Liana Magalhaes
Toronto,Canada
Summary
Dedicated and organized administrative professional with successful experience in fast-paced office settings. Capable of contributing to the organization's growth using knowledge, experience, and skills that perfectly fit the desired profile. With extensive experience in administrative positions and event coordination, this background brings a unique combination of teamwork commitment, organizational skills, effective communication, and a desire to learn new capabilities to overcome challenges ahead, fostering professional growth.
Overview
15
15
years of professional experience
Work History
Administrative Assistant
Lucas De Albuquerque Pinheiro Real Estate
05.2023 - 12.2023
- Managed, and filed real estate documents, contracts, and lease records
- Managed and organized appointment schedules
- Assisted in managing property listings by updating information on real estate websites
- Provided telephone assistance
- Performed general office duties such as data entry, managing office supplies, and coordinating mail and package deliveries
Parliamentary Assistant
Federal Senate Of Brazil
03.2019 - 04.2023
- Managed and organized documents and appointment schedules
- Provided telephone and in-person assistance, especially for authorities during meetings with the Editorial Board President
- Planned and executed official trips
- Selected and coordinated a team of 10 interns
- Made contact with authors for copyright sessions
- Planned, organized, and participated in 6 book fairs in Brazil
Condo Manager
Cristal Residential Condominium
06.2020 - 07.2022
- Effectively managed the condominium's daily operations
- Coordinated and supervised maintenance, security, and cleaning teams
- Managed the condominium budget, including preparing financial forecasts, controlling expenses, and investing in infrastructure improvements
- Spearheaded comprehensive renovation projects, including the roof and staircases, enhancing building safety and aesthetics.
- Organized and conducted annual tenant meetings
- Negotiated with over 30 suppliers and service providers
- Resolved conflicts between residents.
Parliamentary Executive Secretary
Federal Senate Of Brazil
03.2010 - 02.2019
- Managed and Organized a large database of 100,000 individuals and all documents issued by the office (around 2.000 per year)
- Provided in-person assistance, especially to authorities during meetings with the Senator
- Managed and organized appointment schedules
- Answered high volume of phone calls and email inquiries
- Planned and executed official and private trips
- Managed payments and special requests
- Managed the sending of correspondence and publications to constituents
Ceremonialist and Event Planner
Lorena Alves Cerimonial
08.2008 - 03.2013
- Organization, planning, management and execution of events such as weddings, debutantes, corporate events and others
- Performed face-to-face meetings to finalize contract for services and event details
- Supervision of activities
Education
College Diploma in Business - Personal Finance Planning
George Brown College
Toronto, ON04.2024
Bachelor's Degree in Institutional Communication - Public Relations
Centro Universitário IESB
Brasília, Brazil06.2006
Certificate in Executive Secretariat - Focus On Parliamentary Office
Instituto Legislativo Brasileiro
Brasilia, Brazil2012
Certificate - English Language Studies
Lamar University
Texas, United States05.2008
Skills
Experience in managing databases and leading teams is demonstrated Excellent organizational and communication skills are possessed, with a keen eagerness to learn Efficient handling of crises and capability for independent action are also highlighted
- People Management
- Crisis Management
- Good Communication
- Initiative
- Schedule Maintenance
- Documentation and Recordkeeping
- Program files maintenance
Languages
Portuguese
Native or Bilingual
English
Full Professional
Timeline
Administrative Assistant
Lucas De Albuquerque Pinheiro Real Estate
05.2023 - 12.2023
Condo Manager
Cristal Residential Condominium
06.2020 - 07.2022
Parliamentary Assistant
Federal Senate Of Brazil
03.2019 - 04.2023
Parliamentary Executive Secretary
Federal Senate Of Brazil
03.2010 - 02.2019
Ceremonialist and Event Planner
Lorena Alves Cerimonial
08.2008 - 03.2013
College Diploma in Business - Personal Finance Planning
George Brown College
Bachelor's Degree in Institutional Communication - Public Relations
Centro Universitário IESB
Certificate in Executive Secretariat - Focus On Parliamentary Office
Instituto Legislativo Brasileiro
Certificate - English Language Studies
Lamar University
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