Summary
Overview
Work History
Education
Skills
Accomplishments
Languages
Timeline
Generic
LINA GOMEZ

LINA GOMEZ

Toronto,Canada

Summary

Motivated Event Manager bringing over 15 years of experience delivering small to large-scale events on-time and within stringent budgets. Talented at identifying potential problems, promptly mitigating risks and actively resolving conflicts to ensure member satisfaction and positive participant experience.

Overview

16
16
years of professional experience

Work History

Project Manager and Event Producer

Neolé
02.2020 - Current
  • Oversees logistical planning and implementation of Neolé’s clients’ virtual, in-person and hybrid events
  • Builds and maintains close working relationships with Neolé’s clients, team members and consultants to facilitate smooth coordination and planning processes
  • Oversees work planning to ensure effective fulfillment of established objectives
  • In collaboration with the CEO and other team members, manages each event budget and other resources, ensuring adherence to financial controls as well as organizational policies and procedures
  • Collaboratively defines deadlines with clients responsible for the meeting program and agenda and ensures they are clearly communicated and monitored with all team members, consultants and the client team working on the event
  • Organizes planning meetings, run-throughs, and rehearsals with clients responsible for the meeting program and agenda, to facilitate smooth communication and coordination
  • Oversees the negotiation of simultaneous interpretation, closed captioning and other relevant conference service and equipment/software contracts
  • Prepares and customizes event and software instruction sheets and slides to be shared with event participants
  • Manages breakout rooms and provides advice on how to moderate breakouts based on client’s needs
  • Prepares post-event reports, recording and collects meeting materials like slides, videos, transcripts, chat conversations, etc
  • According to client needs
  • Liaises with other team members when recordings require editing
  • Coordinates live performances both virtually and in hybrid events
  • Coordinates live streaming with the client’s guidance
  • Develops, customizes and manages participant registration systems
  • Oversees the coordination of simultaneous interpretation services (resolving technical issues, conducting quality control spot-checks)
  • Helps resolve last-minute presenter or participant changes or emergencies
  • Programs and customizes software for team collaboration or socializing (i.e., gather.town, HowSpace, Stormz)
  • Organizes icebreakers, warm up exercises, cultural or artistic activities for some events based on client’s requirements
  • Writes and edits reports and case studies.
  • Acts as a team leader in group projects, delegating tasks and providing feedback.

Events Manager

Independent Consultant
05.2015 - 11.2019
  • Planned and managed the logistics of local, regional and international events for various organizations in Canada, Mexico, Kenya, the Philippines, Brazil, Indonesia, Sri Lanka, Malaysia, Thailand, Nepal and others of up to 500 participants
  • Developed and monitored all logistical aspects of event budgets up to USD 1,000,000
  • Including negotiation of local DMCs, hotels, transportation, catering, simultaneous interpretation and other relevant conference service and AV equipment contracts
  • Collaborated with various committees regularly on program development, content, agendas as well as resource development and session planning objectives
  • Developed and managed event workplans and operating schedules and ensured contractors’ adherence
  • Collaborated with IT and Communication teams to develop, customize and manage online and onsite registration, as well as ongoing website updates related to each event
  • Oversaw and directed communications (in English, French, Spanish and/or other languages as needed) with sponsored participants to facilitate visa applications, registrations, and book airfare, confirm hotel reservations, coordinate airport-hotel transportation, respond to special needs, and share important logistical information
  • Conducted risk assessments and developed mitigation strategies to ensure the highest level of safety, security, medical access and emergency contingency plans
  • Coordinated with relevant hotel and venue representatives, developing and managing rooming lists, considering participants wellbeing, accessibility, and safety
  • Coordinated on-site logistics of each event with very positive feedback as reported in meeting evaluations
  • Oversaw the coordination of AV equipment, technicians and simultaneous interpretation services (testing, selection, contracting, resolving technical issues, conducting quality control spot-checks)
  • Supervised design and production of meeting banners and other promotional materials (conference bags, etc.), in coordination and communication with relevant program staff
  • Provided training, guidance and leadership to junior employees and onsite staff
  • Managed post event closeout of financials within the defined timelines and provided materials and necessary information for archiving.
  • Solicited feedback from clients to assess event success and uncover opportunities for improvement.
  • Interviewed clients to understand event scopes of work and establish budgets.

Production & Events Manager

Association for Women’s Rights in Development
05.2013 - 04.2015
  • Planned for and led the high-quality production of a wide range of online and print materials to support the achievement of AWID’s outcomes and effectively communicate AWID’s mission to diverse audiences
  • Oversaw the logistical planning, implementation, and evaluation of five AWID internal and external events of up to 40 people
  • Facilitated on-going learning and improvement to streamline production processes to meet objectives effectively and efficiently
  • For example, the development and implementation of a publication production streamlined system that included planning along with programmatic teams, transforming the initial text version into a final edited, translated, proofread, designed, printed, and disseminated product
  • In collaboration with relevant programmatic staff, oversaw the Production & Events budget of USD 500,000 and other resources, ensuring adherence to financial controls and organizational policies and procedures
  • Managed a team of three direct staff and led processes overseeing the work of peers and non-direct reports, providing direction, managing performance, and overseeing work planning to ensure effective fulfillment of the team and organization’s objectives
  • Contributed to the development of and managed the production, design, translation, and dissemination of key 2016 Forum communications and marketing products such as the Forum ‘branding’, website and save the date reminders
  • Created a photo bank and media library (photographs, video, or other electronic means) of the various event programs
  • Managed the collection of post-event evaluations and actively participated in post-event debriefs.

Forum & Events Manager

AWID
10.2010 - 04.2013
  • Provided strategic leadership in the logistical planning, implementation, evaluation and reporting of the 2008 and 2012 AWID International Forums (of 1500 to 2000 participants) and close to a dozen other AWID internal and external convenings
  • Coordinated the final stages of the 2008 Forum evaluation as well as 25 seed grants of $5K/each – grantee and external communications and donor reporting
  • Led the 2012 Forum site research and contributed to site selection decisions
  • Coordinated successful site visits to Hungary and Turkey
  • Initiated and participated in meetings with local women’s groups, to understand local dynamics and expectations of the Forum
  • Negotiated with government officials from Turkey to secure support with facilitating visas and other incentives
  • Successfully completed the Forum venue contracting in Istanbul securing the best-discounted rates as well as contracts with other vendors and suppliers
  • Revamped the Forum website
  • This was done in two stages: 1) populated the 2008 Forum website with content produced during that Forum and 2) In collaboration with the Communications team, built a new open-source website for 2012 that was more user friendly for both visitors as well as for staff uploading content
  • Oversaw the drafting, editing, translation, design, and dissemination of Forum information on awid.org and the 2012 Forum website as well as other Forum communications
  • Proactively initiated the Call for proposal process, engaging the appropriate managers and staff
  • Managed a team of three direct staff and led processes overseeing the work of peers and non-direct reports, providing direction, managing performance, and overseeing work planning to ensure effective fulfillment of the team’s objectives
  • Developed a detailed forum workplan involving not only direct team, but also the whole organization and oversaw the implementation of it
  • Collaborated in the design of a staff communication process to ensure that staff was well informed and engaged in the Forum preparatory process
  • Played a key role in convening and working with the IPC (International Planning Committee) i.e., organized one in-person meeting in Istanbul, developed some and assembled all required background documentation for the IPC meeting, and communicated regularly with IPC members, in accordance with established Forum timeline.
  • Demonstrated respect, friendliness and willingness to help wherever needed.

Forum & Events Coordinator

AWID
05.2007 - 10.2010
  • For the first time at AWID developed and managed a central database to manage session proposals, registrations, access funds, flight, and hotel bookings as well as financial records and donor reporting
  • Led team to filter over 1,000 session proposal submissions
  • Prepared clean and formatted reports for IPC review and maintained the database with final accepted sessions and related information in French, Spanish and English
  • The data was effectively organized for easy conversion to a draft version of the Forum program
  • Once final proposals were selected, I coordinated a team to communicate decisions on accepted and rejected proposals to the over 1,000 submissions in 5 different languages
  • Maintained prompt communication with organizers of selected session proposals in Spanish
  • Coordinated pre-Forum and onsite registration, including developing forms, translation and trained staff as needed to implement the registration system with support from the local PCOs and DMCs
  • Supported the Forum Manager in the development of the forum program. For example: aligning expected session size with appropriate rooms and interpretation capacity, scheduling all activities including breakout sessions, talk shows, craft marketplace, exhibit hall, theatrical productions, a march organized in collaboration with activists from Cape Town and other parts of South Africa, a party, a gala dinner, among others
  • Actively participated in the development of a new Access Fund (travel grants) model and coordinated their travel and hotel arrangements (400 sponsored delegates)
  • Supported the Forum Manager onsite during the 2008 Forum: Overseeing over 144 sessions, Organizing over 50 interpreters, Coordinating with plenary speakers in various languages, Overseeing the marketplace, exhibit hall, theatrical productions, Ensuring adequate signage and maps, Overseeing on-site meals for close to 2,000 participants
  • Worked effectively in fast-paced environments.

Education

Post Graduate Diploma - International Project Management

Humber College
01.2006

MBA -

Universidad Icesi
01.2004

Skills

  • Featured Skills
  • Outstanding event planning, execution, and budgeting
  • Extensive experience with hotel and venue selection processes as well as offsite gatherings, hospitality, transportation logistics and social event management
  • Outstanding on-site management of large events
  • Highly motivated and able to thrive in a constantly changing environment
  • Advanced knowledge of
  • Microsoft Office, registration and event software as well as team collaboration and workplanning software like Asana, Mondaycom and many others

Accomplishments

  • Effective risk management: safety, human resources and financial
  • Strong analytical mindset and organizational skills
  • Effective cross cultural and multilingual collaboration
  • Able to resolve conflicts and build consensus in a team, with peers and other stakeholders
  • Extensive membership or association experience, with an profound understanding of governance structures as well as Board and committee dynamics
  • Selected Accomplishments
  • When producing at Neolé Inc., Lina has engaged large numbers of people (40 to 800) in impeccably run events such as online, hybrid and in-person summits, symposiums, focus groups, hybrid workshops, planning meetings and annual events
  • Lina has successfully led dozens of projects and events while working at Neolé Inc
  • From agenda development, to work planning, registration management, simultaneous interpretation coordination, AV and technical overseeing and participant engagement
  • She has exceeded client’s expectations and contributed to lower stress levels for multiple teams and organizations
  • More details available at www.neole.ca
  • BEFORE NEOLÉ:
  • Successfully spearheaded the planning and flawless execution of all key logistical arrangements for diverse local, regional, and international events with participant numbers ranging from 40 to 2000
  • Culminated in events that met organization goals, participant, member and presenters needs
  • Holistically managed these events, including hotel identification, offsite gatherings, hospitality and social event management, marketing and communication as well as transportation logistics
  • Effectively collaborated with program managers and external stakeholders as required, ensuring alignment with organizational objectives and participant requirements
  • Ensured smooth post-event continuation of programs and initiatives, consistently meeting organizational goals
  • Achieved consistent quality and excellence of event programs by managing budgets and planning
  • Strategically partnered with key stakeholders on event innovation and end-to-end event planning and execution
  • Demonstrated the highest level of team, onsite staff and volunteer leadership to ensure seamless events
  • Effectively collaborated on the design, implementation, and maintenance of several event websites
  • Spearheaded the successful development of registration systems and databases as well as event apps
  • Oversaw the production, design, translation and dissemination of key event’s communications and marketing products: Branding, Call for Proposals and Abstracts, Social Media strategy, Program and Schedule booklet, banners, and name tags.

Languages

  • Effective verbal and written communication in both English and Spanish particularly on marketing and communication of events. Fluent in Spanish and English
  • Timeline

    Project Manager and Event Producer

    Neolé
    02.2020 - Current

    Events Manager

    Independent Consultant
    05.2015 - 11.2019

    Production & Events Manager

    Association for Women’s Rights in Development
    05.2013 - 04.2015

    Forum & Events Manager

    AWID
    10.2010 - 04.2013

    Forum & Events Coordinator

    AWID
    05.2007 - 10.2010

    Post Graduate Diploma - International Project Management

    Humber College

    MBA -

    Universidad Icesi
    LINA GOMEZ