Linda Sears
Livermore
Summary
Accomplished professional with strong understanding of payroll procedures, tax regulations and benefits administration. Proficient in using multiple payroll software programs with knack for quickly learning new systems. Highly organized, detail-oriented, and efficient at work.
Overview
20
20
years of professional experience
1
1
Certificate
Work History
Payroll Administrator
Legacy Mechanical & Energy Services
03.2023 - Current
- Handled complex payroll situations such as retro calculations, garnishments, and overtime payments with accuracy and professionalism.
- Reduced errors in payroll calculations with meticulous attention to detail and thorough data verification.
- Facilitated year-end reporting by preparing accurate W-2 forms for all employees within required deadlines.
- Maintained up-to-date knowledge of changes in labor laws affecting payroll administration to ensure ongoing compliance.
- Assisted in the successful migration of payroll systems during a company-wide software upgrade without disruption to operations.
- Managed accurate records of employee time off, leave balances, and attendance for precise pay calculation.
Payroll and AP
Mar Con Builders
06.2022 - 01.2023
- Processed full cycle union construction and office weekly payroll processing using Foundation software and mobile field log
- Weekly payroll taxes, 401k, wage garnishments, health and onboarding
- Processed and distributed certified payroll- manual and upload DIR, Elation, LCP Tracker
- Completed and submitted DAS reports for public works projects, monthly labor compliance for cities and insurance reporting
- Processed full cycle AP for general contractor using PO and subcontracts
- Cultivated interpersonal skills by building positive relationships with others
Payroll Administrator
Contract Positions
07.2021 - 02.2022
- Calculated payroll deductions by accurately using Criterion, Sage and Vista and processed payroll to meet preset requirements
- Investigated payroll variances and employee claims to resolve discrepancies and balance financial records
- Documented and processed all garnishments for bankruptcies, student loans and child support orders
- Led payroll production for multistate organization of 130 employees
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions for over 300 employees
- Managed time entry batch for system-wide leave entered and changes, imported data for correct salary rate and monthly leave without pay
- Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies
- Applied knowledge of regulations, employment law and tax code to keep operations in compliance with applicable standards.
- Assisted accountant with both internal and external audits relating to processing of payroll
- Maintained confidentiality of employee records and payroll information
Payroll and Accounting Specialist
De Anza Tile Co., Inc.
11.2015 - 04.2020
- Executed payments to vendor accounts and completed payroll processing
- Entered financial data into company accounting database for verification and reconciliation, maintaining accurate and current accounts at all times
- Processed payroll for 130 employees each week, including commissions, taxes, time off and healthcare benefits
- Verified and submitted timekeeping information for accurate and efficient payroll processing
- Investigated daily variances uncovered with Exaktime labor reports and corrected errors to resolve discrepancies
- Reconciled company bank, credit card and line of credit accounts every month, investigating and resolving discrepancies to keep accounts audit-ready
- Input financial data and produced reports using ProContractor
Payroll Coordinator
Akima Construction Services / LLNL
01.2015 - 10.2015
- Oversaw day-to-day processing of payroll for 9 union trades, including review of timesheets and computing pay in accordance with FLSA
- Review and reported subcontractor hours by project and certified payroll wage rate compliance
- Maintained accurate time and expense reports
- Documented procedures, identified areas to improve internal controls and gain additional efficiencies and implemented policy changes
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database
- Created and updated physical records and digital files to maintain current, accurate, and compliant documentation
- Delivered top-notch administrative support to office staff, promoting excellence in office operations
Education
Associate of Science - Accounting
Las Positas College
Livermore, CA2010
Skills
- Public Works & Federal Compliance
- Employee Benefits
- Accounts Payable/Receivable
- Financial Reports and Analysts
- GL Account Reconciliation
Certification
- CNP - Certified Notary Public
Timeline
Payroll Administrator
Legacy Mechanical & Energy Services
03.2023 - Current
Payroll and AP
Mar Con Builders
06.2022 - 01.2023
Payroll Administrator
Contract Positions
07.2021 - 02.2022
Payroll and Accounting Specialist
De Anza Tile Co., Inc.
11.2015 - 04.2020
Payroll Coordinator
Akima Construction Services / LLNL
01.2015 - 10.2015
Associate of Science - Accounting
Las Positas College
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