Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Lindsay Milnes

Toronto,ON

Summary

Highly energetic, media support professional is in search of challenging environment to highlight my valuable skill set. CORE STRENGTHS Superior oral and written communications skills (excellent spelling & grammar) Effective interpersonal competence, together with a co-operative, mature, and positive outlook Highly organized and efficient with demonstrated skills in creativity, flexibility, and time management .Team player with proven ability to use motivation, negotiation, and supervision skills to achieve results .Detail-oriented multi-tasker while able to work independently in a dynamic, demanding and confidential environment. Resourceful and eager to learn .Responsible, dependable, loyal and honest. Accustomed to fast-paced, high-pressure positions, highly organized with demonstrated ability to prioritize, multi task and meet deadlines. Excellent telephone manner and experience in providing quality customer service. Professional work ethic, diplomatic, experienced in dealing with confidential matters. Expert communication skills - written, oral and listening. Numerous transferable skills and the ability to learn new responsibilities with ease.

Overview

23
23
years of professional experience

Work History

Executive Assistant/Office Manager

Rain43
11.2009 - Current
  • Support 3 Partners
  • Manage all calendars & Expenses
  • Manage all Travel Arrangements
  • Manage all things office related
  • Set up new hires
  • Ensure consistent service regardless of location
  • Event execution & Set up
  • Manage office Coordinator ( make sure duties are being completed), Completed a broad variety of administrative tasks for the Global Head including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
  • Hands on experience in managing several tasks at the same time
  • Functional knowledge of managing research for specific projects or on requests
  • Demonstrated analytical and critical thinking skills
  • Able to take initiative and execute administrative duties in a flawless manner
  • Strong teamwork skills with a profound ability to work under stress
  • Proficient in operating office equipment such as fax machines and photocopiers Passion for working in a fast paced and result oriented environment
  • Maintained computer and physical filing systems.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Managed office operations while scheduling appointments for department managers.

Executive Assistant

Facebook Inc
07.2009 - 09.2014
  • Executive Assistant to Global Head of Vertical Strategy and Managing Director of Canada
  • Completed broad variety of administrative tasks for the Global Head including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Plans, coordinates and ensures the Global Head schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Global Head's time and office
  • Hands on experience in managing several tasks at the same time
  • Functional knowledge of managing research for specific projects or on requests
  • Demonstrated analytical and critical thinking skills
  • Able to take initiative and execute administrative duties in a flawless manner
  • Strong teamwork skills with a profound ability to work under stress
  • Handled confidential and sensitive information with discretion and tact.

Executive Assistant to CEO

Asian Coast Development
02.2009 - 06.2009
    • Manage project plans with regard to communications, performance measurement, reporting, schedules and budgets
    • Managed complex calendar scheduling with focus on proper allocation of executive availability.
    • Responded to emails and other correspondence to facilitate communication and enhance business processes.
    • Organized and coordinated conferences and monthly meetings.
    • Supervised a small team of individuals working in various capacities
    • Identify areas for improved efficiency within administrative and facilities functions
    • Ensure consistent service regardless of location
    • Working with customers to ensure that service expectations are met
    • Processed travel expenses and reimbursements for executive team and senior management group.
    • Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
    • Handled confidential and sensitive information with discretion and tact.

Executive Assistant

Rogers Media
02.2005 - 12.2008
  • Assisted the Vice President of Digital Properties
  • Attend manager's meetings, recorded, transcribed and distributed minutes
  • Created monthly expense reports for VP and Directors
  • Schedule internal and external meetings, providing proactive calendar management
  • Screen requests for executive time to determine priority level, including visitors, phone calls
  • Assisted Sales team when needed
  • Coordinate extensive complex travel arrangements
  • Coordinate the preparation and distribution of supporting information in advance of upcoming meetings
  • Arranged and coordinated special events
  • Handled highly sensitive and confidential matters
  • Processed Purchase Orders for the department
  • Created monthly attendance and vacation reports
  • Managed and coordinated logistic requirements for new hires (requests for desks, phones, email account, equipment, etc)
  • Assisted in special projects as required

Client Service Manager

Heavy.com
02.2007 - 07.2007
  • Provided administrative support to sales team and assisted group of four designated sales representatives in their daily work flow
  • Obtained and summarized relevant market intelligence related to clients, prospects and key relationships
  • Handled Inventory availability
  • Contract creation
  • Gathered ad creative
  • Monitored ongoing campaigns
  • Insertion Order Entry
  • Weekly Sales Rep reports
  • Weekly Site Revenue reports
  • Month-end Reporting - Excel report aggregating of revenue from all sales reps.

Executive Assistant/Sales Coordinator

Affinity Place
08.2000 - 11.2004
  • Assisting the President of sales, CEO and CFO
  • Preparing financial reports and other documents
  • Responsible for balancing budgets, sales reports, inventory costs
  • Co-ordinate with vendors on daily basis
  • Schedule work schedule, booking travel, arranging meetings
  • Preparing spreadsheets on Excel
  • Payroll

Education

Centennial College
2000

General Arts

Trent University
1998

O.S.S.D - undefined

School Of Liberal Arts
1997

Skills

    Skills:

  • Microsoft Office
  • Calendar Management
  • Google Meet
  • Office Supplies and Inventory
  • Customer Relations
  • Scheduling
  • Executive Travel
  • Event Coordination

Languages

English

Timeline

Executive Assistant/Office Manager

Rain43
11.2009 - Current

Executive Assistant

Facebook Inc
07.2009 - 09.2014

Executive Assistant to CEO

Asian Coast Development
02.2009 - 06.2009

Client Service Manager

Heavy.com
02.2007 - 07.2007

Executive Assistant

Rogers Media
02.2005 - 12.2008

Executive Assistant/Sales Coordinator

Affinity Place
08.2000 - 11.2004

Centennial College

General Arts

Trent University

O.S.S.D - undefined

School Of Liberal Arts
Lindsay Milnes