LINDSAY DAVIES
Edmonton,AB
Summary
Experienced Administrative Professional, with a track record of providing high-quality administrative support to various departments. Highly organized and detail-oriented with great multitasking and task prioritization skills.
Organized and dependable, successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team objectives.
Overview
13
13
years of professional experience
Work History
Administrative Support V
Alberta Health Services
09.2017 - Current
- Provided confidential secretarial and clerical support to the Data Collection Manager and Supervisors.
- Provided secretarial and clerical support to the RSPI & HIRM Managers, and the HIM Director, as required.
- Responsible for the creation and
transcription of administrative correspondence and reports. - Calendar management for Data Collection Manager.
- Provided project support, both within the Edmonton Zone and provincially, as required.
- Scheduled and organized meetings, including related correspondence and room bookings.
- Administered candidate pre-employment testing.
- Established a strong rapport with colleagues, fostering an open and supportive atmosphere conducive to teamwork and collaboration.
- Delivered prompt assistance to colleagues in need of administrative guidance or problem-solving expertise.
- Improved document accuracy with diligent proofreading and editing of written materials before distribution.
- Demonstrated flexibility in adapting to shifting priorities and responsibilities by balancing multiple projects with tight deadlines.
- Drove successful execution of assigned tasks without requiring direct supervision, demonstrating self-motivation and strong time management skills.
- Enhanced team productivity by providing administrative support to staff members, including scheduling meetings and coordinating events.
- Collaborated effectively with cross-functional teams to achieve shared goals while prioritizing individual responsibilities within the larger scope of work.
- Greeted incoming visitors and candidates professionally and provided friendly, knowledgeable assistance.
- Prepared mail and packages for shipment, pickup, and courier services to expedite delivery, including confidential HR correspondence.
- Responsible for arranging patient chart moves between sites.
- Orders supplies for all areas of the department ensuring that all areas are
appropriately stocked. Ensures that supplies ordered do not exceed
budgeted amounts - Facilitated smooth operations during events by taking charge of logistical arrangements such as catering, venue setup, and attendee registration.
- Maintained inventory levels of office supplies, placing orders as needed, to prevent disruptions in workflow and ensure budgeted amounts were not exceeded.
- Maintained departmental filing systems, both paper and electronic.
Administrative Assistant / Payroll Clerk
SGS Canada
04.2016 - 09.2017
- Responsible for weekly hourly and salary payroll (60+ individuals)
- Plan and coordinate department events (catering, booking venues etc.), including budgeting & reporting on event spending
- Complete corporate credit card reconciliations and expense reports.
Administrative Assistant MWD Billing / HR Development
Halliburton
11.2011 - 06.2016
- Responsible for monthly employee & contractor bonus processing for MWD Department (80 + individuals)
- Create Purchase Requisitions in SAP
- Train employees on billing procedures
- Daily scheduling/entry of personnel and equipment into SAP Sales Orders
- Maintain accuracy of scheduling board
- Enroll students, prepare class rosters, and gather necessary HR documentation
- Prepare classrooms and distribute training materials, handouts, evaluation forms, and certificates
- Maintain training calendar to ensure successful delivery of curriculum
- Maintaining training database.
Administrative Assistant / Payroll Clerk
Clean Harbors
- 01.2016
- Responsible for hourly and salary payroll (40+ individuals)
- Enter Service Reports (Labour, Equipment & Materials) into company database
- Verify Central Data entries against field LEMs.
Education
Office Administration
Academy of Learning
Red Deer, AB08.2005
Skills
- Microsoft Office
- Calendar Management
- Meeting Planning
- Document Preparation
- Spreadsheet Creation
- Expense Reporting
- Travel Arrangements
- Problem-Solving
- Adaptability and Flexibility
- Time Management
- Multitasking
- Attention to Detail
References
Available upon request.
Languages
English
Native or Bilingual
Timeline
Administrative Support V
Alberta Health Services
09.2017 - Current
Administrative Assistant / Payroll Clerk
SGS Canada
04.2016 - 09.2017
Administrative Assistant MWD Billing / HR Development
Halliburton
11.2011 - 06.2016
Administrative Assistant / Payroll Clerk
Clean Harbors
- 01.2016
Office Administration
Academy of Learning
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