Laura Pagano

• Managing all GST accounts for over 25 incorporated companies and assisting with any GST audits.
• Processing A/P posting of invoices and payments
• Union due calculations and processing payments.
• Personal correspondence and group insurance on behalf of owners.
• Assisting with the maintenance of computer data and preparing financial statements for year-end reporting for accountants.

• Responsible for: Opening and closing of the office.
• Setting up contractors who do not have a company. I set them up for an incorporated company, call name searches, prepare forms (articles of incorporation), and incorporate at the Ministry of Consumer Relations. Fill out our BN and GST forms.
• Setting up and maintaining data sheets for new starts and finishes.
• Preparing contracts and client agreements.
• Maintaining Excel sheets containing formulas and calculations for the payment of contractors, which is done on a biweekly basis, varies from 60 to, at times, 85 contractors, which is also used for reference to post amounts to Business Vision in the A/P module.
• Preparing invoices billed to clients, posting to the G/L using revenue accounts, and A/R.
• Posting any received checks first to Cash Receipts, and once checks/cash, etc., have been deposited, I then do a general journal entry posting Dr. Cash in Bank and Cr. Cash Receipts.
• Look after payroll, remitting payroll employee deductions twice a month.
• GST is remitted once a month at the end.
• Responsible for bank reconciliations with month-end adjustments.
• Corporate installments of federal and prov taxes once a month.
• EHT is remitting once a month.
• Administering one sub-drive of the network, having total control, and giving users permission and levels of access.
• Paperwork is filed accordingly, copies of timesheets are filed to Contractors' Pays, and copies are also attached to clients' bills, which I then approve and double-check invoices billed and paid out.
• Dealing with our contractors on a regular basis, whether it be for follow-up of invoices and timesheets to be received, or to get confirmation of hours worked. If there are any conflicts between invoices and payments, the parties are immediately advised, either by phone or through an issued memo stating the difference with explanations.
• Maintaining logs for incoming and outgoing paperwork, checks, and invoices.
• Check off lists for received TS and invoices from contractors, based per week per client.
• Using Microsoft Outlook to record all conversations, memos handed, and requested tasks.
• Set up contacts and maintain the contact list.
• Look after inserting ads into the newspapers, which we normally run ads throughout the year.
• Look after any of the purchases made.
• Designing and setting up forms for internal use, data sheets, etc.
• A consulting and management firm specializing in the automation industry.
• Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
• Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.

Handled all incoming calls, distribution of mail, handling & controlling in coming lead, prepared weekly lead reports w breakdown summary by source and salesmen.

• Preparation of literature, price books, etc. Involved with advertising and marketing for the company. Typing correspondence for the president and for others when necessary, filing.
• Daily bookkeeping A/P approving/ posting/ filing invoices and account reconciliations, bank reconciliations, bank deposits. Disbursement of A/P , Payroll- computerized, processing credit applications for customers, dealers, also designing forms for the company.

• Responsible for Reception, Accounts payable, Accounts Receivable, Payroll, job costing, and Labor costing, reconciling bank statement , reconciling G/L accounts.

• Co-op Education Program