Summary
Overview
Work History
Education
Skills
Interests
Timeline
Generic

Lee Rapkoski

Document Management
Calgary,AB

Summary

Results-driven professional with extensive experience directing end-to-end document management cycles for multimillion-dollar projects, supported by impressive 15-year track record in document control and records management across various industries. Expertise in managing and processing engineered and vendor documents, squad checks, RFIs, field instructions, and change notices for high-profile projects. Articulate communicator skilled in linking all relevant information cohesively. Excel at overseeing document flow to ensure accuracy, quality, and integrity, while driving cost efficiencies and value creation. Committed to optimizing document control processes and ensuring compliance with industry standards. Strong leadership skills demonstrated through interviewing, hiring, and training team members. Talent for communicating with clients to discern between needs and wants while ensuring project alignment.

Overview

17
17
years of professional experience

Work History

Records Management Team Lead / Matter Management

Bennett Jones SLP
02.2023 - 04.2024
  • Conducted urgent conflict searches to support attorneys in time-sensitive legal matters. Spearheaded processing and indexing of files, both onsite and offsite while facilitating quick access and archival. Organized and labeled physical files/folders for efficient retention and retrieval. Maintained readiness and availability on-call to support operational continuity and urgent file access.
  • Ensured continued efficient identification and disposal of obsolete materials by developing sustainable reporting system. Identified and facilitated destruction of 19.5K outdated file boxes, exceeding initial goal of 5K boxes set over seven years prior. Updated and streamlined outdated procedures by creating PowerPoint presentations, enhancing organizational efficiency.

Senior Document Controller / Site Lead Kitimat - Elkford

Fluor Corporation
06.2020 - 03.2022
  • Spearheaded processing of engineered documents, vendor documents, squad checks, RFIs, field instructions, and field change notices across multiple projects. Functioned as Site Lead and turnover coordinator at Northwest Redwater Refinery. Provided accurate cost estimates to support project planning and budgeting. Ensured proper flow of project documents to relevant disciplines while ensuring accuracy, completeness, quality, and integrity of information. Maintained frequent communication with project managers and clients.
  • Engaged with turnover team in developing "tag-centric" work packages, providing access to documents for system completions. Successfully turned over $4B project to client with strong emphasis on ensuring all deliverables met the highest standards. Ensured high levels of performance and fostered cohesive workforce by recruiting, interviewing, and training team members. Attained significant savings in billable hours by negotiating directly with client and delivering precisely what was needed. Streamlined operations by creating standardized work procedures for team members in Calgary, New Delhi, and Vancouver. Optimized project outcomes and ensured client high levels of client satisfaction by promoting value-creation initiatives.
  • Managed document control processes, ensuring compliance with project specifications and industry standards.
  • Streamlined document management workflows to enhance accessibility and reduce turnaround time.

Senior Document Controller / Site Lead - NWR

Fluor Corporation
06.2011 - 01.2018
  • Spearheaded processing of engineered documents, vendor documents, squad checks, RFIs, field instructions, and field change notices across multiple projects. Functioned as Site Lead and turnover coordinator at Northwest Redwater Refinery. Provided accurate cost estimates to support project planning and budgeting. Ensured proper flow of project documents to relevant disciplines while ensuring accuracy, completeness, quality, and integrity of information. Maintained frequent communication with project managers and clients.
  • Engaged with turnover team in developing "tag-centric" work packages, providing access to documents for system completions. Successfully turned over $4B project to client with strong emphasis on ensuring all deliverables met the highest standards. Ensured high levels of performance and fostered cohesive workforce by recruiting, interviewing, and training team members. Attained significant savings in billable hours by negotiating directly with client and delivering precisely what was needed. Streamlined operations by creating standardized work procedures for team members in Calgary, New Delhi, and Vancouver. Optimized project outcomes and ensured client high levels of client satisfaction by promoting value-creation initiatives.

Document Control Specialist

Husky Energy
06.2007 - 03.2010
  • Managed document organization to ensure compliance with regulatory standards and internal policies.
  • Developed and implemented document control processes that improved efficiency across departments.
  • Trained staff on best practices for document management systems, enhancing team productivity.
  • Conducted audits of documentation to maintain accuracy and integrity of records.
  • Created Job Books
  • Managed document control procedures on all projects less that one million dollars.
  • Extracted red-lined drawings from Job Books and submitted those to drafting to update.

Education

General Studies -

University of Calgary
Calgary, AB

Skills

  • Document Control & Management
  • Project Documentation Coordination
  • Records Management & Oversight
  • Strategic Planning & Execution
  • Turnover Process Optimization
  • Team Leadership & Development
  • Issue Identification & Resolution
  • Retention & Destruction Reports
  • Compliance & Standards Adherence
  • Meticulous Attention to Detail
  • Cross-functional Collaboration
  • Redlining & Data Accuracy
  • Proarc
  • POL - Projects On Line
  • MS SharePoint
  • FTP
  • Livelink
  • Microsoft Office Suite
  • Excel
  • Adobe Acrobat
  • Visio
  • Blue Beam
  • IManage
  • Aderant
  • Brava
  • Coreworx
  • SAP ERP

Interests

Restore cars, renovate, garden, and play guitar

Timeline

Records Management Team Lead / Matter Management

Bennett Jones SLP
02.2023 - 04.2024

Senior Document Controller / Site Lead Kitimat - Elkford

Fluor Corporation
06.2020 - 03.2022

Senior Document Controller / Site Lead - NWR

Fluor Corporation
06.2011 - 01.2018

Document Control Specialist

Husky Energy
06.2007 - 03.2010

General Studies -

University of Calgary
Lee RapkoskiDocument Management