Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
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Lisa Cleary

San Mateo,

Summary

Highly accomplished Executive Assistant with over 15 years of experience in the biotech industry, supporting management at all levels, including C-suite executives and board of directors both nationally and internationally. Known for exceptional organizational skills, discretion, and the ability to excel in fast-paced environments. Proven expertise in managing confidential information with integrity, coordinating complex schedules, planning high-profile events, and fostering seamless communication across departments. A proactive, solutions-oriented professional adept at handling multiple priorities, building trust and relationships at all levels, and providing support with outstanding attention to detail. Demonstrated advanced proficiency in Microsoft Office Suite, video conferencing platforms, and expense reporting systems, paired with extensive experience engaging with senior executives and stakeholders with the highest degree of professionalism.

Overview

23
23
years of professional experience

Work History

HR Manager (People Operations Manager)

Skinny Labs, Inc. dba SPIN
San Francisco
08.2021 - 01.2024
  • Managed a team of 5 HR professionals
  • Facilitated all aspects of the employee lifecycle from employment to termination
  • Led and oversaw all internal investigations and provided counsel to management for employee terminations
  • Supported managers in developing and implementing performance improvement plans
  • Managed the company’s workers’ compensation program, leaves of absence, ADA accommodations, and background check adjudication
  • Prepared and analyzed HR/ER metrics to develop and implement HR strategies
  • Identified areas for improvement and conducted training programs to enhance employee skills, competencies, compliance, and leadership development
  • Collaborated with in-house legal counsel to align ER strategies to minimize legal risk, assisted with EEOC charges, subpoenas, search warrants, privacy projects, E-Discovery, and litigation holds

Corporate & Immigration Paralegal

Oportun, Inc
San Carlos
08.2019 - 08.2021
  • Managed all H-1B visa-related matters for the company, from overseeing the H-1B lottery process to guiding employees through the Permanent Resident application process
  • Supported corporate transactions and governance programs, including maintaining corporate minute books, drafting board and other governance-related materials, and managing entity maintenance, including formation and dissolution processes
  • Assisted in litigation and agency response filings, including responding to subpoenas and preparing position statements
  • Monitored and analyzed the company's hotline complaint system, compiled comprehensive reports on trends and issues, and presented findings and actionable insights to the CEO, contributing to strategic decision-making processes
  • Secured corporate insurance coverage for the company and its officers, ensuring compliance with regulatory requirements and mitigating potential liabilities
  • Collaborated with cross-functional teams to develop and support business and policy initiatives, facilitating their implementation

Paralegal, Corporate Legal & Access Operations and Emerging Markets (AOEM)

Gilead Sciences, Inc
Foster City
05.2015 - 08.2019
  • Managed the Board of Directors for Access Operations and Emerging Markets (AOEM) across Africa, APAC, and LATAM
  • Coordinated corporate governance functions, including setting up, maintaining, and dissolving entities, organizing board and shareholder meetings, and updating and retaining corporate officer information
  • Maintained all corporate board-related documentation, handled annual filings, managed internal and external audits, and ensured compliance with board-approved signatories
  • Managed, reviewed, finalized, distributed, and tracked amendments for distribution, services, and confidentiality agreements, including work orders and change orders across 138 countries
  • Drafted, finalized, notarized, and apostilled authorization letters and powers of attorney
  • Liaised with international and domestic partners including tax, finance, regulatory, quality and pharmacovigilance
  • Created, managed, maintained, and distributed an AOEM metrics spreadsheet, encompassing all agreements, distributors, and licensees
  • Created an AOEM handbook and designed the internal corporate legal website

Legal Coordinator, Litigation & Investigations

Gilead Sciences, Inc
Foster City
06.2010 - 05.2015
  • Assisted attorneys in managing internal investigations, litigations, third party requests, and subpoenas, including document production, evidence gathering, and maintaining case files
  • Coordinated with E-Discovery to implement standard litigation hold processes, custodian off-boarding, and document retention policies; trained custodians and revised SOPs
  • Presented data analysis on outside counsel and vendor spend, conducted E-Discovery budget analysis, and provided forecasting for the Legal Leadership Team
  • Implemented and administered legal systems, including ProLaw for case management and CounselLink for e-billing, while revising billing guidelines
  • Prepared presentations and reports for the Board of Directors and Senior Executive Leadership

Sr. Administrative Assistant, Commercial Legal

Genentech, Inc
South San Francisco
05.2005 - 06.2010
  • Supervised 5 contractors, coordinated assignment changes, and managed the hiring of new staff
  • Provided administrative support for 4 Commercial legal attorneys
  • Planned all team offsite events
  • Successfully managed and executed financial planning procedures, including accruals, forecasting, expense reporting, purchase orders, and month-end reconciliation
  • Designed templates to maintain budget reports, led billing initiatives, and prepared monthly Financial Responsibility Reports

Executive Assistant

Winthrop Insurance Plans
Burlingame
08.2000 - 05.2005
  • Provided high-level administrative support to the CEO, President, and Vice President, ensuring seamless daily operations
  • Managed complex calendars, including scheduling meetings and coordinating travel arrangements
  • Liaison between executives, clients, and internal stakeholders
  • Assisted with insurance inquiries, document preparation, renewals, and ACORD insurance certificate issuance
  • Maintained confidentiality, ensured accurate, timely processing of all requests and records
  • Coordinated office management tasks, including ordering supplies and overseeing facility needs

Education

Bachelor of Arts - Psychology (Concentration in Industrial Organizational Psychology)

San Francisco State University
San Francisco

Skills

  • Attention to Detail
  • Analytical and Critical Thinking
  • Communication Skills
  • Problem-Solving
  • Cross-Team Collaboration
  • Task Management and Organization
  • Legal and Regulatory Compliance
  • Policy and Procedure Development
  • Executive and Board Presentations
  • Budgeting and Financial Management
  • Vendor and Client Relationship Management
  • IT Systems and Software Proficiency
  • Executive Support
  • Office Administration
  • Project Management and Scheduling
  • Travel and Event Coordination
  • Data Management and Reporting
  • Document and Records Management

Accomplishments

  • Successfully organized and managed corporate offsite events, including all logistics, and vendor coordination, ensuring smooth execution and positive feedback from leadership.
  • Played a key role in organizing and facilitating international board of director meetings, overseeing all travel arrangements and ensuring the timely preparation of materials.
  • Managed the department budget, trained and mentored staff while fostering a collaborative environment and ensuring alignment with company goals.
  • Created and standardized processes and procedures that improved efficiency and consistency across various departments.

Timeline

HR Manager (People Operations Manager)

Skinny Labs, Inc. dba SPIN
08.2021 - 01.2024

Corporate & Immigration Paralegal

Oportun, Inc
08.2019 - 08.2021

Paralegal, Corporate Legal & Access Operations and Emerging Markets (AOEM)

Gilead Sciences, Inc
05.2015 - 08.2019

Legal Coordinator, Litigation & Investigations

Gilead Sciences, Inc
06.2010 - 05.2015

Sr. Administrative Assistant, Commercial Legal

Genentech, Inc
05.2005 - 06.2010

Executive Assistant

Winthrop Insurance Plans
08.2000 - 05.2005

Bachelor of Arts - Psychology (Concentration in Industrial Organizational Psychology)

San Francisco State University
Lisa Cleary