Summary
Overview
Work History
Education
Skills
Certification
Additional Experience
Websites
References
Timeline
Generic

Kirstyn Russelle

Toronto,Canada

Summary

Proactive and detail-oriented administrative assistant with extensive experience supporting executives and teams across various industries.stries. Skilled in calendar and inbox management, online filing systems, client correspondence, document preparation, and internal operations. Known for anticipating needs, solving problems before they arise, and keeping day-to-day operations running smoothly. Tech-savvy and highly adaptable with a people-first approach.

Overview

8
8
years of professional experience
1
1
Certification

Work History

Virtual Assistant

Virtual Gurus
Remote
01.2025 - Current
  • Managed multiple executive inboxes and calendars across time zones
  • Coordinated meetings, travel, and follow-up communications
  • Organized digital filing systems in Google Drive and Notion
  • Created and edited reports, presentations, and branded materials
  • Handled expenses, invoicing, and reimbursements via QuickBooks & Expensify
  • Provided client and team support via email, Zoom, WhatsApp, and Slack
  • Designed marketing content using Canva; provided ad hoc tech support

Instructor

Busy Minds Ed.
Toronto, ON
01.2024 - 09.2025
  • Created weekly lesson plans for youth fitness and mindfulness programs.
  • Led engaging classes to promote participation and enthusiasm.
  • Maintained safe, inclusive learning environments to support all participants.

Operations & People Enrichment Specialist

Metrix Group Inc.
Toronto, ON
05.2021 - 11.2022
  • Oversaw office administration and HR processes for 50-person team.
  • Onboarded and offboarded employees while maintaining HRIS records.
  • Provided internal technical support and collaborated with IT teams.
  • Managed event planning, internal social calendar, and marketing channels.
  • Maintained Google Workspace, shared accounts, and internal servers.

Clinic Administrator

Flourish
Toronto, ON
01.2021 - 09.2021
  • Scheduled patient appointments and managed intake processes while maintaining accurate records.
  • Organized testing data and managed supplement and IV inventory for efficient operations.
  • Created engaging social media content using Canva and Later to enhance online presence.

Clinic Administrator

Totum Life Science
Toronto, ON
01.2018 - 09.2020
  • Streamlined appointment booking and patient record management for enhanced efficiency.
  • Executed daily cash-outs to ensure accurate financial reporting.
  • Maintained precise data entry across various administrative tasks.
  • Managed charting processes to support effective patient care.

Education

Honours Bachelor - Music Theatre Performance

Sheridan College
Oakville, ON
01.2017

Ontario Secondary School Diploma -

Adam Scott C.V.I.
Peterborough, ON

Skills

  • Calendar & Inbox Management
  • Document Preparation & Proofreading
  • Internal & External Communications
  • Travel & Meeting Coordination
  • Google Workspace, Notion, Canva, Slack, Asana
  • Data Entry & Online Filing Systems
  • Tech Troubleshooting & Software Onboarding
  • Calendar management
  • Email management
  • Travel coordination

Certification

  • CPR A, AODA, SmartServe, Workplace Health & Safety
  • G Driver’s License
  • Software: Google Suite, Notion, Canva, Zoom, Asana, Slack, Mailchimp, QuickBooks, Expensify, Microsoft Office

Additional Experience

  • Dance Instructor & Choreographer, Premiere Studio of Dance (2005–2013)
  • Server, Various Restaurants incl. Duke’s Refresher, Milestones (2012–2021)
  • Baker, Sobeys (2011–2013)
  • Event Staff, The Food Dudes (2018–2019)
  • Energizer, X-Movement (2018–2019)

References

References available upon request.

Timeline

Virtual Assistant

Virtual Gurus
01.2025 - Current

Instructor

Busy Minds Ed.
01.2024 - 09.2025

Operations & People Enrichment Specialist

Metrix Group Inc.
05.2021 - 11.2022

Clinic Administrator

Flourish
01.2021 - 09.2021

Clinic Administrator

Totum Life Science
01.2018 - 09.2020

Honours Bachelor - Music Theatre Performance

Sheridan College

Ontario Secondary School Diploma -

Adam Scott C.V.I.

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Kirstyn Russelle