Kristin McCarthy
Summary
Highly organized and meticulous administrative assistant with extensive experience in office settings. Demonstrated ability to effectively communicate and utilize computer skills. Consistently meets deadlines and excels in a multicultural environment, showcasing adaptability and awareness. A hard-working and efficient multitasker, skilled in telephone operations, scheduling, and documentation. Known for being detail-oriented and driven, with a strong problem-solving aptitude and expertise in managing daily office functions.
Overview
27
27
years of professional experience
Work History
Bookkeeper /Office Administrative Assistant
Cobalt Metals Inc.
10.2017 - Current
- Managed accounts payable and receivable activities, maintaining vendor relationships and positive cash flow.
- Monitored incoming payments from clients, ensuring prompt application of funds against outstanding invoices.
- Prepared monthly bank reconciliations to ensure accurate representation of company''s financial position.
- Implemented a more efficient filing system for financial documents, improving accessibility and organization.
- Communicated proactively with team members regarding any issues or concerns related to bookkeeping tasks.
- Matched purchase orders with invoices and recorded necessary information.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Generated invoices upon receipt of billing information and tracked collection progress.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
Lunch Time Supervisor
York Region School Board
02.2016 - 06.2016
- Relieved the classroom teacher in supervising lunch time
- Interact with staff and children on a daily basis
- Encouraged children to be understanding and patient with others
- Enhanced student safety by diligently monitoring the classrooms and playground area during lunchtime.
Business Administration / Logistics
Rolark Stainless Steel Inc.
09.1998 - 10.2014
- Answered and quickly redirected phone calls
- Planned and coordinated logistics and materials for board meetings, committee meetings and staff events
- Ordered and distributed office supplies while adhering to a fixed office budget
- Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation
- Directed guests and routed deliveries and courier services
- Answered and managed incoming and outgoing calls while recording accurate messages
- Helped distribute employee notices and mail around the office
- Maintained a clean reception area, including lounge and associated areas
- Screened all visitors and directed them to the correct employee or office
- Redirected shipments en route in response to customer requests
- Maintained accurate stock records and schedules
- Communicated all emergencies and delays to customers and supervisors
- Picked products for specific routes according to pick sheets
Education
Bachelor of Arts - Woman studies
York University
01.2004
Skills
- Excellent communication skills
- Quickbooks
- A/P and A/R
- Filing and data archiving
- Invoice processing
- Bank statement reconciliation
- Proactive and Self-motivated
- Time management
- Superior attention to detail
- Professional phone etiquette
Timeline
Bookkeeper /Office Administrative Assistant
Cobalt Metals Inc.
10.2017 - Current
Lunch Time Supervisor
York Region School Board
02.2016 - 06.2016
Business Administration / Logistics
Rolark Stainless Steel Inc.
09.1998 - 10.2014
Bachelor of Arts - Woman studies
York University
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