Lambrini Rapti-O’Hanlon
Culver City
Summary
Results-driven Senior Executive Assistant with over a decade of experience supporting C-suite leaders and international executives in venture capital and entertainment. Expertise in streamlining operations, contract coordination, and stakeholder management. Recently completed Real Estate Pre-Licensing coursework in California, with licensing exam scheduled. Strong administrative leadership and business acumen position for a successful transition into the real estate sector.
Overview
9
9
years of professional experience
Work History
Executive Assistant / (Data Analyst/Consulting Firm)
Parabolic Ventures LLC
Los Angeles
12.2024 - 10.2025
- Coordinated executive scheduling, strategic time-blocking, and cross-functional collaboration to enhance operational flow.
- Managed complex domestic and international travel arrangements, ensuring seamless logistics and compliance with company policies.
- Executed corporate events, meetings, and off-sites aligned with company goals, fostering team engagement and strategic alignment.
- Led hiring and onboarding processes; draft contracts, proposals, and business-critical documents.
- Developed AI-driven workflows to optimize efficiency and automate administrative tasks.
Personal / Executive Assistant to CEO William Woodward
Anthem Venture Capital Partners
Malibu
08.2024 - 10.2024
- Coordinated CEO’s travel and calendar, managing confidential matters to ensure seamless scheduling.
- Oversaw schedules for household staff and caregiver teams, facilitating smooth family and business operations.
- Handled confidential documents, insurance claims, and financial transactions with discretion.
- Managed medical appointments and liaised with professionals to provide comprehensive care for family.
Personal Assistant to Clayton Lisy (Entertainment Executive)
High and Mighty Entertainment
Los Angeles
05.2024 - 07.2024
- Coordinated household and business schedules, travel, and logistics to ensure seamless operations.
- Acted as the primary liaison with the management company, facilitating calendar and business commitments.
- Supervised staff and contractors, streamlining merchandising operations for efficiency.
Executive Assistant (Film Production)
Filmreif TV GmbH
Hamburg
09.2023 - 11.2023
- Coordinated production budgets, schedules, and contracts, ensuring alignment with project goals.
- Negotiated terms with freelancers and vendors, facilitating crew and resource coordination for seamless production.
- Oversaw invoicing and reconciliations, managing technical inventory to support production needs.
Associate Producer / Executive Assistant to CEO (Film Production)
AV Moviesworld
Athens
07.2022 - 07.2023
- Presented projects to HBO (Original Series) and Netflix Germany at Berlinale 2023.
- Pitched film projects to investors, production companies, and streaming platforms, fostering relationships that led to project development opportunities.
- Secured private investor support and built industry partnerships at Cannes 2023.
- Coordinated international meetings and managed film festival logistics and marketing materials, ensuring seamless execution of events.
- Evaluated scripts and pitch decks for production departments during filming.
Project Secretary / Assistant to Director & Chief Program Coordinator
UNESCO Institute of Lifelong Learning
Hamburg
07.2019 - 06.2022
- Coordinated international conferences, seminars, and high-level missions to ensure successful execution and engagement.
- Facilitated logistics, contracts, and correspondence for the Director and senior leaders to enhance operational efficiency.
- Managed onboarding, housing, and visa support for staff and visiting dignitaries, streamlining their arrival and integration.
Personal Assistant to CEO (Engineering Services)
AL THOM GmbH
Hamburg
10.2016 - 04.2019
- Managed the CEO’s diary, meetings, and international travel.
- Coordinated trade shows and organized corporate events to enhance brand visibility and engagement.
- Oversaw property and fleet management, implementing administrative systems to streamline operations.
Education
Pre-License Certificate - Real Estate
Aceable
Associate Degree - Fine and Performing Arts
CUNY Queens College
New YorkForeign Language Correspondence - English/French
Kuniberg School
GermanyOffice Management -
Deutsche Angestellte Akademie (DAA)
Hamburg, GermanySkills
- Executive assistance
- Executive & Personal Support
- Calendar management
- Executive scheduling
- Travel coordination
- Travel arrangements
- Event planning
- Event coordination
- Conference planning
- Staff management
- Staff Supervision
- Admin support
- Office management
- Office administration
- Document preparation
- Expense reporting
- Budget coordination
- Contract drafting
- Data analysis
- AI-driven workflows
- MS Office
- Advanced MS office suite
- Google Workspace
- Slack
- Notion
- QuickBooks
- SAP Concur
- DocuSign
- Logistics management
- Scheduling
- Appointment setting
- Meeting coordination
- Problem solving
- Quality control
- Attention to detail
- Time management
- Task delegation
- Resourceful
- Effective communication
- Articulate and well-spoken
- Conflict resolution
- Strong problem solver
- Film & Production Support
- Script evaluation
- Investor relations
- Customer service
- Staff management
- Project planning
- Executive assistance
- Travel support
- Travel arrangements
- Meeting coordination
Additional Information
Proofreader (German) – Udacity, Translation German / English, Teaching experience in English, Theatre, and Business (Germany), Exam Proctor, Fresenius University, Hamburg, Germany, HR Manager, Stylelounge GmbH, Hamburg, Germany
Languages
- German
- Greek
- English
Timeline
Executive Assistant / (Data Analyst/Consulting Firm)
Parabolic Ventures LLC
12.2024 - 10.2025
Personal / Executive Assistant to CEO William Woodward
Anthem Venture Capital Partners
08.2024 - 10.2024
Personal Assistant to Clayton Lisy (Entertainment Executive)
High and Mighty Entertainment
05.2024 - 07.2024
Executive Assistant (Film Production)
Filmreif TV GmbH
09.2023 - 11.2023
Associate Producer / Executive Assistant to CEO (Film Production)
AV Moviesworld
07.2022 - 07.2023
Project Secretary / Assistant to Director & Chief Program Coordinator
UNESCO Institute of Lifelong Learning
07.2019 - 06.2022
Personal Assistant to CEO (Engineering Services)
AL THOM GmbH
10.2016 - 04.2019
Pre-License Certificate - Real Estate
Aceable
Associate Degree - Fine and Performing Arts
CUNY Queens College
Foreign Language Correspondence - English/French
Kuniberg School
Office Management -
Deutsche Angestellte Akademie (DAA)