Lakia Armstrong
Palo Alto
Summary
Proactive and detail-oriented Senior Executive Assistant with 10+ years of experience supporting senior executives in fast-paced corporate environments. Experienced with high-level administrative support, ensuring seamless daily operations for executives. Utilizes advanced organizational skills and meticulous attention to detail to manage schedules, travel arrangements, and correspondence. Track record of leveraging strong interpersonal skills and discretion to build trust and maintain confidentiality.
Overview
20
20
years of professional experience
Work History
Sr Executive Assistant
Rosendin Electric
07.2023 - Current
- Provide high-level administrative support to the Chief Strategy Officer (CSO) & Chief Administrative Officer (CAO), ensuring seamless day-to-day operations, as well as provide back-up support to the CEO.
- Manage complex calendars, coordinate internal and external meetings, and proactively resolve scheduling conflicts.
- Prepare executive briefings, reports and presentations for strategic initiatives, board meetings, and leadership discussions.
- Act as liaison between the CSO & CAO and internal/external stakeholders, while maintaining a high level of confidentiality and professionalism.
- Facilitate cross-functional collaboration between strategic teams, ensuring alignment with company objectives.
- Support the execution of corporate strategic initiatives by tracking key projects, deliverables, and milestones.
- Plan, organize, and executive leadership meetings, offsite retreats, strategy sessions and board meetings.
- Develop agendas, prepare discussion materials, and take meeting minutes to ensure actionable follow-ups.
- Serve as the point of contact between the CSO and key executives, board members, and external partners.
- Oversee travel arrangements, ensuring efficiency and cost-effectiveness.
- Manage an reconcile expense reports, ensuring compliance with corporate policies.
- Utilize technology and automations tools to optimize administrative workflows.
- Coordinate New Hire Onboarding: Partner with HR and hiring managers to support the recruitment process for the strategy team new hires. Schedule interviews, communicate with candidates, and facilitate smooth hiring process. Act as point of contact for new team employees ensuring they integrate seamlessly into the organization.
Sr Executive Assistant
Palo Alto Networks
03.2020 - 07.2023
- Maintain and manage calendars for two SVPs, and coordinate internal and external meetings.
- Support Product Operations process, including schedules, cross-functional coordination, and tracking deliverables.
- Act as liaison to other Product teams and functions in the company.
- Organize and assist with events, including All-Hands, leadership meeting, team events, etc.
- Coordinate schedules and logistics across the SVP’s leadership team.
- Manage domestic and international travel (transportation, lodging), expenses (purchase orders, submissions), and logistics (catering, supplies, venues).
- Provide project and presentation support as needed
- Manage New Hires and Onboarding.
- Drive a collaborative and engaging organizational culture.
Executive Assistant
Meta
10.2018 - 03.2020
- Perform administrative tasks including complex calendar management for internal and external meetings.
- Coordinate complex domestic and international travel arrangements.
- Partner closely with the commerce partnerships and marketplace team to develop effective leadership retreats, global all-hands meetings, town hall style meetings, and offsites.
- Ensure that the VP is as efficient and effective as possible by anticipating needs, structuring time and providing operational support
- Articulate the VPs vision to direct reports and help track progress against organizational goals
- Provide research and insight for key meetings, as well as ensure that all internal meetings have a defined agenda and objectives
Executive Assistant
Bain & Company
09.2011 - 10.2018
- Coordinate heavy calendars and schedule meetings (client and non-client)
- Constantly resolve scheduling conflicts and prioritize issues to ensure an effective time management approach
- Communicate agendas and respond to calendar changes as needed
- Arrange complex domestic and international travel
- Submit time and expense reports according to established weekly schedules
- Act as an interface for clients and all levels of Bain staff with the Partners, as appropriate
- Receive, screen and/or route all incoming telephone calls, mail, publications and correspondence, proactively handle questions and information requests
- Maintain Partner’s contact list in Outlook and LinkBain (CRM database)
- Ensure contacts are resolved and classified appropriately in LinkBain
- Coordinate Partner’s electronic/print mailings and event activity
Family Assistant
Laurence Katznelson, MD
08.2005 - 09.2011
- A second set of hands to a widowed father to help make sure the household ran smoothly.
- Responsible for two young boys, ages 10 & 12
- Structured and maintained home for the family and stayed overnight to make sure kids got to school when father had to travel.
- Responsible for grocery shopping and clothes shopping for the boys.
- Executed daily operations of keeping the house clean, cooking dinner, and laundry, walking the dog and taking the boys to their afterschool activities.
- Provided direction and assistance to children, along with homework help and proof reading homework assignments.
- Played sports with the kids, such as swimming, basketball and golf.
- Responded to written and telephone requests for Dr Katznelson.
Education
HS DIPLOMA -
EASTSIDE COLLEGE PREPARATORY SCHOOL
06.2003
Skills
- Strong Organizational Skills
- Heavy domestic and International Travel
- Office Management
- Process improvement strategies
- Exceptional interpersonal skills
- Calendar management proficiency
Timeline
Sr Executive Assistant
Rosendin Electric
07.2023 - Current
Sr Executive Assistant
Palo Alto Networks
03.2020 - 07.2023
Executive Assistant
Meta
10.2018 - 03.2020
Executive Assistant
Bain & Company
09.2011 - 10.2018
Family Assistant
Laurence Katznelson, MD
08.2005 - 09.2011
HS DIPLOMA -
EASTSIDE COLLEGE PREPARATORY SCHOOL
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