KIMBERLY JOHNSON
Santa Maria
Summary
Seeking an opportunity to utilize my strong organizational and communication skills to effectively support executives in daily operations and strategic initiatives
Solutions-driven administrative professional leveraging 25+ years of executive-level admin support, including 15 years supporting C-Suite executives. Excels in anticipating supervisor and organizational needs and serving as a credible, approachable gatekeeper/ gateway. Adept at cultivating robust, trust-based relationships with senior executives, Boards of Directors, and colleagues at all levels. Outstanding interpersonal skills, superior written and verbal communication skills, and excellent project management ability. Thrives on continuous learning and continuous improvement initiatives. Highly effective at working independently or as part of a team.
Overview
15
15
years of professional experience
Work History
Interim Sr. Executive Assistant
Vallecitos Water District
San Marcos
09.2024 - Current
- Training new staff in the following:
- Provide administrative support to the General Manager and the Board of Directors:
- Answers and screens phone calls and manages the General Manager's mail.
- Schedules and coordinates appointments, meetings and events, including registration and travel arrangements as necessary.
- Transcribes drafts, proofreads and revises correspondence, memos, flyers, agendas, minutes, resolutions and policies.
- Assists in the completion of various forms, notices, press releases and other communications, which may require posting and/or publication.
- Assists with project monitoring and budget tracking.
- Assists General Manager with customer inquiries and problem resolution.
- Assists District personnel in meeting preparation, set-up and clean up.
- Processes Public Records Act requests in compliance with Act requirements.
- Exhibits ability to constructively deal with conflict and afford effective resolutions.
- Suggests policy changes in order to streamline department operations.
- Assures departmental operations within budgetary guidelines.
- Exhibits willingness to ensure successful inter-departmental relationships.
- Prepares for regular and special Board meetings:
- Completes the General Managers report, which requires input from all departments and is presented to the Board of Directors.
- Provides administrative support for the completion of documentation of Board agenda items.
- Provides transcription and dictation of Board meeting minutes.
- Acts as District custodian of Board meeting minutes, resolutions, Administrative Code updates and other regulated documents.
- Disseminates information to department managers and District personnel regarding changes to District documents, policies and procedures
- Temporary - expected completion Spring, 2025
Executive Assistant/Board Secretary
Santa Fe Irrigation District
Rancho Santa Fe
09.2010 - 11.2022
- Provided administrative support to the General Manager and the Board of Directors:
- Answered and screened phone calls and managed the General Manager's mail.
- Scheduled and coordinated appointments, meetings and events, including registration and travel arrangements as necessary.
- Transcribed drafts, proofread and revised correspondence, memos, flyers, agendas, minutes, resolutions and policies.
- Assisted in the completion of various forms, notices, press releases and other communications, which may require posting and/or publication.
- Assisted with project monitoring and budget tracking.
- Assisted General Manager with customer inquiries and problem resolution.
- Assisted District personnel in meeting preparation, set-up and clean up.
- Updated District web page on a regular basis.
- Processed Public Records Act requests in compliance with Act requirements.
- Exhibited ability to constructively deal with conflict and afford effective resolutions.
- Suggested policy changes in order to streamline department operations.
- Assured departmental operations within budgetary guidelines.
- Exhibited willingness to ensure successful inter-departmental relationships.
- Prepared for monthly and special Board meetings:
- Completed the General Managers report, which required input from all departments and was presented to the Board of Directors.
- Provided administrative support for the completion of documentation of Board agenda items.
- Provided transcription of Board meeting minutes.
- Acted as District custodian of Board meeting minutes, resolutions, Administrative Code updates, and other regulated documents.
- Disseminated information to department managers and District personnel regarding changes to District documents, policies and procedures.
References
Available upon request
Timeline
Interim Sr. Executive Assistant
Vallecitos Water District
09.2024 - Current
Executive Assistant/Board Secretary
Santa Fe Irrigation District
09.2010 - 11.2022