Hi, I’m
Lennie Rey Padilla
Mississauga,Canada
Summary
Versatile and detail-driven Executive Assistant with over 10 years of experience supporting senior leaders and managing administrative operations across diverse industries, including hospitality, education, healthcare, and logistics. Recognized for exceptional skills in HR administration, payroll processing, vendor coordination, and executive support. Proven ability to streamline office procedures, maintain confidential records, and improve daily operations through proactive problem-solving, and a client-focused mindset. Especially effective in fast-paced environments, requiring multitasking and discretion. Dedicated [Job Title] with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
14
years of professional experience
1
Certification
Work History
Pioneer CruisesMississauga, Ontario
Executive Assistant to the Chairman and CEO
01.2024 - Current
Job overview
- Support CEO in overseeing cruise operations, ensuring timely execution of tasks and communications.
- Manage schedules, internal documentation, vendor coordination, and reporting.
- Track operational and financial performance metrics and support executive decisions.
Futures Canadian CollegeMississauga, Ontario
Administrative Officer
01.2023 - 12.2023
Job overview
- Handled HR tasks including onboarding, payroll administration, and maintaining employee files.
- Supported budget planning, expense reporting, and invoice processing.
- Managed vendor relationships and ensured operational compliance.
- Streamlined documentation and assisted faculty with administrative needs.
Micoli GroupMississauga, Ontario
Executive Assistant
05.2022 - 12.2022
Job overview
- Provided executive-level support across business units, focusing on HR and finance coordination.
- Handled executive schedules, confidential correspondence, and travel arrangements.
- Prepared reports and acted as liaison with internal teams and external partners.
Switch HealthMississauga, Ontario
On-Site Administrator
12.2021 - 06.2022
Job overview
- Managed clinic operations including scheduling, inventory, and patient support.
- Maintained client records and ensured compliance with health protocols.
- Resolved inquiries and supported service delivery; trained in health data coding.
Go Shopping Philippines, Philippines
Administrative Officer
01.2021 - 10.2021
Job overview
- Oversaw procurement, budgeting, and vendor coordination.
- Maintained internal records and supported HR inquiries and policy updates.
- Prepared regular expense reports and supported office operations.
Fil-Global Immigration Services Corp., Philippines
Executive Assistant to the CEO
03.2020 - 12.2020
Job overview
- Provided immigration case support through scheduling, documentation, and research.
- Liaised with clients and government agencies, preparing reports and legal documents.
- Maintained executive calendars and ensured smooth case progression.
Maxsteel IndustryDubai, U.A.E.
Executive Secretary
12.2017 - 03.2020
Job overview
- Supported top management with scheduling, correspondence, and reporting.
- Assisted in financial tracking, vendor communication, and travel coordination.
- Managed sensitive information and administrative logistics.
Madar EmiratesJebel Ali, Dubai
Supply Chain Planner
06.2016 - 09.2017
Job overview
- Planned logistics and maintained accurate vendor and procurement records.
- Negotiated supplier terms and monitored transportation costs.
- Ensured timely material delivery and maintained supply chain documentation.
Gulf Birds Building Materials LLCDubai, U.A.E.
Executive Secretary
10.2014 - 05.2016
Job overview
- Organized executive travel, meetings, and handled internal communication.
- Maintained filing systems and supported trade administration.
Priority Freight ServicesDubai Airport, U.A.E.
Import/Export Logistics Coordinator
03.2011 - 09.2014
Job overview
- Managed international shipments and customs procedures.
- Coordinated freight bookings, billing, and regulatory documentation.
- Maintained compliance and streamlined shipping logistics.
Education
University of Rizal System
Certificate from Professional Education
01.2011
University of Rizal System
Diploma from BS Tourism
01.2005
Skills
- Financial reporting and analysis
- Payroll administration
- Calendar and records management
- HR tools and payroll systems
- Multitasking and prioritization
- Executive support
- MS Office and Google Workspace
- Communication platforms
- Back office operations
Certification
- Certificate - HR management - Indeed - 2024
- Certificate - 2025 ADP - Payroll Law, In Progress
Strengths
- Exceptional organizational skills and attention to detail
- Calm and efficient under pressure with the ability to prioritize tasks
- Collaborative communicator with strong interpersonal and diplomacy skills
- Proficient in streamlining office operations and improving administrative workflows
- Committed to accuracy, confidentiality, and continuous improvement
Languages
English
Full Professional
Spanish
Limited
Japanese
Elementary
References
References available upon request.
Timeline
Executive Assistant to the Chairman and CEO
Pioneer Cruises
01.2024 - Current
Administrative Officer
Futures Canadian College
01.2023 - 12.2023
Executive Assistant
Micoli Group
05.2022 - 12.2022
On-Site Administrator
Switch Health
12.2021 - 06.2022
Administrative Officer
Go Shopping Philippines
01.2021 - 10.2021
Executive Assistant to the CEO
Fil-Global Immigration Services Corp.
03.2020 - 12.2020
Executive Secretary
Maxsteel Industry
12.2017 - 03.2020
Supply Chain Planner
Madar Emirates
06.2016 - 09.2017
Executive Secretary
Gulf Birds Building Materials LLC
10.2014 - 05.2016
Import/Export Logistics Coordinator
Priority Freight Services
03.2011 - 09.2014
University of Rizal System
Certificate from Professional Education
University of Rizal System
Diploma from BS Tourism
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