Larissa Metcalfe
Hamilton,ON
Summary
Detail-oriented professional with strong organizational skills and proven time management abilities. Experienced in overseeing multiple projects and leading teams to execute successful events while ensuring precise financial documentation. Dynamic leader with a robust background in event planning and financial management. Expertise in fostering team collaboration to drive project efficiency and enhance fundraising efforts, resulting in significant community engagement.
Overview
19
19
years of professional experience
Work History
Commodore Volunteer
Macassa Bay Yacht Club
Hamilton, ON
11.2024 - 07.2025
- Organized community events to enhance awareness and engagement.
- Coordinated volunteer schedules to ensure adequate coverage at events.
- Assisted with fundraising initiatives, including event planning and donor outreach.
- Maintained records of volunteer hours and activities for accurate reporting.
- Collaborated with team members to develop outreach programs.
- Engaged participants to create a welcoming environment at events.
- Promoted community resources through printed materials, newsletters, and social media campaigns.
Treasurer Volunteer
Macassa Bay Yacht Club
Hamilton, ON
11.2022 - 11.2024
- Managed financial records and transactions for yacht club operations to ensure accuracy.
- Collaborated with board members on fiscal planning and strategic initiatives.
- Monitored cash flow, securing adequate funding for club activities.
- Organized fundraising events to enhance support for club projects.
- Prepared documentation for audits, providing necessary support during evaluations.
- Communicated financial updates to members through newsletters and meetings.
- Developed procedures for cash transactions, including deposits and withdrawals.
- Maintained accurate financial records, preparing monthly reports for board review.
Decor Studio Manager
Rosehaven Homes
Oakville, Ontario
10.2020 - 10.2023
- Oversaw daily studio operations to enhance workflow efficiency and client satisfaction.
- Coordinated scheduling for studio sessions and staff assignments to maximize resource utilization.
- Trained new team members on studio protocols to improve onboarding and performance.
- Collaborated with creative teams to ensure effective project execution.
- Maintained an organized studio environment, promoting productivity and safety.
- Conducted regular meetings to discuss tasks and resolve issues.
- Developed process improvements for studio tasks, increasing operational efficiency.
- Prepared invoices for completed projects and managed client billing inquiries.
Decor Consultant
Rosehaven Homes
Oakville
10.2017 - 10.2020
- Analyzed client needs to recommend appropriate housing options.
- Coordinated project timelines and resources for residential developments.
- Conducted site visits to verify compliance with project specifications.
- Collaborated with architects and contractors to enhance project workflows.
- Developed presentation materials for client meetings and community outreach initiatives.
- Reviewed existing policies to propose necessary improvements.
- Managed multiple projects concurrently, ensuring timely completion within budget constraints.
- Created actionable plans to address customer-specific challenges.
Decor Administrator
Rosehaven Homes
Oakville
09.2014 - 10.2017
- Assisted in onboarding new employees through training sessions.
- Coordinated office operations and streamlined administrative processes for efficiency.
- Managed scheduling and calendar appointments for senior management and staff.
- Developed and maintained filing systems to ensure easy access to documents.
- Assisted with budget preparation and monitored expenditure for office supplies.
- Facilitated communication between departments to enhance collaboration on projects.
- Prepared reports and presentations to support decision-making by leadership teams.
- Provided administrative support to department staff including typing letters and reports; preparing mailings; photocopying; collating; faxing; scanning documents.
- Monitored email accounts regularly and responded appropriately within established timeframes.
- Organized and maintained filing systems for confidential documents, correspondence, and reports.
- Ensured compliance with all organizational policies and procedures relating to administrative operations.
- Monitored office inventory to maintain supply levels.
- Answered incoming calls promptly and professionally; provided callers with accurate information or directed them to appropriate departments and personnel when necessary.
- Performed data entry tasks including entering financial transactions into the company's accounting system.
- Planned staff and training meetings and scheduled conference rooms.
- Supported senior leadership during executive decision-making process by generating daily reports to recommend corrective actions and improvements.
- Greeted visitors warmly upon arrival at office reception area.
- Sorted incoming mail for distribution to appropriate personnel.
- Prepared and distributed agendas, minutes, presentations and other related materials for meetings.
- Managed calendars to ensure efficient use of time; scheduled appointments as needed.
- Compiled data for statistical analysis and reporting purposes.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Maintained positive working relationship with fellow staff and management.
- Maintained front desk to provide positive first impression.
- Scheduled service and changed and ordered toner to keep printers and copiers functioning.
- Encouraged and improved cross-department internal communication.
- Participated in credit and collections activities.
Executive Assistant
Rosehaven Homes
Oakville
05.2010 - 09.2014
- Managed executive calendars and scheduled appointments for efficient time allocation.
- Coordinated travel arrangements and itineraries for senior leadership.
- Prepared meeting agendas and compiled necessary materials for participants.
- Maintained confidentiality of sensitive documents and information securely.
- Organized company events, overseeing logistics and catering requirements.
- Streamlined communication with internal teams to enhance information flow.
- Performed data entry into various software programs, including MS Excel.
- Assisted in project coordination, tracking progress across departments.
Receptionist
Rosehaven Homes
Oakville
01.2007 - 05.2010
- Greeted visitors warmly and directed to appropriate departments.
- Managed multi-line phone system, ensuring efficient call routing.
- Scheduled and confirmed appointments, maintaining accurate calendars for managers and staff.
- Processed incoming and outgoing mail, guaranteeing timely distribution.
- Maintained cleanliness and organization of reception area for professional appearance.
- Provided information about services to clients, enhancing customer experience.
- Assisted with administrative tasks including data entry and filing as required.
- Coordinated inventory of office supplies, facilitating timely restocking.
Education
High School Diploma -
Waterdown Highschool
Waterdown06-1994
Some College (No Degree) - Advertising
Sheridan College Institute of Technology And Advanced Learning
OakvilleSome College (No Degree) - Small Business Book Keeping
Mohawk College of Applied Arts And Technology
HamiltonSkills
- Event planning and fundraising
- Financial management
- Project scheduling and time management
- Team collaboration
- Community outreach and volunteer engagement
- Client relationship management
Affiliations
- sailing and sailboat racing
References
References available upon request.
Timeline
Commodore Volunteer
Macassa Bay Yacht Club
11.2024 - 07.2025
Treasurer Volunteer
Macassa Bay Yacht Club
11.2022 - 11.2024
Decor Studio Manager
Rosehaven Homes
10.2020 - 10.2023
Decor Consultant
Rosehaven Homes
10.2017 - 10.2020
Decor Administrator
Rosehaven Homes
09.2014 - 10.2017
Executive Assistant
Rosehaven Homes
05.2010 - 09.2014
Receptionist
Rosehaven Homes
01.2007 - 05.2010
High School Diploma -
Waterdown Highschool
Some College (No Degree) - Advertising
Sheridan College Institute of Technology And Advanced Learning
Some College (No Degree) - Small Business Book Keeping
Mohawk College of Applied Arts And Technology