Laurene Schlosser
San Rafael
Summary
Dynamic Executive Assistant with a proven track record at EDG Interior Architecture + Design, adept at optimizing scheduling and travel arrangements while maintaining confidentiality. Resourceful in event planning and expense reporting, I enhance operational efficiency and foster positive relationships through articulate communication and dependable support.
Overview
24
24
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
EDG Interior Architecture + Design
08.2013 - Current
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Organized and coordinated conferences and monthly meetings.
- Created expense reports, budgets, and filing systems for management team.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
- Maintained confidentiality by handling sensitive information with discretion and professionalism.
- Boosted morale with event planning and coordination of company-wide functions, celebrations, or gatherings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Facilitated training and onboarding for incoming office staff.
- Took notes and dictation at meetings.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Office and Facilities Manager
EDG Interior Architecture + Design
08.2013 - Current
- Responded to building emergencies and managed repairs.
- Ordered, maintained and distributed supplies and inventory.
- Oversaw all aspects of equipment installation, maintenance, and repair for both internal and external services.
- Managed vendor relationships for cost-effective services, ensuring quality and timely completion of projects.
- Coordinated with cleaning and janitorial services to keep facility clean and presentable for occupants.
- Maintained inventory and ordered supplies to keep facility resources readily available.
- Coordinated with vendors and contractors to arrange services and repairs to be completed on time and to desired quality levels.
- Established and maintained relationships with external vendors for prompt restocking of needed items and supplies.
- Maintained facility grounds, equipment, and safety compliance.
- Reviewed and oversaw construction and renovation projects.
Front Desk Administrator
EDG Interior Architecture + Design
06.2001 - 08.2013
- Greeted visitors and customers upon arrival, offered assistance, and answered questions to build rapport and retention.
- Maintained an organized reception area, creating a welcoming atmosphere for clients and visitors.
- Improved office organization by implementing effective filing systems and document management practices.
- Enhanced customer satisfaction by promptly addressing inquiries and resolving concerns at the front desk.
- Provided administrative support to various departments, contributing to overall company efficiency.
- Assisted in the coordination of events and meetings, ensuring seamless logistics and positive outcomes.
- Processed incoming mail and packages, distributing items to appropriate recipients in a timely manner.
- Handled sensitive information with discretion, maintaining client confidentiality at all times.
- Coordinated travel arrangements for staff members, ensuring timely bookings and cost-effective options.
- Managed invoicing procedures accurately resulting in fewer billing disputes from guests.
- Conducted regular inventory checks on supplies allowing proactive restocking before depletion caused delays.
Education
Bachelor of Arts - Physical Anthropology
University of California, Los Angeles
Los Angeles, CA05-1990
Skills
- Honest and dependable
- Articulate and well-spoken
- Executive support
- Office management
- Resourceful
- Expense reporting
- Meeting planning
- Calendar management
- Travel arrangements
- Administrative support
- Compensation and benefits
Timeline
Executive Assistant to the Chief Executive Officer
EDG Interior Architecture + Design
08.2013 - Current
Office and Facilities Manager
EDG Interior Architecture + Design
08.2013 - Current
Front Desk Administrator
EDG Interior Architecture + Design
06.2001 - 08.2013
Bachelor of Arts - Physical Anthropology
University of California, Los Angeles
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