KRISTINE ZAMORA
Los Angeles
Summary
Executive Assistant with over 9 years of experience supporting C-suite executives and managing complex administrative functions. Skilled in coordinating schedules, arranging travel, and overseeing daily operations to ensure efficiency.Proficient in handling confidential information with discretion, and adept at fostering strong relationships with clients and team members. Committed to streamlining processes and enhancing organizational productivity.
Overview
19
19
years of professional experience
Work History
Sales & Executive Administrative Assistant
Windows N' Things
05.2024 - Current
- Coordinated and managed complex executive calendars, scheduling meetings and ensuring timely communication.
- Generated new business opportunities through research and outreach, contributing to client acquisition.
- Organized and hosted 'Lunch and Learn' sessions to educate clients about products, enhancing client relationships.
- Oversaw office operations, including travel coordination, timesheet adjustments, and payroll support.
- Reviewed job pages for accuracy and issued purchase orders to support the sales team.
- Maintained relationships with vendors and managed office supply inventory.
- Collaborated with sales, marketing, and executive teams to drive operational improvements.
- Organized company-wide events to recognize and motivate employees.
Executive Assistant to CEO / Office Manager
Milani Cosmetics
10.2023 - 02.2024
- Managed CEO's calendar, meetings, and international travel across time zones.
- Prepared high-level presentation materials and confidential documentation.
- Oversaw office procurement and IT issue resolution.
- Liaised with IT, HR, and external vendors to resolve operational issues and ensure seamless office functionality.
- Coordinated corporate events to support a collaborative office culture.
- Utilized Microsoft Office Suite and Zoom for executive communications.
- Improved internal workflows and helped implement new scheduling tools.
Executive Assistant / HR & Operations Coordinator
Speakeasy Fitness
04.2023 - 09.2023
- Provided executive support to C-suite, managing schedules, payroll, and onboarding.
- Streamlined internal communications and workflows across multiple gym locations.
- Handled recruitment efforts and facilitated team coordination.
- Supported membership management and sales tracking across 6 gym locations.
- Facilitated data analysis of staff membership sales and assisted with executive expense reporting.
- Used Google Sheets and Excel for reporting and team tracking.
- Coordinated with temp agencies and vendors for staffing and supply needs.
Assistant to the Director / Office Coordinator
Vargo Physical Therapy
12.2020 - 02.2023
- Oversaw scheduling, insurance verification, and patient service coordination.
- Managed budgets, billing support, and trained administrative staff.
- Acted as liaison with workers’ compensation case managers.
- Created streamlined processes for new patient onboarding.
- Utilized EHR systems to ensure accurate records and scheduling.
Office Coordinator
Insight Digestive Healthcare
04.2019 - 12.2020
- Scheduled appointments, verified insurance, and maintained accurate patient records.
- Supported physicians and prepared patients for procedures.
- Educated patients and ensured a smooth clinical workflow.
- Handled HIPAA-sensitive documentation with confidentiality.
- Provided front desk and back-office support in a high-volume clinic.
Office Manager
Hands Plus Physical Therapy
06.2015 - 04.2019
- Managed front office operations and scheduling for multiple therapists.
- Trained and supervised new team members; verified insurance and resolved billing issues.
- Reconciled daily cash logs and conducted audits in QuickBooks.
- Maintained patient records and coordinated care with adjusters and providers.
Administrative Assistant / PT Aide
Lifestyle Physical Therapy
11.2014 - 06.2015
- Scheduled appointments, verified insurance, and prepared patient charts.
- Assisted with therapeutic exercises and maintained a clean, safe environment.
Visual Merchandiser
Cotton On
08.2011 - 10.2014
- Executed visual merchandising strategies to enhance store presentation and drive sales.
- Collaborated with management to plan floor layouts and promotional displays.
- Trained new staff on visual standards and store procedures.
Supervisor / Women's Merchandise Buyer
Boarders Sports
11.2005 - 08.2011
- Led women's merchandise buying, utilizing sales data and trend analysis to forecast inventory needs and optimize stock levels.
- Managed vendor relationships, negotiated contracts, and ensured timely product delivery.
- Supervised sales team, conducted performance evaluations, and facilitated training sessions to enhance team productivity.
- Developed and implemented marketing strategies to boost product visibility and drive sales growth.
- Monitored market trends and customer preferences to inform purchasing decisions and stay ahead of industry shifts.
Education
Bachelor of Science - Digital Marketing
Los Angeles Pacific University
Skills
- Travel coordination
- Office operations oversight
- Vendor relations
- Payroll and HR support
- Event planning and coordination
- Project management
- Call screening and workflow optimization
- Record-keeping and documentation
- CRM systems
- Microsoft Office Suite expertise
- Digital marketing strategies
- Effective communication skills
- Confidentiality and discretion
- Multitasking in high-pressure environments
- Team collaboration
- Detail-oriented
Timeline
Sales & Executive Administrative Assistant
Windows N' Things
05.2024 - Current
Executive Assistant to CEO / Office Manager
Milani Cosmetics
10.2023 - 02.2024
Executive Assistant / HR & Operations Coordinator
Speakeasy Fitness
04.2023 - 09.2023
Assistant to the Director / Office Coordinator
Vargo Physical Therapy
12.2020 - 02.2023
Office Coordinator
Insight Digestive Healthcare
04.2019 - 12.2020
Office Manager
Hands Plus Physical Therapy
06.2015 - 04.2019
Administrative Assistant / PT Aide
Lifestyle Physical Therapy
11.2014 - 06.2015
Visual Merchandiser
Cotton On
08.2011 - 10.2014
Supervisor / Women's Merchandise Buyer
Boarders Sports
11.2005 - 08.2011
Bachelor of Science - Digital Marketing
Los Angeles Pacific University
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