Summary

Overview

Work History

Education

Skills

Languages

Timeline

Lisa Armstrong

Whitehorse, Yukon,YT

Summary

Understanding Senior Accounting Clerk competent in cashbook management, accounts auditing and revenue reporting. Well-versed in accounting principles and recordkeeping protocols. A 25-year background in financial management. Organized Senior Accounting Clerk with 25 years of experience. Accurately processes accounts payable and receivable and maintains secure accounting documents and records. Bright and sharp with proven history of hard work.

Overview

years of professional experience

Work History

Senior Accounting Clerk

11.2009 - 03.2016

Auditing the processing of visa purchases and accounts payable entries by reviewing prepared accounts payable documentation (i.e
Invoices, cheque requisitions, travel claims, purchase orders, contracts, and contribution and interchange agreements) for accuracy, authority and coding
Researching discrepancies using Quest or FIRM
Exercising full signing authority under section 30 of the Financial Administration Act by verifying payment for eligibility, according to the Votes and Directives ensuring availability of funds using Quest, approving Cheque requisitions, travel claims and journal vouchers
Maintaining and processing commitments by reviewing source documents such as purchase orders, service contracts, and contribution agreements for completeness, authority and compliance with relevant regulations, entering commitments daily in the Front End system
Providing managers with information on expired contracts and various agreements
Reconciling and adjusting commitment balances
Process travel claims and initiates travel advances, checking for proper authorization, and coding, ensuring compliance with the travel directive and departmental policies, verifying accuracy and researching discrepancies
Researching and compiling special reports such as annual Out of Territory travel
Reviewing and auditing petty cash, standing advances and cash float accounts
Monitoring access to Front End contract and purchasing system by Departmental staff
Process and review all Signature Cards and Acting Memo’s and maintain the R drive Signature Card file
Monthly Diners club journal
Initiate and responding to journal vouchers dealing with internal corrections, charges to and from other departments
Able to work in a cross-cultural environment.

Financial and Administrative Services Assistant

Protective Services

01.2009 - 12.2009

Generates a variety of routine and ad hoc financial information reports to supply required data to members of the branch management team
Assist in the year-end calculation of correct year-end accruals to ensure invoices are charged to the correct fiscal year
Prepare journal entries, cash blotters and other financial documentation
Administers and maintains the integrated Fire Management System (iFMS) on a daily basis by trouble shooting iFMS errors, updating vendor and personnel information and assisting with daily inputting
Receives audits and verifies daily personnel timesheets with iFMS reports, which involves reconciling time records to iFMS reports to ensure that all hours recorded, are reflected on the time record and vice- versa
Compares iFMS entries to daily time sheets to verify for accuracy and completeness, corrects iFMS entries as required
Processes travel advances, and audits and batches employee travel claims to ensure compliance with travel directives/policy and accuracy of data (audit travel claims to ensure accuracy of information
Verifying per diem rates for meals and accommodations according to the Travel Directive, calculating and balancing dollar amounts
Processing all contracts and purchase orders through the Front End system, ensuring they are in compliance with Yukon Workers Comp and are a registered company within the Yukon Territory
Ensure that all contracts are in compliance with Contract Regulations and Contract Directive
Making sure all signatures are in accordance with the signing authority’s directive
Accounts payable functions for the branch ensuring transactions are correctly processed in an efficient and timely manner, and in accordance with the Financial Administration Act, Signing Authority Directives, and established Departmental procedures by preparing/verifying cheque requisitions, batches, auditing and authorization
Reconciling branch ledger reports to the General Ledger, reconciling branch records with Department of Finance reports (e.g
Accounts payable batch edits, etc) resolving errors in accordance with established procedures, and supplying financial information in response to branch management and staff requests as required

Accounting Clerk

Highways and Public Works W, Community Services

12.2006 - 12.2009

Balancing Bi-weeklies with timesheets, ensuring the accuracy of hours, overtime, comp time, and leave
Preparing recoveries for labor and equipment
Travel Claims, audit proper authority in Section 24 and 29 make sure it is in accordance with the travel policy
Batch entries and prepare for data entry
Reconcile/Audit sub ledger with the ledger monthly
Do journal entries as needed
Accounts Payable functions ensuring the accurate, efficient, and timely processing of transactions, in accordance with the Financial Administration Act, Signing Authorities Directives, Travel directives and established Branch procedures
Reviews and process Request for Purchase, Purchase Contracts, Government Contracts for commitment purposes, verifying appropriate coding, confirming accuracy of calculations, and confirming appropriate authorization and sufficiency of funding and committing funds
Filing of Accounts Payable
Prepare year end accruals in payables and receivables
Keeping track of what is still outstanding
Input data into Access databases regularly
Processing payments of Government Services Contracts
Verifying account coding in the GL
Verifying correct vendor names and addresses in MPNet
Auditing daily edit reports
Handling cash transaction from the public
Dealing with the general public in many circumstances
Preparing Government Contracts on the computer
Preparing Request for Purchases forms on a computer
Inputting data and information in Excel and Word on a daily basis
Create Excel spreadsheets on a regular basis
Sorting mail on a daily basis
Organizing and prioritizing daily and time sensitive tasks
General clerical and secretarial duties daily.

Administrative Assistant

Highways and Public Works W

11.2007 - 06.2008

Preparing Access, Right of Way Permits, making sure it is in accordance with Policy and Procedures in place, these are very time sensitive they need to be done within time allotted
Entering, tracking all permits in an Access Data base
Entering, tracking projects in an Access Data base, making sure they are staying within budget
Filing all Arcs and Orcs documents
Preparing letters and correspondence using Microsoft Word
Minute taking using Microsoft Word
Receiving payments, preparing cash blotters
Answering all incoming phones, answering all inquiries and providing information to the public
Researching, balancing, reconciling, and journaling projects done by TMB for other departments
Example (MarshLakeFlood & Wye Lake Flood)

Office Supply Centre Ltd

09.2001 - 11.2006

Generates Financial Reports, analyze data and prepare drafts for the Owner to review
Research and do adjustments as needed, prepare final Financial Reports
Accounts Payable, receiving inventory into system, making sure the price is right, completing, entering in for payment and processing payments
Reconcile with General Ledger Accounts
Accounts Receivable, cash deposits daily, collections, invoicing customers
Reconcile with General Ledger Accounts
Setting up new Software for Service contracts and keeping record of all service and invoicing
Opening and distributing mail, switch board
Reconcile visa accounts
Cashbook, daily balancing to bank statement
Balancing Accounts Receivable, Accounts Payable, Cashbook to the General Ledger
General Ledger, retrieving, posting from sub ledger accounts, making journal entries
Working with customers in collections and in the store selling and handling of cash.

Dana Naye Ventures

08.2000 - 08.2001

Accounts Payable, purchase orders, paying approved invoices, cheque disbursement
Paying out Loans, making sure all information was attached, disbursing cheques
Payroll with Easy Pay Software system
Keeping track of T.I.L., vacation, sick time
Verify travel claims and issue checks within policy period
Reconcile visa accounts
Reconcile petty cash.

Payroll

Yukon Inn

01.2000 - 07.2000

With Easy Pay ROE’s, T.I.L, vacation, and sick time
Accounts Receivable and collection
Balancing cash deposits from Front Desk, Restaurant and Bar.

First Nation of Na-Cho Nyak Dun

06.1995 - 08.1999

Accounts Payables-complete payable cheque disbursement, elder’s pension, travel cheques, purchase orders, reconcile with general ledger accounts
Accounts Receivables, invoicing clients, reconcile with general ledger accounts
Some General Ledger and audit preparation
Reconcile petty cash
Office supplies and inventory.