Summary
Overview
Work History
Education
Skills
Timeline
Generic

Leslie McAlavey

Los Gatos

Summary

Exceptionally organized, adaptable, and discreet executive support professional with 15+ years of administrative experience across legal, corporate, education, and healthcare settings. Adept at managing complex schedules, sensitive records, and multi-channel communications in dynamic, fast-paced environments. Skilled at developing efficient operations, streamlining workflows, and supporting executive-level leadership with precision and professionalism.

Overview

12
12
years of professional experience

Work History

Executive Assistant

Union School District
San Jose
08.2022 - Current
  • Coordinated daily operations, schedules, and meetings for Associate Superintendent and department Directors.
  • Drafted and edited reports, board presentations, and official correspondence.
  • Managed departmental budgets, requisitions, and tracked expenditures ensuring audit compliance.
  • Maintained confidential records for students, personnel, and financial documentation.
  • Oversaw meeting logistics, including agenda preparation, minute-taking, and material distribution.
  • Conducted research and data analysis to meet state and federal reporting requirements.
  • Supported staff onboarding and training initiatives to enhance team capabilities.
  • Utilized Google Workspace, PowerSchool, QSS, and BoardDocs Pro to optimize data management.

Office Manager/Health Care Coordinator

Union School District
San Jose
08.2015 - 08.2022
  • Delivered efficient support for students with chronic and emergency health needs.
  • Coordinated COVID site operations, ensuring compliance with local, state, and federal protocols.
  • Maintained accurate health records while facilitating communication among parents, staff, and district officials.
  • Generated detailed reports and documentation utilizing Microsoft Office Suite.

Office Manager/Executive Assistant

Center for Developing Minds
Los Gatos
04.2013 - 08.2015
  • Coordinated daily operations and schedules for founding pediatrician and clinicians.
  • Facilitated meetings and managed confidential communications efficiently.
  • Greeted and assisted patients, visitors, and staff while scheduling appointments for multiple providers.
  • Maintained organized digital and paper-based filing systems for clinic records and operations.

Education

Bachelor of Science - Human Development

California Polytechnic State University, San Luis Obispo
San Luis Obispo, CA

Skills

  • Executive Calendar & Meeting Management
  • Office Operations & Workflow Optimization
  • Written & Verbal Communication
  • Project & Event Coordination
  • Budget Tracking & Expense Reporting
  • Legal & Regulatory Compliance
  • Confidential Records Management

Timeline

Executive Assistant

Union School District
08.2022 - Current

Office Manager/Health Care Coordinator

Union School District
08.2015 - 08.2022

Office Manager/Executive Assistant

Center for Developing Minds
04.2013 - 08.2015

Bachelor of Science - Human Development

California Polytechnic State University, San Luis Obispo

Similar Profiles

CREATE PROFILE
Leslie McAlavey