Tammie Vaughan
London,Canada
Summary
25+ years in office administration. Seeking a role in an established organization that values professionalism, dedication, and a strong work ethic. Skilled in legal and administrative support, document preparation, scheduling, bookkeeping (QuickBooks, legal accounting), and event planning. Proficient in MS Office, database management, and transcription (65–75 wpm). Experienced in reception, travel coordination, file maintenance, procurement, and legal research. Commissioner of Oaths with a valid Ontario driver’s licence and Canadian citizenship.
Overview
34
34
years of professional experience
Work History
Elementary Administrative Secretary
Sir G. E. Cartier Public School
09.2017 - Current
- Company Overview: Thames Valley District School Board
- Maintain school budgets, all finance and business functions
- Communication and liaison with students, staff, parents and the public
- Complete special projects
- Deal with student safety and emergency issues
- Thames Valley District School Board
Administrative Assistant
H. B. Beal Secondary School
03.2015 - Current
- Company Overview: Thames Valley District School Board
- Project liaison for $300,000.00 Ministry of Education Urban Priority grant for at risk students
- Drafting communications, tracking and recording expenses, accounts payable, ensuring budget always balanced, prepare budget updates to program representatives, prepare yearly budget report to stakeholders
- Organize meetings, attend and prepare minutes
- Preparing purchase requisitions and ordering supplies for UF project
- Planning and organizing Ontario Secondary School Literacy Testing for 600+ students
- Thames Valley District School Board
Bookkeeper/Owner
Vaughan Auto Service Inc.
10.2009 - 03.2015
- Established and incorporated business
- Preparation of payroll, Revenue Canada, HST, WSIB remittances, T4 preparation
- Accounts payable/receivable, inventory and purchasing
Legal Administrative Assistant
Public Prosecution Service
01.2008 - 02.2013
- Company Overview: Royal Canadian Mounted Police, Integrated Proceeds of Crime Unit
- Responsible for the management and maintenance of over 700 offence related property and proceeds of crime legal files while handling competing priorities and meeting tight deadlines
- Assistant to Senior Counsel, two junior counsel, 20+ RCMP police officer and stakeholders, often taking on a leadership role in completing assignments, providing advice and precedents and working with minimal supervision in the absence of counsel
- Draft legal documents, briefing notes, letters, memos, e-mails to team members and stakeholders
- Book travel for counsel, prepare expense claims and submit invoices for payment
- Handle protected, confidential and sensitive information with tact and diplomacy
- Top Secret Security clearance required
- Developed protocols and systems to increase efficiency
- Royal Canadian Mounted Police, Integrated Proceeds of Crime Unit
Sales Representative
CST Consultants Inc.
01.2001 - 10.2009
- Book appointments for prospective customers from warm /cold leads, present RESP investment to parents/grandparents in their homes, complete enrolment applications
- Attend trade shows to foster lead generation
- Meet monthly sales targets and maintain continuous contact with customer base
- Become familiar with competing investment products, i.e
- Mutual funds, stocks and bonds
Administrative Assistant (Contract)
Royal Canadian Mounted Police
07.2006 - 01.2008
- Front line operation and control of busy in person counter and multi-line telephone system; interpret and respond to inquiries with accuracy and detail
- Assist 15+ investigators with clerical and administrative duties
- CPIC operator; analyze record information to prepare and provide Police Certificates
- Add and delete users to LAN; maintain office voicemail system
- Compile budgetary reports on TEAM (financial reporting system) for Unit Commander
Law Clerk
Caseworks Paralegal Services
01.2004 - 05.2006
- Working knowledge of Personal Injury and Insurance law
- Summarize medical records, surveillance video, reports and court transcripts
- Prepare pleadings and medical briefs
- Answer and satisfy undertakings
Legal Assistant/Law Clerk
Lerner & Associates LLP
04.1996 - 06.2001
- Day to day contact with clients providing case status, information and advice on legal procedure
- Draft/proofread correspondence, motions, affidavits of documents, and other legal documents, opinion letters, arrange for service of court documents
- Prepare client accounts, commence collection/enforcement proceedings for past due accounts
- Request medical records and reports, summarize medical records, reports and court transcripts, answer and satisfy undertakings, prepare action for trial, gather research and cite case law
Legal Assistant/Office Manager
Russ Monteith Law Office
10.1990 - 07.1995
- Day to day office administration including including preparing payroll, accounts payable and receivable, petty cash control, preparation of Revenue Canada, EHT and GST remittances
- Draft/proofread correspondence, motions, affidavits of documents, and other legal documents, opinion letters, arrange for service of court documents
- Prepare client accounts, Department of Justice accounts, commence collection/enforcement proceedings for past due accounts
- Request medical records and reports, summarize medical records, reports and court transcripts, answer and satisfy undertakings, prepare action for trial, gather research and cite case law
Education
Office Administration -
Fanshawe College
01.2015
Ontario Secondary School Diploma -
Saunders Secondary School
Grade 8 Piano & Grade 2 Theory -
Western Ontario Conservatory of Music
Litigation Law Clerk Diploma -
Fanshawe College
01.1996
Legal Secretarial Diploma -
Medix Business College
01.1990
Skills
- Office administration & legal support
- Business travel coordination
- Accounts receivable/payable
- Legal & general document drafting (briefs, memos, emails)
- Transcription (65–75 wpm) & meeting minutes
- Legal research & case law citation
- MS Office (Word, Excel, PowerPoint)
- Database management & document scanning/uploading
- QuickBooks & legal accounting software
- Scheduling & bring-forward systems
- Reception & multi-line phone systems
Software & Technical Skills
Office Management & Client Services
- Mail & courier handling
- Filing, procurement & office supply management
- Event planning
- Commissioner of Oaths
- Ontario driver’s licence
- Canadian citizenship
- Strong communication & organization
- Problem-solving & adaptability
- Leadership & teamwork
- Initiative & reliability
Professional Credentials
Soft Skills
Summary Knowledge And Skills
- Legal and Administrative Secretary with over 25 years of experience in office administration
- Arrange business travel and itineraries; prepare and remit travel claims for payment
- Accounts receivable/payable including preparation of remittances and T4s
- Proficient with word processing, spreadsheet, presentation, database, publishing, scheduling, Quickbooks and legal accounting software
- Event planning
- Conduct internet and legal research, cite case law
- Scan and upload documents and images to database programs
- Reception of clients, answer multi-line phone systems and redirect calls
- Handle incoming/outgoing mail, arrange couriers
- Filing, file maintenance, maintain bring forward system, bring files to conclusion
- Procurement: prepare requisitions and purchase office supplies
- Draft and assemble legal documents relating to area of law/legislation
- Draft and edit briefing notes, letters, memos, opinion letters, e-mails
- Transcribe voice recordings at a typing speed of 65 to 75 wpm
- Schedule multi person appointments; court dates; mediations and discoveries
- Attend meetings and prepare Minutes of Meetings
- Appointed Commissioner of Oaths
- Valid Ontario Driver's license
- Canadian citizen
Languages
English
Full Professional
Timeline
Elementary Administrative Secretary
Sir G. E. Cartier Public School
09.2017 - Current
Administrative Assistant
H. B. Beal Secondary School
03.2015 - Current
Bookkeeper/Owner
Vaughan Auto Service Inc.
10.2009 - 03.2015
Legal Administrative Assistant
Public Prosecution Service
01.2008 - 02.2013
Administrative Assistant (Contract)
Royal Canadian Mounted Police
07.2006 - 01.2008
Law Clerk
Caseworks Paralegal Services
01.2004 - 05.2006
Sales Representative
CST Consultants Inc.
01.2001 - 10.2009
Legal Assistant/Law Clerk
Lerner & Associates LLP
04.1996 - 06.2001
Legal Assistant/Office Manager
Russ Monteith Law Office
10.1990 - 07.1995
Ontario Secondary School Diploma -
Saunders Secondary School
Grade 8 Piano & Grade 2 Theory -
Western Ontario Conservatory of Music
Litigation Law Clerk Diploma -
Fanshawe College
Legal Secretarial Diploma -
Medix Business College
Office Administration -
Fanshawe College