Kimberley Vidito
Melvern Square,Canada
Summary
Administrative professional skilled in optimizing office workflows and managing diverse administrative tasks. Proven ability to support higher management through effective scheduling and coordination. Strong focus on team collaboration and adaptability to changing organizational needs, ensuring seamless operations and goal achievement.
Overview
32
32
years of professional experience
Work History
Administrator (Part-Time)
Calvin Gough Ltd
07.2024 - Current
- Assist in trade record sheet, FINTRAC, Downloading documents, sending emails, setting up payroll
- AV Property Management
- Payroll for all employees
- Accounts Payables
- Accounts Receivables
- Tracking Rents
- Showing Rentals
- Cleaning common areas, gathering coins from laundry machines
- Preparing notices to tenants
- Processing all transaction in Quickbooks and doing up monthly status reports
- Deposits and transferring money
- Creating spreadsheets to better monitor rental deposits
- Issuing HST Payments
- Using the Harvest program to track different expenses for different jobs
Chief Administration Officer (Full Time)
RE/MAX Banner Real Estate
03.2021 - 07.2024
- Accepted deposits for properties
- Keep all Trust records
- Supervise Admin Staff
- Ordered supplies
- Accounts Receivable
- Accounts Payable
- Deposits for General Account
- Monthly balancing of all accounts
- Journal transactions
- Payroll for Administration Staff
- Payroll for Managers/Broker
- Agents Commission, Bonuses, HST, Income Taxes, IWK Donations
- Completely computerized all of the ledgers
- Yearly Trust Audits
- Problem solving for Admin, Agents, Broker, Lawyers and Owners
- Onboard of new agents and admin
- Create onboarding manuals
- Continual updates on guidelines/policies for Fintrac, and NS Real Estate Commission
- Consulting with the accountants answering questions before final year end is complete
- Prepared the accounts and the accountants processed the tax return and finalized reports using my figures
- Hire/terminated employees/contractors
- Take care of paying rentals and receiving money for rentals
- Administrator of our company's intranet and back office program
- Plan and host celebrations of admin/agents work related achievements/anniversary/birthdays or send donations for deaths, sickness on behalf of the company
- On a weekly basis do check- ins on admin staff
- Keep vacation schedules and schedule replacements for admin staff
- HST/Income Tax remittances
- Close Real Estate transactions
- Travel to different offices (11) when needed
- Keep all HR Files up to date
- Monthly/Yearly Reports to Owners and RE/MAX head office
- Merging two companies into one to better serve clients in NS
- (training and preparing staff, joining Trust accounts, general account, communicating with lawyers, finance provider, both sets of admin staff, and NSREC to make sure we were following all regulations
- Processing T4As and T4s for year end
- Organized charity events that help get the company/agents into the community
- Working collaboratively with the owners/leaders and making strategic decisions that would benefit the company
- Office manager for the Bridgewater office
Supervisor
Dairy Queen
07.2018 - 04.2021
- Supervised other employees making sure everything was running smoothly
- Taking orders from the counter and drive through
- Acknowledge customers concerns and follow ups
- Inventory
- Packaging meals
- Open/Close Restaurant
- Quality control checks/ temperature inspections
- Closed register, processed reports, balanced daily receipts
- Balanced money in the safe
- Prepared deposits
Real Estate Associate
Advantage & Banner
08.2020 - 03.2021
- Assisted clients to search for properties
- Research of communities
- Took part in different community events/charities
- Created a manual to have all information easy to access to act as a resource for assisting clients
- Market evaluations on different properties for other agents and clients
Private Christian Elementary School Educator
Charity Baptist Academy
09.2017 - 06.2018
- Grades primary-six subjects (phonics, grammar, writing, reading, math, science, social studies, art and Bible studies)
Private Christian Elementary School Educator
Calvary Baptist Academy
09.2011 - 06.2015
- Grades primary-six subjects (phonics, grammar, writing, reading, math, science, social studies, art and Bible studies)
Accounts Payable Clerk
Ready Bake Foods (Sarsfield Foods)
11.1997 - 11.1999
- Worked on numerous accounting systems
- Designed an Accounts Payable Program used to prepare for the year 2000
- Dealt with vendors on a daily basis as a representative of Sarsfield Foods
- Balanced statements, wrote cheques, processed all invoices
- Created different spreadsheet tools to help compare company costs
Receptionist
Ready Bake Foods (Sarsfield Foods)
07.1997 - 11.1997
- Managing the switchboard for the company
- Kept track of staff attendance
- Logged the mail, send courier packages, faxes
Somerset Market
06.1992 - 11.1997
- Cashier
- Pumped Gas
- Prepared-Food to go
- Balance the cash register daily, monthly
- Gas pump inventory checks daily
- Opened and closed store
- Supervised other employees
- Payroll
- Prepared deposits
Education
Designated Agency Course -
Nova Scotia Association of Realtors
Bedford, NS02.2021
Salespersons Licensing Course -
Nova Scotia Association of Realtors
Bedford, NS08.2020
Accounting Diploma -
Kingstec Community College
Kentville, NS06.1997
Business Information Technology Diploma -
Kingstec Community College
Kentville, NS06.1996
Grade XII (honours) -
Central Kings Rural High School
Cambridge, NS06.1995
Skills
- Customer Service
- Attention to Detail
- Recordkeeping and File Management
- Office Administration
- Administrative Support
- MS Office
- Documentation And Reporting
- Decision-Making
- Team Building and Leadership
- Personable and Approachable
- Data Confidentiality
- Document Management
References
- Warren Jones, Principal of Charity Baptist Academy, wrjones11@gmail.com, (902) 309-0974
- Calvin Gough, Present Employer/ Agent RE/Max Banner, calvin@calvingough.com, (902) 824-4996
- Donna Burchell, Manager at Dairy Queen, donnaburchell27@gmail.com, (902) 840-3728
- Lindsay Leavitt, Agent at RE/MAX Banner, lindsayleavitt82@gmail.com, (902) 308-0563
Timeline
Administrator (Part-Time)
Calvin Gough Ltd
07.2024 - Current
Chief Administration Officer (Full Time)
RE/MAX Banner Real Estate
03.2021 - 07.2024
Real Estate Associate
Advantage & Banner
08.2020 - 03.2021
Supervisor
Dairy Queen
07.2018 - 04.2021
Private Christian Elementary School Educator
Charity Baptist Academy
09.2017 - 06.2018
Private Christian Elementary School Educator
Calvary Baptist Academy
09.2011 - 06.2015
Accounts Payable Clerk
Ready Bake Foods (Sarsfield Foods)
11.1997 - 11.1999
Receptionist
Ready Bake Foods (Sarsfield Foods)
07.1997 - 11.1997
Somerset Market
06.1992 - 11.1997
Salespersons Licensing Course -
Nova Scotia Association of Realtors
Accounting Diploma -
Kingstec Community College
Business Information Technology Diploma -
Kingstec Community College
Grade XII (honours) -
Central Kings Rural High School
Designated Agency Course -
Nova Scotia Association of Realtors
Similar Profiles
Cember BukovinszkyCember Bukovinszky
Cindy's Riding Stable- Trail Guide at Kristi Gough, Veronica Gough, Dale GoughCindy's Riding Stable- Trail Guide at Kristi Gough, Veronica Gough, Dale Gough
Jenna FilusJenna Filus
Fine Jewelry Sales Associate at Bradley Gough DiamondsFine Jewelry Sales Associate at Bradley Gough Diamonds
SAMUEL TOBA MOSESSAMUEL TOBA MOSES
Door Supervisor at Gough and KellyDoor Supervisor at Gough and Kelly