Linda Vallotton
Calgary
Summary
Experienced professional skilled in coordinating complex tasks and ensuring seamless operations. Proficient in managing schedules, resources, and stakeholders to achieve project goals effectively. Known for fostering teamwork and adapting to dynamic environments, contributing significantly to organizational success.
Overview
24
24
years of professional experience
Work History
Purchase Requisition Coordinator
Softchoice
01.2023 - Current
- Helping develop new online form for PR entries
- Working with users to determine required fields
- Gathering feedback from users
- Handling lifecycle of PR to PO to AP payment
- Creating PRs for users by Invoice or by form
- Maintained 85% or higher accuracy rate with PR entries
- Completed well over 100 PRs per month since January successfully
- Following up for missing information
- Liaising with other departments (Finance) for information
- Working with managers in regards to questions about PRs
- Creating POs from PRs to send to AP for payment
- Using newly created form, email, SAP, case tracker
- Once PO created, post PO for payment and follow up with both AP and requester if needed
- Follow up with customer if required
Customer Operations Associate
Softchoice
10.2021 - 01.2023
- Working day to day with Customer Orders
- Working with other groups to get Customer Orders processed
- Delegating main inbox
- Handling Cases
- Creating POs from PRs as required
- Running ME5A report as required
Project Support for Major Oil and Gas Company
S.I. Systems
05.2017 - Current
- Company Overview: Contractor - Calgary, AB
- Use of SAP to process timesheets and invoices for vendors
- Processing timesheets and invoices through in house systems
- Using excel to record and update information on a daily basis
- Go between for AP department and Vendor to resolve outstanding invoices
- Help to maintain database for up to date records
- Manage invoice Inbox
- Use of Vendor Cost Tracking system to enter and maintain timesheets during life of document from initial entry through to invoice stage
Project Administrator/Program Administrator
CH2M Hill
11.2012 - 05.2016
- Company Overview: Calgary, Alberta
- Daily, Weekly and Monthly reporting of financial information and task updates to client
- Database Administrator, in house system and SharePoint
- Training Project Managers and Planners alike to use the SharePoint System with thoughtful consideration to level of knowledge
Land Development Technician/Administrative Assistant
Global Raymac Surveys Inc.
05.2012 - 08.2012
- Company Overview: Calgary, Alberta
- Preparation of legal documents for subdivisions and submission to municipalities for approval
- Assistant to the Accounting Department with invoice set up in multiple systems, preparing monthly statements and assist in keeping track of information regarding Calgary accounts using both in-house programs and Excel spreadsheets
Project Manager Assistant/Administrative Assistant
Precision Geomatics Inc.
08.2010 - 05.2012
- Company Overview: Calgary, Alberta
- Assembly of digital search field packages for Field Crew
- Assistant to the Accounting Department with invoice set up in both digital and physical set up, preparing monthly statements and assist in keeping track of information regarding Calgary accounts
Project Manager Assistant/Administrative Assistant
Midwest Surveys Inc.
08.2008 - 08.2010
- Company Overview: Calgary, Alberta
- Assembly of digital field packages for Field Crews
- Assistant to Reproduction department as cover off during absences
Administrative Assistant – Info Centre Rep./Mailroom/Training Coordinator Assistant
Alberta Department of Energy
07.2001 - 08.2008
- Company Overview: Calgary, Alberta
- Maintained client database of clients for Training Administrator
- Provided help with Land Sales
- Provided customer service at Information Centre desk to clients via phone, email, fax and walk-in
Education
Certificate Program - Legal Secretary
Toronto School of Business
11.1992
Diploma Program - General Arts and Science
Sheridan College of Applied Arts and Sciences
05.1992
Skills
- Advanced Microsoft Office skills including Excel, Word and PowerPoint
- Working daily use of SAP
- Working daily use of Salesforce for Cases
- Advanced data entry and reporting skills
- Trained on StakeTracker
- Database pro who loves to train others as use the software itself
- Customer service pro with a deep understanding of customer satisfaction utilizing a well-crafted balance of wit and empathy
- Ability to thrive through the mundane and persevere with a smile in stressful times
Timeline
Purchase Requisition Coordinator
Softchoice
01.2023 - Current
Customer Operations Associate
Softchoice
10.2021 - 01.2023
Project Support for Major Oil and Gas Company
S.I. Systems
05.2017 - Current
Project Administrator/Program Administrator
CH2M Hill
11.2012 - 05.2016
Land Development Technician/Administrative Assistant
Global Raymac Surveys Inc.
05.2012 - 08.2012
Project Manager Assistant/Administrative Assistant
Precision Geomatics Inc.
08.2010 - 05.2012
Project Manager Assistant/Administrative Assistant
Midwest Surveys Inc.
08.2008 - 08.2010
Administrative Assistant – Info Centre Rep./Mailroom/Training Coordinator Assistant
Alberta Department of Energy
07.2001 - 08.2008
Diploma Program - General Arts and Science
Sheridan College of Applied Arts and Sciences
Certificate Program - Legal Secretary
Toronto School of Business
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