Summary
Overview
Work History
Education
Skills
Software Tools Experience
Languages
References
Timeline
Generic

Kosei Saito

Hayward

Summary

Dynamic Business Operations Associate II at Ultima Genomics with a proven track record in project management and recruiting coordination. Enhanced travel workflow efficiency by 50% and successfully managed corporate events. Skilled in data analysis and fostering collaborative team environments, driving productivity and operational excellence.

Overview

6
6
years of professional experience

Work History

Business Operations Associate II

Ultima Genomics
Fremont
01.2022 - Current
  • Streamlined employee and executive travel workflow, enhancing efficiency by 50%
  • Gathered, assessed, and arranged data for executive-level meetings, focusing on employee travel benefits costs, employee gift card benefits, and Glassdoor reviews.
  • Facilitated recruiting coordination through collaboration with over 15 hiring managers and 100 candidates simultaneously while overseeing ATS (Greenhouse) and job board postings.
  • Coordinated and executed corporate happy hours, summer family days, holiday parties, and executive off-sites.
  • Managed promotional product projects to enhance marketing initiatives for customers, employees, and guests.
  • Supported the deployment of Ironclad within the legal department to increase tracking and recording efficiency.
  • Initiate, facilitate, and archive all NDAs, mNDAs, and contracts utilizing Ironclad and DocuSign.
  • Delivered exceptional front desk reception services, greeting and checking in guests efficiently.
  • Oversaw keycard access management for employees.
  • Managed phone call routing and addressed voicemail communications promptly.
  • Oversaw office operations in collaboration with facilities and EH&S, coordinated daily lunch orders and snacks, and served as primary resource for employee inquiries.
  • Created shipping labels through FedEx and UPS accounts for timely dispatch.

Legal Assistant/Office Manager

Hanna Brophy
San Jose
02.2019 - 01.2022
  • Support multiple attorneys and managing partners.
  • Provided administrative support to attorneys by managing calendars; scheduling appointments; organizing files; preparing correspondence; filing court documents; and obtaining necessary signatures.
  • Maintained client confidentiality in all matters.
  • Organized exhibits for trial proceedings.
  • Processed expense reports for assigned attorneys and partners.
  • Managed database operations to maintain precision.
  • Scanned physical documents into electronic format for storage in a secure database system.
  • Planned office workflow and assignments to optimize team productivity as the office lead.
  • Managed operations for San Jose and Salinas branches, ensuring efficient workflow and productivity
  • Served as primary point of contact for branch-related inquiries and issues.
  • Supervised branch staff to enhance team performance and service delivery.

Project Manager Intern (Remote)

EQ Studios
Las Vegas
01.2020 - 06.2021
  • Task structuring, delegation, and oversight utilizing Asana, Google Drive, and Discord.
  • Designed a project plan for 'Scene Investigators.'
  • Organized tasks and established a tasking system to supply measurable data in order to effectively project milestone timelines.
  • Provide a weekly update report regarding project progress and team member contributions to the director.
  • Conducted feasibility forecasts for project timelines to assess viability.
  • Developed timeline predictions to enhance planning accuracy.
  • Presented findings from data analysis in a clear, concise manner that was easily understood by stakeholders at all levels of the organization.

Education

Bachelor of Science - Business Administration And Management

San Jose State University
San Jose, CA
05.2019

Associate of Science - Business Administration

Chabot College
Hayward, CA
05.2016

Skills

  • Project management
  • Data analysis
  • Recruiting coordination
  • Contract management
  • Travel coordination
  • Event planning
  • Office operations
  • Database management
  • Logistics coordination

Software Tools Experience

  • Microsoft Office (Excel, Word, Powerpoint, Teams, Outlook OneDrive, Microsoft Forms)
  • Dropbox
  • Monday.com
  • Greenhouse.io
  • LinkedIn Recruiter
  • Easy Badges
  • Docusign
  • Ironclad
  • Netsuite
  • Avigilon (Openpath)
  • Brivo
  • Envoy

Languages

English
Native/ Bilingual
Japanese
Native/ Bilingual

References

References available upon request.

Timeline

Business Operations Associate II

Ultima Genomics
01.2022 - Current

Project Manager Intern (Remote)

EQ Studios
01.2020 - 06.2021

Legal Assistant/Office Manager

Hanna Brophy
02.2019 - 01.2022

Bachelor of Science - Business Administration And Management

San Jose State University

Associate of Science - Business Administration

Chabot College

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Kosei Saito