Summary
Overview
Work History
Education
Skills
Affiliations
References
Timeline
Generic

Kristine Ward

Ontario

Summary

Dynamic Administrative Coordinator with a proven track record at HMC Architects, excelling in data analysis and project management support. Expert in Microsoft Excel and adept at fostering collaboration across departments. Recognized for enhancing operational efficiency and delivering high-quality reports, driving informed decision-making and achieving project goals.

Overview

11
11
years of professional experience

Work History

Administrative Coordinator - Corporate

HMC Architects
Ontario
10.2023 - 04.2025
  • Computed balances, totals or commissions to support accounting team.
  • Collected and cleaned data reports using Deltek Vantagepoint software.
  • Prepared fire-wide monthly Gantt charts, reflecting project timelines and hours.
  • Used Power BI software to download and present project management reports.
  • Reviewed and edited client proposals for company standards and risk management
  • Attended weekly staffing meetings with executive leadership to present staffing utilization charts.
  • Developed tracking systems for departmental projects and initiatives.
  • Coordinated internal meetings, including scheduling, logistics, and catering.
  • Developed work schedules according to budgets and workloads, covering priority tasks.
  • Acted as a liaison between different departments to facilitate communication and project collaboration.
  • Oversaw travel arrangements for staff, including flight bookings, accommodations, and itineraries, optimizing budget and preferences.
  • Maintained calendars for multiple executives.
  • Handled sensitive information with discretion, maintaining confidentiality and compliance with relevant laws and policies.
  • Prepared agendas and took notes at meetings to archive proceedings.
  • Implemented departmental policies and standards in conjunction with management to streamline internal processes.
  • Analyzed financial activities of department to share budgetary input with managers.
  • Summarized and analyzed data from sources to create detailed documents, reports and high-level presentations.

Senior Project Administrative Assistant

HMC Architects
Ontario
10.2014 - 10.2023
  • Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
  • Processed RFIs and submittals for 50+ healthcare projects.
  • Generated Microsoft Excel workbooks to track RFIs and submittals.
  • Processed project applications and change orders using the HCAI - Department of Health Care Access and Information database.
  • Tracked and uploaded RFI/Submittal responses using Trimble Construction Software
  • Bookmarked/Packaged architecture plans using Bluebeam Revu
  • Answered phones with polished phone etiquette.
  • Updated system to organize office documentation, maximizing efficiency and increasing productivity.
  • Compiled data from various sources into structured format for further analysis by management team.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Assisted in developing training materials for employees involved in the projects.
  • Ensured compliance with industry standards when carrying out tasks related to projects.
  • Developed standard operating procedures to streamline workflow processes across departments.
  • Demonstrated strong problem-solving skills, resolving issues efficiently and effectively.
  • Recognized by management for providing exceptional customer service.
  • Approached customers and engaged in conversation through use of effective interpersonal and people skills.

Education

Some College (No Degree) - General Studies

Chaffey Community College
Rancho Cucamonga, CA

Some College (No Degree) - Graphic Design

Otis College of Art And Design
Los Angeles, CA

Skills

  • Data analysis
  • Project management support
  • Scheduling coordination
  • Financial analysis
  • Microsoft Excel
  • Microsoft Word
  • Bluebeam Revu
  • Deltek Vantagepoint
  • Power BI
  • Trimble Construction Software
  • HCAI - Department of Health Care Access Software
  • Travel coordination
  • Meeting Minutes
  • Decision-making
  • Presentation design
  • Research and analysis
  • Report development
  • Workplace values and behaviors

Affiliations

  • Reading
  • Writing
  • Exploring

References

References available upon request.

Timeline

Administrative Coordinator - Corporate

HMC Architects
10.2023 - 04.2025

Senior Project Administrative Assistant

HMC Architects
10.2014 - 10.2023

Some College (No Degree) - General Studies

Chaffey Community College

Some College (No Degree) - Graphic Design

Otis College of Art And Design

Similar Profiles

CREATE PROFILE
Kristine Ward