student Services & Mentorship
  • Confidentiality & Regulatory Compliance

VOLUNTEER / PROJECT HIGHLIGHTS

  • Community Art Instructor, Inner-City Schools (LA)
  • Event Lead, LMU Student Showcases and Department Retreats
  • Content Manager, LMU Public Relations and Digital Media Minors Websites

Timeline

Senior Administrative Coordinator & Budget Operations and Financial Data Specialist

Loyola Marymount University
11.2011 - Current

Executive Assistant

Daughters of Charity Ministry Services Corporation
10.2001 - 03.2010

B.A. - Communication Studies

Loyola Marymount University

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LISA LUGO